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07-Feb-2025<h4>Financial and Administrative Coordinator</h4>Harvard Kennedy School 67813BRJob SummaryThe Financial and Administrative Coordinator is a member of the Malcolm Wiener Center for Social Policy Financial team which facilitates day-to-day procurement and financial activities and transactions for faculty, staff, fellows, researchers, and students. This position reports to the Director of Finance and Research Administration.Position Description<ul><li>Provides financial support and serves as information resource to faculty, staff, students, and visitors.</li><li>Responsible for preparing/reviewing financial transactions, including accounts payable, purchasing card activity, internal billings, cash management, gift processing, asset management, corrections to the general ledger, and monthly and annual account reconciliation.</li><li>Processes financial transactions using Harvard systems.</li><li>Prepares monthly and ad hoc financial reports.</li><li>Prepares journal entries and uploads to the General Ledger to record income and expense, costing changes, re-allocations, etc.</li><li>Reviews and approves financial transactions, such as reimbursements for travel and corporate card payments, PCards, and vendor payments in Buy2Pay.</li><li>Responsible for preparing, tracking and follow-up of vendor contracts&nbsp;and honorarium agreements.</li><li>Assists Financial Administrator with pre- and post-award management of sponsored research portfolio including preparing budgets, proposals and reports; financial forecasting and projections for individual grants and for faculty members’ individual portfolios of grants.</li><li>Administering grants and financial transactions to ensure compliance with award and institutional guidelines and HKS/HU policies and procedures.</li><li>Communicates with faculty, PI’s and staff to update them on post-award grant management activities, ongoing award budget balances and reporting requirements.</li><li>Provides support for fellows hiring process and electronic fellows system transactions;</li><li>Handles temporary payroll, including new-hire paperwork for students, LHTs, and temporary employees, as well as time entry and approval.</li><li>Maintains up-to-date files, handles confidential records and information and manages records retention and destruction.</li><li>Documents and communicates financial policies and procedures.</li><li>Provides financial training and assistance to center staff who handle financial transactions, vendor payments, travel reimbursements and faculty accounts.</li><li>Assists with onboarding and offboarding of new fellows and staff.</li><li>Assists with day-to-day center operations including processing phone installation and change orders; purchasing supplies, processing orders for new computers; facilities requests and work orders; meeting arrangements, mail and deliveries.</li><li>Provides logistical support for meetings and events.</li><li>Assists with other day-to-day operations as needed.</li></ul>Basic QualificationsMinimum of two years financial and/or sponsored research administration experience required. &nbsp;Additional Qualifications and Skills<ul><li>Excellent analytical skills and attention to detail with ability to assess priorities, meet deadlines, and work with minimal supervision in a fast-paced environment essential.</li><li>Computer applications competence including database experience, Excel and Microsoft Word proficiency required.</li><li>Must have excellent interpersonal skills and the ability to handle confidential matters with both tact and discretion.</li><li>Prior private sector or academic financial office or grant management experience preferred.</li><li>Experience with Harvard University financial and HR/PeopleSoft systems a plus.</li></ul>Additional InformationLearn more about our work culture and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. &nbsp; This is a hybrid position based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of three days per week during the academic year. Specific days and schedule will be determined between you and your manager. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. &nbsp; Salary Range: $60,503 - $95,391 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFinance Department Office LocationUSA - MA - Cambridge Job Code400110 Financial Associate I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentMalcolm Wiener Center for Social PolicyUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Schedule9-5 Monday through FridayCommitment to Equity, Diversity, Inclusion, and BelongingHarvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism &nbsp; At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism. &nbsp;EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-DS1

Harvard University FAS Human Resources

Financial and Administrative Coordinator

07-Feb-2025<h4>Coordinator I (Program Coordinator)</h4>Harvard T.H. Chan School of Public Health 67809BRJob SummaryThe Program Coordinator will support a research program in the Department of Social and Behavioral Sciences at the Harvard T.H. Chan School of Public Health focusing on community engagement and cancer prevention and control in community health centers. This will include the Massachusetts Center for Advancing Cancer Control Engaged Research Through Transformative Solutions (Mass-ACCERT), Massachusetts Cancer Prevention and Control Research Network (MCPCRN), and Harvard Catalyst Community Engagement Program. The Program Coordinator will work as part of a research team collaborating closely with community partners, including community health centers, on projects aiming to advance population health in research and implementation science.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Position DescriptionDuties and responsibilities include, but are not limited to, the following:<ul><li>Coordinate, and have direct responsibility for, a set of tasks supporting research collaborations with community partners including community health centers, and other activities supporting community engagement and program administration</li><li>Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination</li><li>Coordinate and track processing of partner agreements, orders, invoices, and reimbursements</li><li>Serve as primary contact and liaison for various communications channels, and collate and draft content for website posts, newsletters, and listservs</li><li>Maintain regular updates to websites</li><li>Develop communications messaging and materials for engaging community health center leaders and staff, and other audiences from funders to community members</li><li>Attend team meetings, take thorough meeting notes for distribution, and help to identify and form synergies across teams and projects</li><li>Coordinate events and meetings, including Implementation Learning Community sessions, advisory group meetings, grantee meetings</li><li>Draft, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and/or databases</li><li>Make periodic reports of project status to supervisor and the larger research teams</li><li>Process, organize, and summarize data, reporting results in Word, Excel, REDCap, and NVivo</li><li>Collate, organize, and draft materials for the preparation of research papers, manuscripts, progress reports, and presentations</li><li>Support smooth day-to-day flow of communications and targeted outreach for program activities with internal team members as well as external partners and collaborators</li><li>Support planning and coordination of community engagement activities, including Community Engagement Studios</li><li>Perform other duties as assigned</li></ul>PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility of extension. Basic Qualifications<ul><li>4+ years of relevant experience is required; a combination of education and experience may be considered.</li></ul>Additional Qualifications and SkillsThe following job-specific skills and competencies are preferred:<ul><li>Bachelor's or Masters's degree</li><li>Experience working successfully with a diverse range of ethnic, cultural, and economic communities</li><li>Interest in community-engaged research required, experience strongly preferred</li><li>Experience using WordPress, Mail Chimp, and social media sites in context of professional communications</li><li>Solid working knowledge of office operations and related computer software (including the Microsoft Office Suite) and electronic communications tools</li><li>Excellent attention to detail, organizational and time management skills</li><li>Proven interpersonal skills with experience in providing administrative support across groups and across a variety of projects</li><li>Strong listening, communication, writing, presentation, and problem-solving skills</li><li>Aptitude to effectively collaborate and communicate with a broad range of researchers, partners, and audiences</li></ul>Additional InformationJoin the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country! ----------<ul><li>The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.</li><li>Harvard University requires pre-employment reference checks and background screenings.</li><li>This position has a 90&nbsp;day orientation and review period. The O&amp;R period will be waived for any internal Harvard employee transfers.&nbsp;</li></ul>---------- The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include:<ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li>Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li>Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li>Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code403134 Coordinator I Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade054DepartmentSocial and Behavioral SciencesUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingAt the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination. Learn more about the School’s mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives. EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Coordinator I (Program Coordinator)

07-Feb-2025<h4>Unit Coordinator, Unit and Faculty Support</h4>Harvard Business School 67817BRJob SummaryReporting to the Manager, Unit and Faculty Support, the Unit Coordinator provides high level administrative support to the Unit Head, and to the unit’s projects and activities. In addition, the Unit Coordinator provides direct faculty support for the Course Head, Unit Head, and/or other faculty. The Unit Coordinator acts as a mentor to Faculty Support Specialists. The position requires individuals to work independently with minimal supervision and to work effectively as part of a team. Unit Coordinators must have outstanding organizational skills and meticulous attention to detail; an ability to communicate effectively and professionally; demonstrated initiative and willingness to continuously develop new skills; and an ability to work with multiple supervisors and manage competing priorities, meet deadlines, and follow through on projects. The position requires a strong customer service orientation, good judgment, and flexibility. The ability to handle confidential material with tact and discretion is essential. Strong technical skills are required. Overtime may be required.Position Description<ul><li>Works with faculty to ensure smooth delivery of first year, required courses, elective courses, and provides direct course delivery support including logistics for complex exercises and simulations.</li><li>Manages the administrative process for faculty recruiting: distribution of candidate material, planning and coordination of visits, and compliance with recruiting guidelines.</li><li>Organizes and plans logistics for seminar series, research conferences and other unit events.</li><li>Assists with the administrative process for doctoral recruiting.</li><li>Oversees teaching, research, course development mentoring observations, and assists with identifying and tracking field research opportunities.</li><li>Builds strong relationships with stakeholders, including faculty, staff, and external partners to promote cohesive unit morale.</li><li>Proactively assists colleagues and acts as a mentor to Faculty Support Specialists.</li><li>Coordinates support with Faculty Support Specialists and Senior Faculty Support Specialists to complete large scale unit projects.</li><li>Assists Unit Head with process for multi-year unit faculty assignment planning.</li><li>Keeps current on Havard Business School (HBS)/University initiatives; is information source on activities of faculty, unit, HBS and is unit’s liaison with internal and external contacts.</li><li>Assists with identifying administrative support workload to balance needs within unit.</li><li>Manages unit calendar, budget; assists with unit space planning and coordinates maintenance and improvements of the space as needed.</li><li>Manages unit web presence, maintains files/archives.</li><li>Handles complex, confidential materials.</li><li>Provides support to faculty and/or other projects on a short-term and long-term basis based on business needs.</li><li>May assist in identifying new technologies to improve office productivity, enhance teaching/research initiatives.</li><li>Responsible for other duties as assigned.</li></ul>Basic Qualifications<ul><li>High School Diploma or GED required.</li><li>Minimum 5 years of experience with 3 years high-level administrative support experience is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, etc.), or similar suite of programs such as those from Google and Apple, as well as Adobe Acrobat and Zoom experience are a must.</li></ul>Additional Qualifications and Skills<ul><li>Excellent communication, interpersonal, organizational, project management, analytical, writing, and editing skills.</li><li>Proven ability to take initiative, work independently, manage multiple projects simultaneously, handle confidential information with discretion, and work well under deadlines.</li><li>Ability to learn, teach new software and stay current with various technologies.</li><li>Proficient in navigating and using major social media platforms for basic content creation, audience engagement, and trend analysis.</li><li>Ability to develop an understanding of and stay up to date on the academic research of the unit.</li><li>Willingness to work in a collaborative work environment supporting a variety of faculty colleagues, and changing assignments based on business needs.</li><li>Ability to adapt quickly to changing staff assignments, responsibilities and tasks.</li></ul>Additional InformationThis is a 35-hour/week, overtime-eligible position. This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>.About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFaculty &amp; Student Services, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentDivision of Research and Faculty DevelopmentUnion55 - Hvd Union Cler &amp; Tech Workers Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Unit Coordinator, Unit and Faculty Support

Senior Coordinator Job ID: 13136 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5987460&amp;targetURL=https://www.utep.edu/research/commercialization-eco-development/" target="_blank">Research &amp; Innovation</a> Posting End Date: Applications will be accepted through 11:59 PM CDT on 02/11/2025. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Purpose of Position Under limited supervision and with moderate latitude for the use of initiative and independent judgment, support industry engagements through coordination with various campus units on behalf of Research &amp; Innovation (R&amp;I). Essential Functions Coordinate, schedule, and arrange campus visits, meetings, events, agendas, tours, and experiences for industry engagements. Pioneer structuring a Customer Relationship Management (CRM) database for the university's external relationships and use strategies to gather and input intel from UTEP affiliates and industry POCs. Ensure UTEP's engagement with industry has follow-ups and that progress is documented, organized, and tracked for campuswide awareness and communication. Work with various campus contacts to identify industry partners that need growth and act on it through emails, phone calls, in-person outreach, tabling, etc.. Interact and support deans, department chairs, senior leadership, and internal or external partners as an R&amp;I liaison. Generate reports using databases and software to inform and guide leadership on partnership statuses. Create an annual budget for activities related to your office. Become a University Economic Development Association member and represent UTEP at their annual conference. Maintains an environment that promotes efficiency. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree from four-year college or university within area of assigned responsibility. and Experience: Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5987460&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5987460" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=13136&amp;PostingSeq=1</a> jeid-bad34e14cc825e4588eaf2febbe04249

The University of Texas at El Paso

Senior Coordinator

Advising FellowThe Office of Undergraduate Education is seeking talented educators from all liberal arts disciplines to join their corps of Advising Fellows, pre-major advisors who teach in the&nbsp;Engagements&nbsp;program, the required curriculum for all First-Year Students. Reporting to the Director of Undergraduate Advising, the Advising Fellows provide group and individual advising for first- and second-year students in the College. Fellows assist students in their transition to college, help them develop and practice strategies for academic success, and familiarize them with the array of resources across grounds (career center, study abroad, etc.). Student Advising Fellows are responsible for actively managing a caseload of students from matriculation through admission into a major/program. Their workload includes teaching multiple courses per year in the&nbsp;Engagements&nbsp;Program, running programming for Faculty and Students, and contributing to the College’s historical commitment to Liberal Arts education.Responsibilities:<ul><li>Maintain a work load of active first and second year advisees</li><li>Design Faculty advisor training and student-facing workshops</li><li>Teach multiple courses in the&nbsp;Engagements&nbsp;program</li><li>Communicate with students using different modalities and in ways that provide maximum connection, including scheduled meeting hours, walk-in hours, and via electronic means</li><li>Introduce students to the variety of student support resources available across grounds</li><li>Assist students in course registration and degree declaration</li><li>Actively manage progress towards graduation for advisees in portfolio; monitor and refer students to advising specialists when needed</li><li>Participate in an Advising Community of Practice in the College.</li><li>Maintain and possess knowledge about College curriculum and College and University academic policies</li><li>Demonstrate commitment to the value and purpose of a liberal arts education</li><li>&nbsp;Adopt an empathetic and learner-centered approach to supporting students</li><li>&nbsp;Demonstrate and maintain knowledge of research and best practices in student academic support</li></ul>Qualifications:<ul><li>PhD or terminal degree required</li><li>Experience with the liberal arts preferred</li></ul>For additional information about the position, please contact Meira Kensky at&nbsp;<a href="mailto:ybj5cx@virginia.edu" target="_blank">ybj5cx@virginia.edu</a>.&nbsp;This position is located in Charlottesville, VA.The anticipated salary for this position is $70,000. This is an exempt level, benefited position. For information on the benefits at UVA, visit hr.virginia.edu/benefits.Review of applications will begin February 25, 2025 and continue until all positions are filled. This position begins June 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.To Apply:<a href="http://jobs.virginia.edu/us/en/job/R0069433/Advising-Fellow" target="_blank">Apply here.</a>&nbsp;Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs.’ Complete an application online with the following documents:<ul><li>Cover Letter&nbsp;</li><li>CV/resume</li></ul>Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.References will be completed via UVA’s standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.For questions about the application process, please contact Melanie Sponaugle at&nbsp;<a href="mailto:unw5dq@virginia.edu" target="_blank">unw5dq@virginia.edu</a>.For more information about UVA and the Charlottesville community please see&nbsp;<a href="http://www.virginia.edu/life/charlottesville" target="_blank">http://www.virginia.edu/life/charlottesville</a>&nbsp;and&nbsp;<a href="https://embarkcva.com/" target="_blank">https://embarkcva.com/.</a>This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally requires traveling some distance to attend meetings, and programs.The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library,&nbsp;are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

Advising Fellow

Title: Events Coordinator
POSITION SUMMARY The Events Coordinator is responsible for coordinating the successful implementation of non-classroom related events for internal stakeholders and external clients across all Nashville State Community College locations, serving as the turn-key liaison for managing both internal and external client relationships as it pertains to scheduling and coordinating events hosted on all of the College’s seven campuses.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Coordinate and plan events, including working with potential clients to seek all applicable event details, conduct facility walk-throughs with clients as needed, communicate event information to college staff and campus partners, ensure event details are executed according to client contracts and college policies, ensure the College is represented well in the community and serve as manager on duty for assigned campus events. Manage and oversee operational and relational leadership to foster growth, address functional/operational issues and ensure equitable scheduling to ensure successful event execution in college spaces. Oversee the event management reservation process, ensuring that events are reviewed, approved and updated in a timely and comprehensive manner. This includes ensuring that rooms are correctly reserved in College systems, that updates to event needs are communicated to supporting departments and that all approvals, revisions or non-approvals are communicated to clients.
Secure event contracts and related documents, including lease agreements, usage policies, expense estimates, certificates of insurance and deposit payments. Coordinate and schedule campus support services, including facilities, maintenance, security, technical services and communications and marketing as required. Manage and maintain client accounts and database, including maintaining accurate billing information for each event, assisting with vendor invoice verification and coordinating with facilities to ensure client invoices are received and paid.
Assist in the development and distribution of directional signage for client events, including conducting accurate research and concisely summarizing information to facilitate the process. Manage inventory of college event resources such as, but not limited to, tablecloths, event signage, food and beverage supplies. Review existing event management processes and systems and advise on how to build a more efficient event management system, including developing a process to regularly evaluate the event management process to support continuous process improvement. Train college staff on use of the event management system.
REQUIRED QUALIFICATIONS Associate’s degree
Two years' experience in arena, theater, convention center or hospitality operations
Must be familiar with event life-cycle from booking to post-even wrap up, including the demonstrated ability to answer inquiries about available dates, estimate client expenses, explain usage policies, contract the event and fully direct the needs of the event with regard to production, technical support, facilities support, etc.
PREFERRED QUALIFICATIONS Bachelor’s degree, preferably in hospitality or business management
Room-scheduling or event management software experience
Project management experience
Experience managing diverse venues and types of events for 25 to 3000 people
Demonstrated experience collaborating with multiple teams to successfully execute events
KNOWLEDGE, SKILLS AND ABILITIES Excellent oral and written communication skills, including the ability to effectively communicate via email and represent the college in a professional manner. High degree of self-motivation and organizational skills. Ability to effectively manage multiple projects simultaneously. Ability to improve processes and gain efficiencies. Highly developed interpersonal skills, including the ability to work effectively with others to achieve common goals and act as a team player. Ability to remain calm and think analytically when confronted with unexpected situations. Basic knowledge of OSHA regulations and crowd control requirements. Proficient Microsoft Office skills, including the ability to create and maintain spreadsheet data in Excel and to use Word for correspondence and contract documents. Ability to balance client needs with Nashville State’s existing resources and internal needs.
Open Until Filled: Yes
Rate of Pay: $43,453.00 - $54,316.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

Motlow State Community College


      Events Coordinator
    

Job Title Program Coordinator II Requisition Number RE49132 Working Title Department Name 7N660:Physician Assistant Studies Work Location Lexington, KY Grade Level 44 Salary Range $43,805-70,075/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None. Physical Requirements Sitting and/or standing for long periods of time. Ability to utilize phone, mouse, computer, and keyboard for portions of the day. Shift Monday – Friday, 8:00 am to 5:00 pm. Job Summary The College of Health Sciences is a looking for a Program Coordinator II to manage the Physician Assistant Studies Academic Residency Program. This position will report directly to the Department Chair and will have regular interaction with faculty, staff, students, and residents. Primary responsibilities will include recruitment &amp; admission to the post-graduate residency program, support to the residents, program administration and educational support. In addition to being detail-oriented, the successful candidate will exhibit strong customer service skills, excellent verbal, and written communication, and have proficiency with MS Outlook, Excel and Word; ability to prioritize; and the capacity to work independently and as part of a team. The PA department is excited to be one of the first to develop an Academic residency program in the nation and we are looking for a staff member who wants to be part of a team that works to increase access to health care for all Kentuckians through our training program. The College of Health Sciences is committed to promoting work-life balance by offering hybrid work arrangements that allow for some amount of remote work. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 02/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Program Coordinator II

Job Title Patient Services Coordinator/UKHC Requisition Number RE48761 Working Title Patient Services Coordinator - Nephrology Clinic Department Name M5500: AMB - Internal Medicine Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 25lbs. Shift Monday – Friday, Day Shift; primarily 8:00AM – 5:00PM (40 hrs/wk); other hours/schedule as needed. Job Summary This position is responsible for coordinating patient services, which includes, but is not limited to, gathering medical records, scanning, making referrals to other healthcare facilities, coordinating and scheduling multiple appointments, and answering phone calls. The person in this position must be adept at working within a multidisciplinary team and have strong interpersonal communication skills. Medical terminology knowledge/experience is preferred, as is customer service experience in healthcare. Skills / Knowledge / Abilities MS Windows, EPIC, Telephone etiquette, customer service Does this position have supervisory responsibilities? No Preferred Education/Experience Previous experience in customer service, medical office, or care coordination experience. Deadline to Apply 02/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Services Coordinator/UKHC

Job Title STEPS University Events Coordinator Requisition Number TE08539 Department Name 3DH40:Aux Services - Student Center Work Location Lexington, KY Salary Range $20-23/hour Type of Position Temporary Position Time Status Full-Time Required Education Bachelor’s degree Required Related Experience Required License/Registration/Certification Physical Requirements Able to climb stairs, walk for long distances, endure extreme temperatures. Shift Varies depending on department needs determined by supervisor. Job Summary The University Events Coordinator will learn the ins and outs of the Event Management Industry while working hands on with University Events team. The candidate will support the University Events team on a day-to-day basis with facility and space scheduling in the Event Management System, general event management, administrative duties, and customer service. The ideal candidate will have an interest in event management. Also, could complete some duties for CBMI and Commencement. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Experience in University Events Deadline to Apply 02/17/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

STEPS University Events Coordinator

Job Title Patient Relations Coordinator Requisition Number RE49134 Working Title Department Name 7N800:COLLEGE OF HEALTH SCIENCES Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None. Physical Requirements Ability to work in a sedentary position utilizing computer, mouse, keyboard, and phone for portions of the day. Shift Monday – Friday. Job Summary The College of Health Sciences is currently seeking a Patients Relation &amp; Reimbursement Coordinator to support the Child Development Center of the Bluegrass. This position will be responsible for financial coding, compliance to regulatory billing and coding guidelines, continuing education to maintain credentials, and customer service. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience RHIT, CCP, CPC, CPC-A or CCS preferred. Deadline to Apply 02/13/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

130 Student Affairs and Services Jobs