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Title: Assistant Director, Strategy &amp; Innovation for Access &amp; Leadership Enrichment
Employee Classification:&nbsp;Administrative/Professional
Institution:&nbsp;Northeast State Community College
Department: Institutional Advancement and Culture 
Salary:&nbsp;$50,291 - $62,864&nbsp;dependent on education and experience
Please use the Total Compensation Calculator found on the <a href="https://www.northeaststate.edu/faculty-and-staff/human-resources/careers.html" target="_blank">Northeast State Careers Page</a> for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
The Assistant Director of Strategy and Innovation for Access and Leadership Enrichment is responsible for developing and implementing strategies and programming that advance equitable access to opportunities and resources to support a collaborative and solution-oriented organizational culture. The Assistant Director fosters a culture of innovation that supports creativity, discovery, and enrichment while ensuring compliance with applicable federal, state, and local laws and regulations. They supervise the daily operation of the College’s Center for Leadership Enrichment Access and Development (LEAD).
Job Duties
• Access and Leadership Enrichment
o Develop strategic relationships with internal and external constituencies to support student leadership and engagement.
o Identify and connect local business leaders and industry partners with the campus community to enhance the College’s outreach to members of need-to-serve populations.
o Lead the implementation of successful, culturally relevant programs and initiatives that build community and cultivate relationships with campus employees and students
o Direct the daily operations of the Center for Leadership, Enrichment, Access and Discovery (LEAD) and supervise all Center staff.
o Develop policies, projects, and processes that advance equitable access to opportunities and resources that support a collaborative and solution-oriented organizational culture.
o Plan and implement professional development for LEAD Center staff to develop and enhance skills that foster a safe, vibrant, and enriching environment for campus community.
• Strategy and Innovation
o Identify external funding opportunities for new institutional leadership and engagement projects. Collaborate with the Office of Sponsored Programs and Strategic Initiatives to develop ideas and prepare proposals.
o Research and develop data and feedback systems to report on key performance indicators and ensure continuous improvement based on data-driven assessments and evidence-based practices.
o Identify and implement strategies that strengthen and increase intellectual diversity and promote a climate that facilitates the free and respectful exchange of ideas.
o Oversee the evaluation and assessment of departmental goals and objectives using focus groups, campus climate surveys, and other evaluative instruments.
o Communicate the progress, outcomes, and impacts of initiatives to college leadership through reports, presentations, and other communication channels.
• Develop and monitor assigned budgets and accounts for expenditures.
• Complete other assignments as directed by supervision.&nbsp;
Minimum Qualifications
• Bachelor's degree in education, business, social sciences, or related field from an accredited institution.
• One year of experience in facilitating programs for traditionally underrepresented students from need-to-serve populations. 
Preferred Qualifications
• Master’s degree from an accredited institution in a related field.
• Two years of management or supervisory experience.
• Experience developing, implementing, or managing educational and cultural programs and events at the postsecondary level.
• Experience in higher education assessment or evaluation, including developing/designing surveys, assessment/evaluation plans and rubrics, conducting focus groups, administering surveys, and managing/analyzing complex data sets.
• Experience in grant development and/or grant management.
• Conversational ability or fluency in a second language
Knowledge, Skills, and Abilities
• Extensive knowledge of Microsoft Office Packages/Suite, high level of expertise with Excel and statistical software.
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or <a href="mailto:HRstaffing@northeaststate.edu" target="_blank">HRstaffing@northeaststate.edu</a>. 
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Motlow State Community College


      Assistant Director, Strategy & Innovation for Access & Leadership Enrichment
    

Title: Adjunct Instructor – Computer Information Technology – A+ Hardware/Software courses
Required Documents Needed to Upload at Time of Application: • Resume • Unofficial Transcripts
Position Summary: To provide quality on ground instruction during the day for student learning and to maintain a positive learning environment in the classroom. The major emphasis will be placed on teaching and evaluating students in the classroom and laboratories.
Department: Business &amp; Computer Technology
Duties and Responsibilities: 1. Planning and teaching classes as assigned and as outlined in the course descriptions and course syllabi, specifically in the areas of A+ Hardware and A+ Software.
2. Supervising the study and learning activities of students assigned.
3. Submitting requests through the department head, program coordinator, or lead teacher for equipment, supplies, textbooks, and other instructional aids.
4. Evaluating the academic progress of students.
5. Demonstrating knowledge of services, regulations, and procedures as defined in the Adjunct Faculty Handbook.
6. Submitting course grades and performing other administrative duties as required.
7. Scheduling two office hours. For extenuating circumstances in which office hours cannot be scheduled, the adjunct faculty member must submit a written plan to the Dean describing how students can access the instructor. Office hours are not paid during the summer session.
Required Qualifications: Bachelor’s degree or higher from a regionally accredited college/university with at least 5 years of full-time practical computer information technology related working experience and must possess at least one current industry recognized networking credential.
Availability/Closing Date: This posting is not a guarantee of an open position. Applications for adjunct faculty positions are accepted on a continuous basis and reviewed by the department when openings become available. Future teaching assignments are on a term-by-term basis, which may include fall, spring and summer. Postings close yearly on January 31; to maintain your application within the system, you will need to re-apply each year.
 Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer. If you have any problems or questions please contact Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at <a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
 If you are interested in this position, click on the link to the top “right” to apply.
 #mrp


      Adjunct Instructor – Computer Information Technology – A+ Hardware/Software courses
    

Title: Human Resources Assistant (Temporary Part-Time)
Department: Human Resources
Campus: Hardin Valley
Closing Date: Open Until Filled
Type of Appointment: Temporary Part-Time
Pay Rate: $18.60 per hour
Work Hours: Up to 32 hours per week (Weekly Schedule: M, W, T, F 8a – 430p)
Position Summary: The responsibility of this temporary role is to perform administrative tasks and services to support effective and efficient operations of the College’s human resource department.
Duties and Responsibilities:
• Day-to-day administrative/clerical support: • o Staffs the HR office from 8a – 430p Monday, Tuesday, Thursday, and Friday weekly. o Provides clerical support to the HR department (incl., but not limited to delivering/collecting mail, answering department phone, managing general HR inboxes, etc.) o Maintains accurate and up-to-date human resource files, records, and documentation. o Answers frequently asked questions from applicants and employees relative to standard HR practices and policies; refers more complex questions to appropriate level HR staff or management.
• Specialized Support (Event Planning/Project Management): o Assists with planning and execution of special events (incl., but not limited to benefits enrollment, employee recognition events, etc.). o Assists with planning and execution of special projects (incl., but not limited to recruitment and onboarding, employee records management, training and development, compliance and policy administration, etc.).
• Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Required Qualifications:
Associate’s degree in a related field required.
Knowledge, Skills and Abilities • Excellent verbal and written communication skills. • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy. • Excellent organizational skills and attention to detail. • Proficient with Microsoft Office Suite or related software. • Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications. • Ability to engage in the college's mission and values
Special Instructions to Applicants: To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions, please contact Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at <a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the top right to apply.
#mrp


      PSCC-Human Resources Assistant (Temporary Part-Time)
    

Title: Senior Administrative Associate
POSITION SUMMARY This position will provide directed administrative support to the various divisions within academic affairs and workforce and may at times be assigned to one division for a specified period of time to offer coverage and support as needed.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Perform duties including answering phones, responding to phone/in person/email inquiries, screening calls, and handling related issues. Provide general office management and clerical assistance with copying, printing documents, filing, maintaining records, making phone calls, and processing incoming/outgoing mail, FedEx and UPS. Utilize various computer applications including but not limited to, Outlook Email and Calendar, Excel, PowerPoint, Word, BANNER, and SciQuest. Initiate and process office purchases, requisitions, monthly purchase reconciling, and payment services.
Maintain the academic sections of the college catalog in Acalog. Provide coverage and support for various divisions within Academic Affairs and Workforce Development. Maintain policy and procedure manuals for Academic Affairs, such as faculty handbook and day to day procedures. Assess inquires directed to the Division and determines the proper course of action, and delegates to the appropriate individual to manage the response. Prepare routine correspondence, reports, contracts, forms, and other documents. Greet and assist visitors and callers by providing information and/or directing them to the appropriate person. Serve as a receptionist for the office area. Assist with assembling information for various reports and projects.
Keep appointment schedule, arranging meetings and interviews as necessary. Make arrangements and prepares for travel, conferences, appointments, special events or other business activities. Analyze and interpret directives, policies, procedures, guidelines, etc. Determine type of data, forms, records, or methods needed and collects and/or compiles data. Compose routine and non-routine correspondence independently. Develop and maintain personnel, financial, statistical and other records. Maintain and order office supplies and other materials as needed. Coordinate workflow among offices or departments. May supervise student workers and/or temporary employees. Performs other duties as assigned.
REQUIRED QUALIFICATIONS High school diploma or equivalent.
Two (2) years’ experience in administrative support.
Proven ability to effectively organize, prioritize and perform multiple job functions, balance conflicting priorities, meet deadlines with short turn-around times and manage changing situations.
Proficiency with word processing, spreadsheets, and presentation software.
PREFERRED QUALIFICATIONS Associate’s degree from an accredited institution.
Certified Administrative Professional Certification (CAP).
Experience with Acalog.
Experienced in preparing documents, reports and presentations.
Experience with SciQuest and Banner.
KNOWLEDGE, SKILLS AND ABILITIES Detail oriented with the ability to multitask and work with competing deadlines. Discretion, judgment, and ability to handle confidential matters. Must be able to work independently, take initiative and make substantive decisions quickly. Excellent oral and written communication skills are required; i.e., the ability to communicate effectively orally and through written correspondence as well as in communicating with individuals in one-on-one situations. Exceptional listening skills, interpersonal skills, diplomacy and the ability to effectively interact and build trusted relationships with diverse internal and external constituencies.
Open Until Filled: Yes
Rate of Pay: $37,186.50 - $44,635.50 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Associate
    

<h2>MOTLOW STATE COMMUNITY COLLEGE</h2>
is accepting applications for the following position:

<h2>&nbsp;Human Resources Analyst 2</h2>
<h3>Staffing and Development</h3>
Campus: Moore county
Position number: B99758
Salary: $45,000-$48,000&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties.&nbsp; We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.

General Function:&nbsp;
Provides Professional Human Resources services throughout the employment cycle.
Minimum Qualifications:
Bachelor’s Degree earned from a regionally accredited institution and one year of professional human resources or training experience. Professional Human Resources or training experience may be substituted for the required education on a year-for-year basis.
Preferred Qualifications: 
PHR or SHRM-CP 
Major Duties and Responsibilities:
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepares, reviews and processes, all requests for vacancy posting and ensures all administrative requirements, required advertisements and notifications are completed.&nbsp;&nbsp;
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Train, advise and assists hiring managers by guiding them through the posting, requisition and hiring processes, including providing information about applicable statutes, policies or rules.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Based on training needs assessment develop a training program for HR related subjects, general professional development, and identified technical or soft skills to be offered to faculty and staff.&nbsp; Obtain, organize, or develop training procedure manuals, guides, or course materials, such as handouts or visual materials. Present or facilitate employee training utilizing a variety of instructional techniques or formats, such as role playing, simulations, team exercises, group discussions, videos, or lectures. Assess the effectiveness of training and make recommendations for program improvement.&nbsp;
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Assists HR Generalist with new employee onboarding including onboarding asset development, presentations, checkpoints, and follow up. Assists in assimilating new employees into the institutional culture, vision and community college environment.&nbsp;
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinates employment background check process.&nbsp; Initiates, tracks and reviews backgrounds to ensure compliance with applicable statutes, policies and procedures.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Prepares, analyzes, processes, and corrects human resources transactions and documents for employee appointments, promotions, demotions, reclassifications, separations, terminations, transfers, retirement, and information changes
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Advises internal and external applicants on the hiring process and responds to inquiries related to requisitions, status and the hiring process.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensures that required records are compiled and stored in a manner consistent with applicable statutes, policies and procedures. This includes, but is not limited to, maintaining requisition files and initial creation of the personnel file from the hiring documentation.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Compile, prepare, process and submit all required reports including recurring reports and special requests.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Other duties as assigned

Knowledge, Skills and Abilities:
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge and understanding of general human resources practices
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of training and development techniques
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge of computerized information systems used in human resources applications.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Skill in analyzing and evaluating various HR related issues.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to develop professional documents and make individual or group presentations to diverse audiences
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Research, analytical, and critical thinking skills.
•&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong computer skills, to include database management, word processing, creating spreadsheets, e-mail, and the internet.
To ensure consideration, interested applicants must submit an application and resume online with application submission.
Human Resources Office, Dept. 200
Motlow State Community College
Telephone (931) 393-1545, TDD (931 393-1621)
E-mail; <a href="mailto:jobs@mscc.edu" target="_blank">jobs@mscc.edu</a> &nbsp;&nbsp;&nbsp;
Website: <a href="http://www.mscc.edu" target="_blank">www.mscc.edu</a>
Motlow College is an EEO/AA/Title VI/Title IX/Sections 504/ADA Employer
Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.


      Human Resources Analyst 2 – Staffing and Development
    

Title:&nbsp;Administrative Assistant IV
Pay Rate:&nbsp;$33,060 - $40,310.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Number of Positions:&nbsp;1
Position #:&nbsp;600330
Classification: 2m (hybrid mobile)
Division: Academic Affairs
Department: Academic Services
Type of Appointment:&nbsp;Full-Time
FLSA Status:&nbsp;Non-Exempt
Required Documents Needed to Upload at Time of Application:
·&nbsp;&nbsp;&nbsp;&nbsp;Resume
·&nbsp; &nbsp;&nbsp;Unofficial Transcripts
·&nbsp;&nbsp;&nbsp;&nbsp;Three Professional References (See below)
Reference check requirements:
​ Non-supervisory roles: three (3) current or former supervisors
·&nbsp; &nbsp;&nbsp;Personal references (friends, clergy, customers, relatives) are not considered acceptable references
Job Summary: The overall purpose of this job is to maintain operation of the Curriculum office, including maintaining master syllabi database, assist with College catalog revisions, and end-of-year report, and other curriculum reports. Additionally, this position will work closely with the executive assistant to the Vice President, Academic Affairs on projects.
Essential Functions:
40% Provide general office support for the Curriculum office:
<ul>
<li>Provide assistance to the Curriculum Director</li>
<li>Analyze information and evaluate results to choose the best solution to clerical and work-flow problems.</li>
<li>Maintain knowledge of administrative and clerical procedures and systems.</li>
<li>Coordinate with the director of Curriculum regarding curriculum workflow processes and data entry, including use of catalog, curriculum changes, and master syllabus software packages.&nbsp;&nbsp;</li>
<li>Coordinate with the Director of Curriculum with end-of-year processes, including:
<ul>
<li>Create end of year report</li>
<li>Create curriculum change report</li>
<li>Closing annual catalog workflow forms</li>
<li>Opening new annual catalog workflow forms</li>
<li>Closing annual master syllabi database</li>
<li>Opening new annual master syllabi database</li>
</ul>
</li>
<li>Attend Curriculum Development Committee (CDC) meetings and take minutes; submit CDC minutes to Compliance Assist in a timely manner.</li>
<li>Review TNCIS course recommendations for spring/summer programs.</li>
<li>Provide room scheduling using 25Live.</li>
<li>Assist with the supervision of student employees.</li>
</ul>
20% Coordinate the master syllabi on the website and maintain historical records for internal and external customer (web curation).
<ul>
<li>Post updated textbook information to the master syllabi database twice a year (February &amp; October) as required by Higher Education Opportunity Act.</li>
<li>Work with the CDC to communicate the process of revising master syllabi with deans and faculty program coordinators.</li>
<li>Communicate and collaborate with others to resolve content and formatting issues.</li>
<li>Annual review of data in the Master Syllabus Database at the start of each new catalog year to assure accuracy.</li>
<li>Update Master Syllabus Database with PSCC current official policy wording.</li>
<li>Run reports as needed.</li>
</ul>
20% Assist with the revision of college catalog and College policies to ensure accuracy and consistency.
<ul>
<li>Assist with proofreading, editing, and consistency of catalog.</li>
<li>Review and recommend revisions to college policies as requested.</li>
<li>Provide assistance to ensure approved policy changes are included in revised catalog and other College resources.</li>
</ul>
15% Provide support for executive assistant, VP Academic Affairs on activities such as promotion and tenure:
<ul>
<li>Review new faculty personnel records annually for information relating to eligibility for promotion and tenure and complete faculty qualifications form for the Vice President of Academic Affairs.</li>
<li>Prepare promotion and tenure report annually for Vice President of Academic Affairs to submit to the Tennessee Board of Regents (TBR).</li>
<li>Update and revise faculty promotion and tenure charts annually based upon change in status or education.</li>
<li>Prepare correspondence related to promotion and tenure.</li>
</ul>
5% Other duties
Participate in routine activities and special initiatives for the Academic Services department and the office of the Vice President of Academic Affairs. Coordinate projects with several administrators. Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Key Result Areas: 
<ol>
<li>Consistent, accurate information relevant to the Curriculum office is available to advisors, students, and community members.</li>
<li>Efficient, accurate information is disseminated to department members using standard word processing packages, Web page access and design, College catalog software, 25Live, and PelliBiz.</li>
<li>Faculty are able to quickly and effectively update master syllabi.</li>
<li>Catalog and Master Syllabus documentation is prepared in a timely manner.</li>
<li>Accurate and timely promotion and tenure tracking.</li>
<li>Accurate and timely communication to faculty regarding promotion and tenure.</li>
</ol>
Job Requirements: Associate’s degree and three years higher education experience in support or administrative work or a high school diploma and five years’ experience in support or administrative work.&nbsp; Experience in Microsoft Office Suite.
Part-time work experience is calculated at 50% of full-time experience.
Skills &amp; Abilities:
<ul>
<li>Ability to manage multiple tasks, prioritize responsibilities, and maintain an orderly workflow</li>
<li>Excellent verbal and written communication skills to effectively correspond with staff, faculty, and external stakeholders</li>
<li>Keen eye for detail, ability to draft clear and concise emails, reports, and meeting minutes, and ability to review and edit materials for completeness, grammar, and formatting</li>
<li>Strong interpersonal skills to interact professionally with a diverse group of professionals and to work collaboratively with colleagues, handle conflicts diplomatically, and provide excellent customer service</li>
<li>Able to engage in the College’s mission and values</li>
</ul>
Complexity &amp; Creativity: Creative thinking is necessary to provide time management with multiple deadlines regarding syllabi and curriculum related issues. Problem-solving and decision-making by analyzing information and evaluating results to choose the best solution. Analytical and creative thinking is also required in demonstrating interpersonal skills of tact, patience and courtesy, including telephone techniques and etiquette, while interacting with students, parents and faculty regarding college policies, rules and regulations. Collaboration with others to resolve issues.
Magnitude of Impact: The breadth of impact depends on the issue being addressed which could affect faculty, students and other staff.&nbsp; The time-frame for resolving issues with students and staff could be immediate or within a few days. The time-frame for resolving issues with faculty could be within a few days or a little longer depending on the issues. Level of intervention is director of Curriculum, assistant vice-president(s) of Academic Affairs, and Vice President for Academic Affairs; if there are errors to the faculty promotion and tenure report.
Responsibility for Accuracy: A typical error could be made in the Master Syllabi Database, curriculum workflow software, or catalog. These errors may be caught by the director of Curriculum.&nbsp; Verification of work is with the director of Curriculum as appropriate.
Missing a curriculum error in catalog or master syllabi database could result in wrong information published, delaying graduation or requirement a substitution for graduation.
The effects if curriculum errors are not detected would include: Incorrect syllabi are posted on Master Syllabi website, resulting in students acting on incorrect information regarding prerequisites, required textbooks, etc.&nbsp; The effects if promotion and tenure errors are not detected would include inaccurate information reported. If customer service is inappropriate, it may result in disgruntled students, parents, and/or employees.
Budgetary: Incumbent does not manage budgets or have signing authority but acquires, distributes and stores office supplies for the Director of Curriculum.
Judgement &amp; Decisions: Curriculum related issues are dependent on the time-frame and may require referral to the director of Curriculum and/or AVPs for Academic Affairs. Promotion and tenure related issues will require referral to the Vice President of Academic Affairs&nbsp;
Nature of Contacts: 
<ol>
<li>vice president for academic affairs, assistant vice presidents, directors, coordinators, faculty members, department deans, faculty (full-time)</li>
<li>personnel from other colleges and universities</li>
<li>part-time clerical workers reporting to the department</li>
</ol>
Full-time Employment Benefits:
​• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if​​enrolled in health plan
​• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
​• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
​• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp
​


      Administrative Assistant IV
    

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Administrative Assistant 3 - Mathematics
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;Southwest Tennessee Community College
Department: Mathematics
Campus Location: STCC - Multiple Campus Locations
Job Summary
This is a full-time permanent, fiscal year clerical, support staff position. The Administrative Assistant 3 acts as personal assistant; provides clerical and operational support. May oversee, coordinate flow, or check work of student workers, temporary employees and answers telephone giving information to callers and routing other calls to appropriate person. 
Job Duties
<ul>
<li>Greets visitors, ascertains nature of business, and assists visitor, or conducts visitors to appropriate person.</li>
<li>Interacts daily with faculty, staff, and students.</li>
<li>Checks work of student workers, temporary employees, and/or lower-level clerical employees.</li>
<li>Maintains and orders office supplies and other materials as needed.</li>
<li>Monitors and/or responds to routine emails.</li>
<li>Types correspondence, purchase orders, forms, reports, and other documents.</li>
<li>Reads and determines disposition of incoming correspondence, reports, and other information.</li>
<li>Assembles and assists in assembling information for various reports and projects.</li>
<li>Receives and screens telephone calls, take messages, and routes to appropriate staff member(s).</li>
<li>Communicates with internal and external agencies on issues pertaining to the Department.</li>
<li>Manages multiple calendars and schedules; makes travel arrangements for conferences and appointments; maintains general filing system; orders office supplies.</li>
<li>Research policies, procedures and guidelines for Department Head.</li>
<li>Picks up mail daily from the College's Mailroom; opens and disseminates mail.</li>
<li>Attends staff meetings; prepares meeting agenda and minutes.</li>
<li>May perform other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>High School graduate or equivalent. 
</li>
<li>Two years of clerical or secretarial experience. Valid Driver License.</li>
</ul>
Preferred Qualifications
<ul>
<li>Associate's Degree 
</li>
<li>Clerical or secretarial experience in higher education 
</li>
<li>Professional Administrative Certification of Excellence (PACE) certified, by the American Society of Administrative Professional (ASAP)</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Knowledge of modern office practices, procedures, and equipment. 
</li>
<li>Knowledge of administrative procedures and filing systems. 
</li>
<li>Ability to use business English effectively. 
</li>
<li>Ability to interact and work with co-workers, faculty, staff, students, and the general public. 
</li>
<li>Ability to type accurately from plain copy and from rough draft. 
</li>
<li>Ability to calculate arithmetic accurately. 
</li>
<li>Ability to establish and maintain effective working relationships. 
</li>
<li>Ability to express ideas clearly and concisely. 
</li>
<li>Office Management ability. 
</li>
<li>Basic Computer skills Excellent oral and written communication skills.</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      Administrative Assistant 3 - Mathematics
    

Job Purpose: 

The administrative secretary provides general secretarial and administrative support for the Vice President and the Advancement department.

Essential Functions:
<ol>
<li>Work closely with the Vice President for Advancement in supporting responsibilities and provide general secretarial and administrative support for the department.</li>
<li>Maintain calendar, office files, records and supplies inventory for the department.</li>
<li>Coordinate the development and word processing of department files, policies and procedures.</li>
<li>Assist with the development and communication of department activities.</li>
<li>Collect information and documents relevant to department functions.</li>
<li>Assist in maintaining donor database and gift records. Run queries for information and reports.</li>
<li>Process Accounts Receivable (donation/gift), and daily deposits. Invoice pledged.</li>
<li>Process Accounts Payables and processing of Foundation checks.</li>
<li>Prepare reports for reconciliation of funds with Business Services.</li>
<li>Use college software to check fund balances and other related information.</li>
<li>Maintain correspondence from Advancement and Foundation including notification of Board members of meetings, agenda, minutes and preparing folders for all meetings.</li>
<li>Maintain Foundation scholarship/fund folders with agreements, letters, publicity, reports, and policies/procedures both electronic and physical files.</li>
<li>Interact with Foundation Trustees by assisting VP during preparation of Board meetings, emailing, and texting, taking attendance and minutes of meetings or working on the directory of trustees and ambassadors, etc.</li>
<li>Assist other departments in coding purchases with Foundation funds through SciQuest.</li>
<li>Support the planning and execution of Advancement and Foundation activities by assisting with meetings, projects, and events. Coordinate with and assist other staff and development officers by ordering of supplies, registering for events, preparing reimbursements for travel, etc. As needed, submit facility department and communications department requests for Advancement and Foundation activities, arrange catering, etc.</li>
<li>Assist with ticket sales for Performance Series.</li>
<li>Participate in Advancement and Foundation events during and outside of normal work schedule.</li>
</ol>
Supplemental Functions:

<ol>
<li>Perform other duties as assigned.</li>
</ol>
Job Specifications:

&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Education, Training and Experience Required:
High School Degree and five years administrative secretarial experience
or
Associate degree in office administration or other related field and three years administrative secretary experience or related experience.
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge, Skills, Abilities, and Work Characteristics:

<ol>
<li>Ability to communicate effectively in written and spoken English.</li>
<li>Ability to relate to diverse faculty, staff, students and the public.</li>
<li>Demonstrated computer skills in Microsoft Office package, email, internet research, ability to use ticketing software and other computer software for support of development functions.</li>
<li>Excellent organizational and office management skills including ability to prioritize tasks, while maintaining accuracy.</li>
<li>Self-motivated and able to move forward with responsibilities while using appropriate discernment of when to seek input and collaboration.</li>
<li>Good interpersonal skills including tact, diplomacy and confidentiality.</li>
<li>Knowledge of college programs, policies, and procedures.</li>
</ol>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Working Conditions:

<ol>
<li>Normal sitting, walking, standing (for filing), lifting, reaching, bending for office environment.</li>
<li>Occasional physical exertion when assisting with events.</li>
<li>Near continuous use of computer.</li>
</ol>

Titles Supervised:&nbsp; 

Student workers
Hiring Salary Range:&nbsp;$35,200- $42,230
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses.&nbsp; Columbia State is a member of the Tennessee Board of Regents.&nbsp; Columbia State is known for excellence both inside and outside the classroom.
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2501


      Administrative Secretary- Office of Advancement
    

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 7 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Senior Administrative Assistant
Employee Classification:&nbsp;Other Professionals
Institution:&nbsp;Southwest Tennessee Community College
Department: Business and Finance
Campus Location: STCC - Union Avenue Campus
Job Summary
This is a full-time, support position reporting to the Chief Financial Officer which provides administrative support for effective, efficient and successful divisional operation. This position supports the Chief Financial Officer and all leadership in the Finance division.
Job Duties
<ul>
<li>Responds to varied requests for information. May gather information for grants, or other document preparation, investigates student complaints or researches data to support students, faculty and staff.</li>
<li>Serves as the Finance Office public and departmental point of contact, handling communications and inquiries to completion.</li>
<li>Manages CFO schedule and all Finance meeting planning and logistics.</li>
<li>Maintains minutes of staff meetings and Planning and Budget Council.</li>
<li>Provides outstanding customer service and effective communications and follow-up to faculty, staff, students and general public.</li>
<li>Opens, logs, sorts, and tracks disbursement of all mail, including maintenance of a check log.</li>
<li>Handles multiple projects simultaneously.</li>
<li>Furnishes and obtains information from other administrators around the College to facilitate work within the division/department.</li>
<li>Monitors the Finance budgets using the Banner system and Excel.</li>
<li>Maintains divisional websites.</li>
<li>Maintains current contact distribution and contact lists.</li>
<li>Tracks information requests and deadlines for the CFO and Finance area.</li>
<li>Record retention point of contact for Finance division.</li>
<li>Efficiently manages records and files.</li>
<li>Assists in significant projects in the Finance area, conducting research as needed.</li>
<li>Prepares PowerPoint presentations and meeting materials.</li>
<li>May assist in the evaluation of the performance of student workers and provide feedback on vendors</li>
<li>Order supplies as needed for the CFO and other Finance areas.</li>
<li>Initiates electronic form submissions for invoice payment, purchase requisitions, HR actions, etc.</li>
<li>Prepares mass communications to students regarding stale-dated checks and other communications</li>
<li>Maintains the organization chart for Finance.</li>
<li>Handles travel arrangements and reimbursements.</li>
<li>Handles special arrangements for meetings, events, and workshops.</li>
<li>May perform other duties as assigned.</li>
</ul>
Minimum Qualifications
<ul>
<li>High School Diploma (Associate or Bachelor degree preferred). 
</li>
<li>Associate’s Degree or equivalent experience. 
</li>
<li>Minimum of six (6) or more years’ experience in an office setting (experience in higher education office preferred). 
</li>
<li>Working knowledge of Microsoft Word, PowerPoint, Visio and Excel Software. 
</li>
<li>Excellent human relations skills. 
</li>
<li>Excellent time management and organizational skills. 
</li>
<li>Excellent written and oral communication skills. 
</li>
<li>A background check will be required for the successful candidate. 
</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.


      Senior Administrative Assistant - Business and Finance
    

Job Purpose:&nbsp;&nbsp; Provides support to the Executive Director of Communications in maintaining the college’s overall awareness and media presence, communicating with campus communities and promoting the college via various media channels. Focuses on highlighting the College’s achievements, and functions as department liaison to serve College’s internal and external audiences. Provides written and digital content that highlights the College’s achievements. Provides support in maintaining and updating the college’s websites, including <a href="http://www.ColumbiaState.edu" target="_blank">www.ColumbiaState.edu</a>, myChargerNet and other interactive publications.

Essential Functions:
<ol>
<li>Serves as college brand journalist – identifying, researching, writing and producing media relations materials to highlight the college, academic programs and student and alumni success, including news releases and feature stories for media outlets, as well as press kits.</li>
<li>Develops relationships with media outlets and serves as media contact.</li>
<li>Coordinates and maintains media lists to provide outreach to local, state, regional and national media partners.</li>
<li>Develops and maintains effective, cooperative relationships with college departments to help plan, promote and execute media outreach.</li>
<li>Performs photography for special events, news stories, website and creative pieces.</li>
<li>Produces videos to highlight college, academic programs, and student and alumni success.</li>
<li>Serves as web and print publication copywriter.</li>
<li>Coordinates media relations files including updating and filing press materials, key bios, photos, newspaper clipping reports and expert list.</li>
<li>Updates and maintains press log of news releases, photo releases and story pitches.</li>
</ol>
<ol>
<li>Coordinates the design and production of electronic newsletters, including the President’s office e-newsletters.</li>
</ol>
<ol>
<li>Provides support to the President’s Office for presentation design and delivery.</li>
<li>Provides support in maintaining and updating the College’s websites, including <a href="http://www.ColumbiaState.edu" target="_blank">www.ColumbiaState.edu</a>, myChargerNet and other interactive publications.</li>
</ol>
<ol>
<li>Participates actively in project and process meetings as necessary for the accurate and timely completion of projects, and provides feedback on an on-going basis.</li>
</ol>
Supplemental Functions:
<ol>
<li>Serves as member of Communications team.</li>
<li>Assists with office projects as needed.</li>
<li>Serves on college committees as assigned.</li>
<li>Participates in other college activities as assigned.</li>
<li>Performs other duties as assigned.</li>
</ol>
<h2>Job Specifications:</h2>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Education, Training and Experience Required:
<ol>
<li>Bachelor’s Degree in mass communications, journalism, public relations, advertising or related field and a minimum of two years work experience.</li>
<li>Knowledge of Associated Press Style writing.</li>
<li>Experience with photography.</li>
</ol>
Experience Preferred:
<ol>
<li>Training in branding and advertising.</li>
<li>Experience producing video content.</li>
<li>Experience working with web content management systems.</li>
<li>Experience using the Adobe Creative Suite.</li>
</ol>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge, Skills, Abilities and Work Characteristics:
<ol>
<li>Excellent verbal and written communications skills.</li>
<li>Knowledge of public relations practices and principles.&nbsp;</li>
<li>Working knowledge of journalism, sourcing, editing and writing for print and electronic media.</li>
<li>Ability to effectively build strong relationships with diverse peoples and constituencies which includes faculty, staff, general public and news media.</li>
<li>Experience managing multiple projects, adapting to changing schedules and meeting deadlines.</li>
<li>High level of decision-making ability and sound judgment.</li>
<li>Must be self-motivated and eager to work in a team environment.</li>
<li>Rigorous attention to detail and overall commitment to quality a must.</li>
<li>Experience with photography.</li>
<li>Knowledge of both Mac and Windows operating systems.</li>
<li>Skilled in the use of Microsoft Office.</li>
<li>Proficient in Adobe Creative Suite.</li>
</ol>
Working Conditions:
<ol>
<li>Heavy use of personal computer.</li>
<li>Normal use of telephone and office equipment.</li>
<li>Heavy use of in-house printers.</li>
<li>Occasional travel to attend meetings, workshops, professional development training or other business-related functions.</li>
<li>Normal sitting, standing and movement within an office and campus environment.</li>
<li>Work outside of normal business hours as required.</li>
</ol>
Hiring Salary Range:&nbsp;&nbsp;$39,590- $49,480
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses.&nbsp; Columbia State is a member of the Tennessee Board of Regents.&nbsp; Columbia State is known for excellence both inside and outside the classroom.
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependent</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2551

42 Administrative Staff Jobs in Tennessee