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Job Summary:The Admissions &amp; Data Coordinator plays a key role in supporting the admissions process through accurate data management and efficient administrative operations. This position is responsible for entering and maintaining student records, assisting with application processing, and ensuring the smooth day-to-day functioning of the undergraduate admissions office.Essential Functions:1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating: service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.2. Process and enter prospective student data accurately into undergraduate admissions CRM.3. Manage Operations email inbox daily, and Admissions email inbox as needed.4. Correct and update information of prospective student records.5. Ensure confidentiality and security of student records.Additional Responsibilities:1. Assist in the development and implementation of admissions related procedures and workflows.2. Support event planning and student registration/check-in for admissions related events.3. Operate Admissions van to transport prospective students and tour guide on tours, when needed.4. Support the Welcome Center by providing front desk coverage during staff absences or peak periods.5. Provide general support including answering phones, managing correspondence, and collaborating with other departments.Qualifications/Education:1. 2+ Years of experience in administrative support, data entry, or admissions related roles.2. Strong proficiency in Microsoft Office (Excel, Word, Outlook) and database management systems (Slate, PowerCampus, SoftDocs, Jenzabar, Citrix).3. Excellent attention to detail and commitment to data accuracy.4. Strong organizational and time-management skills.5. Excellent written and verbal communication skills.6. High School Diploma or equivalent; Associate’s or Bachelor’s degree preferred.7. Ability to maintain confidentiality and handle sensitive information professionally.8. Commitment to the mission statement, core values and goals of Alvernia University.9. Valid Driver’s LicensePhysical Requirements:1. Attendance is required in order to perform the duties of this job.

Alvernia University

Admissions & Data Coordinator Part-Time

As a Proctor,&nbsp;for a certified&nbsp;<a href="https://jobs.westcoastuniversity.edu/mission-culture" target="_blank">Great Place to Work</a>,&nbsp;you will assist with the administration of paper/pencil and computer-based quizzes, tests, and exams for students of West Coast University. Ensure continuous compliance with established testing policies, laws, regulations, operating procedures, and University and accreditation standards. At West Coast University you will have the opportunity to share your success story with the next generation of students as a key member of our student-centered, innovative community!You will make an impact by:<ul><li>Providing assistance to West Coast University applicants/candidates, students, and faculty with academic testing parameters according to WCU, Americans with Disabilities Act (ADA), and testing agency requirements. </li><li>Scheduling proctored admissions and challenge exams; schedules term/semester tests and make-up tests.</li><li>Preparing, assembling, and transporting appropriate test materials to test sites in to maintain confidentiality and security.</li><li>Evaluating testing environment prior to, during, and after a proctored test to ensure test security, education integrity and appropriate and quiet atmosphere.</li></ul>Your Experience Includes:<ul><li>Requires limited job knowledge of systems and procedures. Follows basic work routines and standards.</li><li>Experience with MS Office.&nbsp;</li></ul>Education:<ul><li>High school graduate or equivalent.</li><li>Associate’s degree in business administration or related field.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Proctor - Part-time

Job Title Medical Staff Affairs Coordinator/UKHC Requisition Number RE52084 Working Title Medical Staff Affairs Coordinator Department Name H4007:Chief Medical Office Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements This position may require intermittent standing or walking with, lifting, pushing and/or pulling of objects up to 50 lbs.; regularly sitting at a computer workstation for extended periods of time performing tasks requiring repetitive motions such as typing; and occasional job-related travel. Shift Monday through Friday, 8:00am-5:00pm Job Summary Under the guidance of the Medical Staff Affairs Director, the Medical Staff Affairs Coordinator will function as the primary source for credentialing and privileging for the Good Samaritan Medical Staff office. Further, the duties of the Coordinator include: processing privilege applications, reapplications, and delineation revisions for physicians and advanced practice providers, and auditing applications and verifications; maintaining documentation materials as mandated by the Joint Commission, NCQA, and other regulatory bodies; management of critical document expirations for medical staff; collaboration with medical staff department chairs and the Credentials Committee Chair to establish and implement provider competency threshold criteria; coordinating medical staff associated committees and meetings, and providing overall administrative support such as taking meeting minutes, supplying files for review, and generating communications for medical staff governance and stakeholders; providing exceptional service in all aspects to both internal and external customers; and collaborating and working with other team members of the Medical Staff Office. Being a team player, organizational skills, attention to detail and the ability to provide cross-coverage are of the utmost importance to this position. Skills / Knowledge / Abilities The ideal candidate will have a Bachelor’s degree and extensive experience with credentialing and privileging processes and requirements; a proven track record of exceptional organizational, communication, and customer service skills; proficiency with using various computer software and systems, including Microsoft Office; experience coordinating meetings for and collaborating with key medical staff stakeholders; and a strong background in regulatory compliance and process improvement efforts. Does this position have supervisory responsibilities? No Preferred Education/Experience A Bachelor’s degree and over five years of credentialing and/or privileging and/or office administration employment experience preferred. Deadline to Apply 11/16/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Medical Staff Affairs Coordinator/UKHC

Job Title Patient Services Coordinator/UKHC Requisition Number RE52242 Working Title Patient Services Coordinator - Surgery Scheduler - Shriner’s Ophthalmology Clinic Department Name MG100: Physician Based Clinics Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time, repetitive motion. Shift Monday – Friday, 8:00 am – 5:00 pm Job Summary This position is responsible for coordination of patient services which includes, but not limited to, gathering medical records, scanning, making referrals to other healthcare facilities, coordinating and scheduling multiple appointments, and answering phone calls. The person in this position will need to be adept in working within a multidisciplinary team and have strong interpersonal communication skills. Medical terminology knowledge/experience preferred. Customer service experience in healthcare preferred. Skills / Knowledge / Abilities MS Windows, EPIC, Telephone etiquette, customer service Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer at least 6 months of customer service, medical office, or care coordination experience. Deadline to Apply 11/16/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Services Coordinator/UKHC

Job Title GME Program Coordinator/UKHC Requisition Number RE51613 Working Title Department Name H3150: GRADUATE MEDICAL EDUCATION Work Location Lexington, Ky Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 2 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time. Shift Monday – Friday (40 hours), some nights and weekends may be needed Job Summary This GME Program Coordinator position supports the Pediatrics Residency program. This position collaborates with the program director and the GME Office in the daily operational management of the program(s), as outlined in the ACGME Institutional, Common Program and Specialty Program Guidelines for Graduate Medical Education. This position requires a comprehensive and detailed understanding of national accreditation policies as well as a high degree of initiative, independent judgment, and professionalism. This person will develop, initiate and/or direct a wide range of programmatic activities including program planning, project development and management, recruiting, updating policies, and using databases and residency management software system (MedHub). This position interacts with faculty, fellows, residents, and medical students and managing internal and external program relations. The position is essential in training program operations and is a primary resource for learners, faculty and administrative staff, as well as liaison between the Residency Program Director, chief residents, residents, program faculty, GME Office, and affiliated teaching sites concerning residency program matters. This position is a requirement of the accrediting agency, the Accreditation Council for Graduate Medical Education (ACGME). Skills / Knowledge / Abilities Administrative support experience. An associate’s degree and three years of administrative, office, or project support experience needed. Willingness to obtain Training Administrators of Graduate Medical Education (TAGME) certification within 3 years of hire date. Does this position have supervisory responsibilities? No Preferred Education/Experience Willingness to obtain Training Administrators of Graduate Medical Education (TAGME) certification within 3 years of hire date. Deadline to Apply 11/16/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

GME Program Coordinator/UKHC

Job Title Patient Services Coordinator Senior/UKHC Requisition Number RE52240 Working Title Patient Services Coordinator Senior - OB/GYN Department Name MG100: Physician Based Clinics Work Location Lexington, KY Grade Level 08 Salary Range $19.00-30.09/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements sitting for long periods of time, walking to other clinics and repetitive motion. Shift Monday – Friday (40 hours) 8:00am – 5:00pm Job Summary This position is critical to ensure efficient clinic operations for onsite and integrated clinics and associated outreach. Will be responsible for supervision of all registration and scheduling coordination staff. Work with all staff to assess, plan and implement clinic operations to ensure optimum patient experience. This position will provide administrative and clinical support while focusing on customer service and a positive patient experience.This position will have direct reports. Skills / Knowledge / Abilities MS office, Excel, EPIC Does this position have supervisory responsibilities? Yes Preferred Education/Experience Associate’s degree or equivalent experience. Experience with medical front office tasks such as registration, scheduling, and customer service. Leadership or supervision experience is preferred but not required. Deadline to Apply 11/16/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco &amp; Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Services Coordinator Senior/UKHC

Senior Coordinator- Public Health SciencesJob ID: 14352Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.About the DepartmentOUR MISSIONThe UTEP College of Health Sciences provides high impact, interprofessional, and transformative education, research and community engagement.OUR VISIONThe UTEP College of Health Sciences leads the preparation of health and human service professionals to improve quality of life and eliminate health disparities in the Paso del Norte region and beyond.OUR CORE VALUESAs a College, we believe in…• Transformative Learning, Teaching, and Research• Equity, Diversity, and Social Accountability• Commitment, Perseverance, and Integrity• Civic and Global Engagement• Asset-Based Approach and SustainabilityPosition InformationHiring Department: Public Health SciencePosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: Commensurate with experienceRequired Application Materials:• Resume• Cover Letter• List of three referencesNote: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.This position is Grant Funded and subject to availability of funds. Funding Dates 10/22/25-01/31/26.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionUnder minimal supervision, provides coordinating services, keeps official records, and executes administrative policies determined by or in conjunction with other officials, within area of assigned responsibility.Essential FunctionsCreates documents and materials that follow organizational standards and branding.Coordinates activities of staff in a business function, division, or department.Oversees the preparation of management and productivity reports and studies.Organizes special investigations and research studies.Creates documents and materials that follow organizational standards and branding.Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and coordinatesevaluation activities.Coordinates the implementation of techniques for evaluating business functions or division or department activities.Organize budget requests, monitors budget expenditures, and makes adjustments as necessary.Coordinates, monitors, and evaluates policies and procedures and monitors compliance with policies and procedures.Identifies areas of needed change and makes recommendations to improve operations.Provides technical guidance for a business function, division, or department.May participate in planning and implementing staff development activities.May coordinate the preparation, development, review, and revision of legislation.May represent the business function, division, or department at meetings, conferences, and seminars or committees.Plans, assigns, and supervises the work of others.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Qualifications:Education: Bachelor's DegreeandExperience: Three years of related experience; or equivalent combination of education and experienceAdditional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6706665jeid-4804c6df3bac67499338a459b30c5130" target="_blank">https://apptrkr.com/6706665jeid-4804c6df3bac67499338a459b30c5130</a>

The University of Texas at El Paso

Senior Coordinator- Public Health Sciences

At West Coast University, we share a passion for students and transforming healthcare education! As a faculty member for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Answering all incoming calls, directing calls to appropriate individual or department, taking messages and/or handling caller’s inquiries whenever possible.</li><li>Opening building and retrieving general voicemail messages received during non-business hours and direct to appropriate person for follow-up.</li><li>Greeting incoming visitors, determining the nature of their business, and contacting individuals or departments to notify them of their presence.</li><li>Picking-up, date-stamping, sorting, and delivering in-coming and out-going mail and all general correspondence as needed.</li><li>Assisting in planning and preparation of meetings and conference room scheduling.</li><li>Performing general data entry function as required.</li><li>Maintaining the general filing system and filing all correspondence.</li><li>Monitoring and maintaining an adequate inventory of office supplies.</li></ul>Your Experience Includes:<ul><li>Minimum six months of experience performing receptionist or general clerical duties, communicating with the public by telephone and in person; or an equivalent combination of training and experience.</li><li>Experience with operation of a multi-line telephone system preferred and handling a high volume of telephone calls with courtesy, speed and accuracy.</li><li>Experience with computer and other standard office equipment.</li><li>Knowledge of basic office procedures.</li><li>Experienced with MS Office.</li></ul>Education:<ul><li>High school graduate required.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at American Career College. For more than 40 years American Career College has had the privilege of educating students seeking careers in healthcare—guiding them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth. American Career College is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

American Career College

Receptionist

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.Why join the Harvard Graduate School of Education?The Harvard Graduate School of Education (HGSE) is a diverse community of learners, teachers, and employees who are passionate about changing the world through education and striving for maximum impact in the field of education.Many choose to work at the Harvard Graduate School of Education because they believe in our mission and are excited by our vision for the future. We have a reputation as a great place to work, for our excellent leadership, and we are a strong community that values diversity. For more information about HGSE, its programs, research, and faculty, please visit: <a href="https://www.gse.harvard.edu" target="_blank">www.gse.harvard.edu</a>. Job Description Job Summary: The Senior Coordinator and Project Specialist independently advances, monitors, and supports key Dean’s Office initiatives, including mission-driven meetings and events as well as ongoing strategic planning efforts. This position balances detailed project management with high-quality communications in support of the Dean’s Office. The Senior Coordinator and Project Specialist produces materials that advance institutional goals, collects and manages data to inform strategic decisions, and ensures effective coordination across concurrent projects.HGSE is a residential community supporting on-campus students along with faculty and staff. Our commitment to a vibrant campus culture relies on robust connections; we believe in-person work brings enhanced collaboration and innovation, strengthened organizational culture, and a stronger student experience. It also improves our ability to engage in teaming and shared work to advance the HGSE mission. In contributing to our on-campus community, this position requires an on-campus presence of minimum 3-4 days per week to support collective office coverage, with the possibility of additional flexibility during certain times of the year. Evening and weekend work may also be required either in person or remotely.   
Job-Specific Responsibilities: Project Management and Support for Decanal Initiatives<ul><li>Strategic Planning Efforts: Provide overarching project management including but not limited to establishing and tracking milestones; preparing regular status reports; communication drafting; action item coordination; data collection (e.g., survey distribution and/or data gathering from HGSE teams and units), and logistical support for listening sessions and committee meetings (rooms, IT, catering, etc.).&nbsp;&nbsp;</li><li>Visiting Committee: Oversee scheduling and preparation for Visiting Committee meetings including data collection, report generation, website development, briefing material generation, and logistical support (rooms, IT, catering, etc.).&nbsp;</li><li>Dean’s Impact Fund: Track, review, and make recommendations on funding requests; manage award communications as well as financial tracking and disbursements.&nbsp;</li><li>Project management support for other initiatives as assigned.</li></ul>Data and Communications<ul><li>Reporting and Implementation: Manage the coordination of responses to reporting requests from central administration, including but not limited to University Task Force report implementation and progress reports.&nbsp;</li><li>Data and Materials: Support the design, preparation, and finalization of content for high-priority institutional initiatives (e.g., faculty and staff meetings) in collaboration with Dean’s Office leadership; includes data collection/coordination, review, and presentation drafting as needed.&nbsp;</li><li>Communications: Draft and send emails on behalf of the Deans and Chief of Staff via the hgse_dean email account; monitor, triage, and escalate messages as appropriate. As needed, draft and review remarks, memos, and other communications.</li></ul>Other Duties<ul><li>Share responsibility for covering the front office during vacations, illness, etc.</li><li>Manage and support additional initiatives and events as assigned.</li></ul>This position is a term appointment for one year from the date of hire. Qualifications Basic Qualifications: <ul><li>Bachelor’s degree and minimum 5 years of relevant experience.&nbsp;</li><li>Must be able to work evening and weekend hours as needed.&nbsp;</li><li>To be considered, you&nbsp;must&nbsp;submit a cover letter. Please submit your resume and cover letter as one document when applying for the role.</li></ul>Preferred Qualifications&nbsp;<ul><li>Project management experience and/or training preferred.&nbsp;</li><li>Excellent written and verbal communication, interpersonal, and organizational skills, including time management.&nbsp;</li><li>Strong attention to detail and accuracy in carrying out responsibilities.&nbsp;</li><li>Ability to juggle and execute multiple competing tasks.&nbsp;</li><li>Flexible and responsive to shifting deadlines.&nbsp;</li><li>Highly collaborative; must work well independently and as part of a team.&nbsp;</li><li>Ability to interact professionally with a wide range of internal and external constituents.&nbsp;</li><li>Ability to work with and maintain confidential matters with discretion.&nbsp;</li></ul> Additional Information <ul><li>Appointment End Date: 1 year from date of hire.</li><li>Standard Hours/Schedule: 35 hours per week</li><li>Compensation Range/Rate (including Shift Differential if applicable): </li><li>Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position</li><li>Pre-Employment Screening: Identity and Education</li></ul>Work Format DetailsThis is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.&nbsp;
Salary Grade and RangesThis position is salary grade level 056. Please visit &nbsp;<a href="https://hr.harvard.edu/salary-ranges" target="_blank">Harvard's Salary Ranges</a>  to view the corresponding salary range and related information.&nbsp;
BenefitsHarvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:&nbsp;<ul><li>Generous paid time off including parental leave&nbsp;</li><li>Medical, dental, and vision health insurance coverage starting on day one&nbsp;</li><li>Retirement plans with university contributions&nbsp;</li><li>Wellbeing and mental health resources&nbsp;</li><li>Support for families and caregivers&nbsp;</li><li>Professional development opportunities including tuition assistance and reimbursement&nbsp;</li><li>Commuter benefits, discounts and campus perks&nbsp;</li></ul>Learn more about these and additional benefits on our <a href="https://hr.harvard.edu/benefits-wellbeing" target="_blank">Benefits &amp; Wellbeing Page</a>.&nbsp;
EEO/Non-Discrimination Commitment StatementHarvard University is committed to <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal opportunity</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination</a>. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.Harvard has an <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a>. Harvard's <a href="https://hr.harvard.edu/sites/g/files/omnuum6281/files/2025-04/reaffirmation_statement.pdf" target="_blank">equal employment opportunity policy</a> and <a href="https://provost.harvard.edu/sites/g/files/omnuum3356/files/2025-07/non-discrimination_and_anti-bullying_policies.pdf" target="_blank">non-discrimination policy</a> help all community members participate fully in work and campus life free from harassment and discrimination.

Harvard University FAS Human Resources

Senior Coordinator and Project Specialist

Position Title: &nbsp;Creative Services Coordinator Department: Communications &amp; Marketing (CAM) Division: Communications &amp; Marketing (CAM) Employee Status: Full-time Type: Professional Staff Association (PSA) Grade: K Salary: ($55,000-$57,515 annually) FLSA: Exempt Issued: June 10, 2013 Revised: JA 6-07; 4-14, 01-25, 11-25 Application Deadline: November 21, 2025&nbsp; Reporting Relationships Reports to: Supervision is received from the Director of Marketing Supervision Exercised: Functional supervision of student workers/interns, in collaboration with the Director of Marketing Job Summary&nbsp; Responsible for supporting all marketing efforts for the college, including collaborating with the Director of Marketing to develop and execute strategic marketing plans and tactics. This position specializes in graphic design, brand management, and social media strategy. Essential Duties and Responsibilities include the following. Related duties may be assigned.&nbsp; <ul><li>Maintain the visual integrity of the college brand across all marketing and communication materials&nbsp;</li><li>Design, develop, produce, and maintain high-quality visual materials for print, digital, and social</li><li>Communicate effectively with RVC staff and faculty to understand projects, their intended outcomes and associated deadlines.</li><li>Use design and marketing knowledge to determine the best approach for projects (including format, approach, and content) to meet objectives and remain within budget restrictions.</li><li>Share best practices and design knowledge with the team and campus departments to leverage the use of brand and style guides.</li><li>Assess and prioritize project needs for efficient use of time, keeping project quality high, and deadlines and budgets met.</li><li>Coordinate specs for print bidding, prepare and send files electronically to in-house printer and outside vendors.</li><li>Create accessible, diverse, and inclusive content (i.e. captions, alt text, color contrast)</li><li>Work with the Director of Marketing to establish and use consistent design standards to reinforce the RVC brand in all designed medium</li><li>Create and maintain appropriate naming, organization, and archiving procedures for project assets</li><li>Create, manage, and coordinate content for the college’s social media channels, including posting/scheduling content using social scheduling tools, copywriting for social, and responding to posts/messages when appropriate, while reinforcing the brand and content strategy</li><li>Serve as an administrator of college social media channels</li><li>Source and edit user-generated content for social media</li><li>Maintain an understanding of updates on digital landscape software and social channels</li><li>Stay on top of the latest programs, trends, and best practices pertaining to graphic design, print production, digital assets, and social media, including the legalities of intellectual property and copyright related to the production of marketing and communications for RVC.</li><li>Be a cross-trained member of the team.</li><li>Serve on college committees as appropriate and assigned</li><li>Other duties as assigned</li></ul>Qualifications&nbsp; To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications<ul><li>Associate's degree in graphic design or related field, and 2-3 years’ experience working in graphic design.</li><li>Proficiency in a range of graphic design and illustration software, such as Adobe Creative Suite.</li><li>Strong knowledge of design principles and print production processes</li><li>Advanced knowledge of social media channels and trends.</li></ul> &nbsp; Preferred Qualifications<ul><li>Bachelor’s preferred</li><li>Ability to work with photo, video, and/or audio equipment desired</li><li>Knowledge of photo formats, resolution, manipulation and enhancement, and cropping for optimal quality.</li></ul> &nbsp; Preferred Knowledge, Skills, and Attributes<ul><li>Excellent communication skills and team-oriented.</li><li>Self-motivated and able to execute high-quality work under tight deadlines with minimal oversight.</li></ul> &nbsp; Work Environment &nbsp; While performing the duties of this job, the employee typically works in an office. Occasionally, the employee will need to travel in-district. The schedule may vary depending on college events and production schedules. &nbsp; Physical Demands &nbsp; Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: &nbsp; While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk, and hear. &nbsp; Additional Information: Applicants are encouraged to submit the following materials electronically at <a href="http://www.rockvalleycollege.edu/employment" target="_blank">http://www.rockvalleycollege.edu/employment</a>. For top consideration, please ensure your electronic application includes the following: <ul><li>Resume</li><li>Portfolio &nbsp;</li></ul> &nbsp; &nbsp;

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