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Summary:<ul><li>The HR Operations Coordinator, reporting to the Manager of HR Operations, is integral to maintaining the accuracy and efficiency of HR processes throughout the associate lifecycle.</li><li>This role ensures data integrity within the Oracle HCM system and provides support for key functions, including onboarding, leave of absence management, status changes, terminations, and more.</li><li>Acting as a liaison between associates, management, and other stakeholders, the Coordinator facilitates seamless operational workflows while ensuring compliance with organizational policies.</li><li>Additionally, this role addresses escalations, drives process improvements, and upholds the highest standards of confidentiality and professionalism.</li></ul>Responsibilities:<ul><li>Manage and maintain associate data, ensuring accuracy, compliance with policies, and seamless processing across HR systems.</li><li>Deliver exceptional customer service by addressing HR-related inquiries from associates, managers, and stakeholders with professionalism and efficiency.</li><li>Collaborate with the Talent Acquisition and Learning &amp; Development teams to facilitate a smooth onboarding experience for new hires.</li><li>Ensure all new hires complete required onboarding tasks, with a focus on I-9 verification and compliance documentation.</li><li>Work closely with HR team members to streamline workflows, identify opportunities for automation, and enhance operational efficiency.</li><li>Provide training and guidance to HR team members on HR systems, processes, and best practices.</li><li>Assist in administering leave of absence processes, managing communications, and ensuring compliance with company policies and regulatory requirements.</li><li>Support benefits administration tasks, including processing Workers’ Compensation claims, managing Employment Development Department (EDD) paperwork, and maintaining accurate records.</li><li>Gather and analyze data for audits related to Payroll, Legal, and compliance requirements.</li><li>Uphold strict confidentiality standards in handling associate and organizational data.</li><li>Partner with internal teams to troubleshoot and resolve issues related to Oracle HCM and other HR systems.</li><li>Participate in testing and implementing system updates and new features within Oracle HCM to improve functionality and user experience.</li></ul>Required Qualifications:<ul><li>Bachelor’s degree in Human Resources, Business Administration, or related field required.</li><li>2+ years of Human Resources or related experience required, with a demonstrated ability to handle complex data management tasks.</li><li>Excellent customer service orientation with the ability to handle sensitive situations tactfully.</li><li>Strong attention to detail and ability to manage multiple priorities effectively.</li><li>Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).</li><li>Ability to work independently and collaboratively within a team environment.</li><li>This is an onsite position where you will work in our administrative office in Irvine daily.</li></ul>Preferred Qualifications:<ul><li>Good understanding of HRIS systems, particularly Oracle HCM, preferred.</li><li>Certification in HR-related programs (e.g., SHRM-CP, PHR) preferred.</li></ul>Compensation:<ul><li>$23.59 - $31.84/hour</li><li>Great benefits package</li></ul>#LI-CM1#HEJDo you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

HR Operations Coordinator

Search for Vice President for Student AffairsCalifornia Polytechnic State UniversitySan Luis Obispo, CaliforniaCalifornia Polytechnic State University (Cal Poly), a distinguished public undergraduate and master’s level institution located in San Luis Obispo, California, seeks an innovative and collaborative leader to serve as its next Vice President for Student Affairs (VPSA).Reporting to President Jeffrey D. Armstrong, the VPSA will join an institution with ambitious and exciting growth opportunities and will play a pivotal role in advancing Cal Poly’s commitment to inclusive excellence, innovation, and student success. This is a unique opportunity to shape the student experience at the nation's premier comprehensive polytechnic university. The VPSA will work with an outstanding student body and highly dedicated faculty and staff to develop and inspire whole-system thinkers through teaching, scholarship, and the co-curricular experience of "Learn by Doing" to become future leaders and innovators in the State of California and the world.Founded in 1901 as one of 23 universities in the California State University (CSU) system, Cal Poly has consistently been named the best public masters-level university in the West by both U.S. News &amp; World Report and Forbes Top Colleges, and Money magazine gave Cal Poly a 5-star ranking, an honor that places Cal Poly among the top 34 universities in the nation. The university is located in San Luis Obispo, a coastal city halfway between Los Angeles and San Francisco and 15 minutes from the Pacific Ocean.The new VPSA will join Cal Poly at a transformative moment with ambitious growth plans on the horizon, including the conversion to semesters in the fall 2026, the transition to year-round operations in 2027-28, planned enrollment growth to 25,000 students by 2035, the addition of approximately 4,000 student beds of university housing by 2030, and the historic integration with Cal Maritime. This presents an extraordinary opportunity for strategic leadership to help shape the future of student affairs and enhance the university’s impact. Working closely with President Armstrong and a committed senior leadership team, the VPSA will lead efforts to reimagine how student services are delivered and elevate the student experience beyond traditional approaches.The ideal candidate will be a forward-thinking leader with a deep understanding of contemporary best practices in student affairs, demonstrated success in managing complex organizational change, and a proven track record of building high-performing teams and fostering collaboration. They will bring exceptional business acumen, resource optimization expertise, and an unwavering commitment to diversity, equity, and inclusion.The next VPSA will be expected to address the following opportunities and challenges:• Provide visionary leadership to elevate the Student Affairs Division into a new era of excellence• Inspire and empower a talented team while fostering growth and resilience during change• Promote and drive cross-divisional collaboration to deliver seamless, student-centered support• Champion student advocacy while cultivating an inclusive, equitable campus environment• Strengthen community partnerships and secure resources to expand the Division’s impactThe anticipated salary range for this position is $300,000 - $325,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees.Cal Poly has retained Isaacson, Miller, a national executive search firm, to assist in this search. Screening of complete applications will begin immediately and continue until the completion of the search process. For more details, including the full position profile and to submit inquiries, nominations, and referrals, please see the Isaacson, Miller website for the search: <a href="https://apptrkr.com/5994485" target="_blank">https://apptrkr.com/5994485</a>. All applications (including CV and cover letter) should be submitted through the Cal Poly portal for the search at <a href="https://jobs.calpoly.edu/en-us/job/545797/vice-president-of-student-affairs" target="_blank">https://jobs.calpoly.edu/en-us/job/545797/vice-president-of-student-affairs</a>.David Bellshaw, Phuong Ta, Christina ErricoIsaacson, Miller | <a href="http://imsearch.com/" target="_blank">imsearch.com</a>

Search for Vice President for Student Affairs

undefinedDo you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at West Coast University.At West Coast University, we have the privilege of educating students seeking careers in healthcare and guide them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Coordinator, Clinic Patient Dental Hygiene - Clinic Receptionist

At West Coast University, we share a passion for students and transforming healthcare education! As a faculty member for a certified Great Place to Work, you will join a collaborative, student-centric culture valuing academic integrity, mutual respect, student learning, service, responsiveness, innovation, diversity, and stewardship.&nbsp; As a part of this team, you will guide students to do more than change their own lives – you will help change the lives of every patient they care for throughout their career.You will make an impact by:&nbsp;<ul><li>Answering all incoming calls, directing calls to appropriate individual or department, taking messages and/or handling caller’s inquiries whenever possible.</li><li>Opening building and retrieving general voicemail messages received during non-business hours and direct to appropriate person for follow-up.</li><li>Greeting incoming visitors, determining the nature of their business, and contacting individuals or departments to notify them of their presence.</li><li>Picking-up, date-stamping, sorting, and delivering in-coming and out-going mail and all general correspondence as needed.</li><li>Assisting in planning and preparation of meetings and conference room scheduling.</li><li>Performing general data entry function as required.</li><li>Maintaining the general filing system and filing all correspondence.</li><li>Monitoring and maintaining an adequate inventory of office supplies.</li></ul>Your Experience Includes:<ul><li>Minimum six months of experience performing receptionist or general clerical duties, communicating with the public by telephone and in person; or an equivalent combination of training and experience.</li><li>Experience with operation of a multi-line telephone system preferred and handling a high volume of telephone calls with courtesy, speed and accuracy.</li><li>Experience with computer and other standard office equipment.</li><li>Knowledge of basic office procedures.</li><li>Experienced with MS Office.</li></ul>Education:<ul><li>High school graduate required.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at American Career College. For more than 40 years American Career College has had the privilege of educating students seeking careers in healthcare—guiding them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.American Career College is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

American Career College

First Impression Coordinator

Coordinator, Experiential Education SOP

Job SummaryUnder the direction of the Director, Career Services and with an indirect reporting relationship to the Program Director, is responsible for coordinating, facilitating, and supervising the externship training. This includes student transition from class work to externship to graduate in preparation for placements. Locates, maintains, and acquires new externship sites and contracts; schedules and supervises students' externship assignments; advises students and provides classroom instruction in accordance with the program's objectives. Assists students in gaining meaningful employment in jobs applicable to their field of study. Guides students with the job search process, including teaching workshops and critiquing resumes. Provides excellent customer service to current and graduating students in accordance with the mission and purpose of the college. Coordinates and assists graduates with job interviews and obtaining entry level healthcare career opportunities.Essential Functions and Responsibilities<ul><li>Establishes, acquires, and maintains contracts with extern sites using the approved college agreement; maintains accurate extern site information database, including contact information and specific contractual agreement termination and expiration dates, and initiates renewal process timely.</li><li>Collects and maintains appropriate documentation related to externship education, such as health forms, CPR certification, student evaluations, and site evaluations.</li><li>Assists the Director, Career Services to maintain program accreditation, especially as related to meeting standards for externship education.</li><li>Attends Advisory and Faculty meetings to network and derive solutions to mutual concerns.</li><li>Maintains on-going contact with local employers to obtain information on externship opportunities. Researches and develops new externship sites with new employers. Develops and enhances working relationships, facilitates student employment opportunities, and ensures positive long-term relationships with employers.</li></ul>Required Experience and Skills<ul><li>License &amp; Certification: ACC Externship Coordinator, Pharmacy Technician:</li><ul><li>California licensure or registration to practice as a pharmacist or pharmacy technician is required.</li><li>Must hold an active membership in a national pharmacy organization and the corresponding state affiliate.</li></ul></ul><ul><li>Two (2) to three (3) years of experience working with or in extern sites, placing students, and coordinating related documents is preferred.</li></ul>Do you want a career that allows you to make a difference in other people’s lives? Discover what it means to truly believe in the work that you do at American Career College. For more than 40 years American Career College has had the privilege of educating students seeking careers in healthcare—guiding them through their transformational journey from student to caregiver. Our associates are united behind that purpose and share a deep commitment to our values of teamwork, collegiality, transparency, and a student-centric approach to all we do. This focus creates an aligned, nimble, and consensus-driven culture that is solution-oriented and supports our associates’ professional growth.American Career College is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.

Medical Billing Externship Coordinator, Career Services

Job Description:ABOUT THE CHICAGO SCHOOLThe Chicago School educates the next generation of change-makers in innovative theory and culturally competent practice to strengthen the integrated health of individuals, organizations, and communities. We enroll over 6,000 students across 40+ academic programs culminating in a bachelor's, master's, or doctoral degree or a professional certificate, and our unique approach to impact-focused education has made us a leading nonprofit university for more than 40 years.As an employee at The Chicago School, you can become a member of a university community committed to true inclusion and equity. At The Chicago School, we celebrate individuals of all backgrounds and identities for who they are and what they can contribute. We take pride in hiring and retaining the most dynamic, talented, and passionate professionals who will help us continue to innovate for decades to come.POSITION SUMMARYThe Chicago School is seeking a Full Time Campus Operations Coordinator to assist with evening and weekend coverage. The Campus Operations Coordinator plays an essential role in supporting day-to-day operations and events on the Anaheim, CA campus. Reporting to the Campus Operations Manager, the Coordinator performs and coordinates tasks and activities to facilitate the optimal functioning of facilities, systems, and processes for faculty, staff, and students. PRINCIPAL DUTIESOperational Support<ul><li>Provide general administrative assistance to campus operations leadership.</li><li>Support the management of the campus operations inbox and respond to student, faculty, and staff requests related to campus operations.</li><li>Assist with daily opening and closing procedures for the campus.</li><li>Assist with scheduling and information management related to facilities usage and events.</li><li>Support the mailroom operations and delivery/acceptance of packages and mail.</li><li>Support the reception desk as needed.</li><li>Create and update ID cards for faculty, staff, and students.</li><li>Assist campus visitors and vendors.</li><li>Ensure exceptional customer service when interacting with campus community members.</li></ul>Facilities Management<ul><li>Support office moves, furniture reconfigurations, and classroom setups.</li><li>Provide support for on-campus events, including room reservations, setup, and takedown.</li><li>Maintain supply rooms and inventory levels of office supplies, kitchen items, and other essential campus materials.</li><li>Perform minor maintenance tasks and routine inspections to identify facility repair needs.</li></ul>Emergency Preparedness<ul><li>Be trained on emergency operations policies and procedures and be able to execute response plans on behalf of campus operations leadership if needed.</li></ul>BASIC QUALIFICATIONS<ul><li>High school diploma or GED.</li><li>1+ years of administrative experience in an office environment.</li><li>Proficiency with Microsoft Office suite and database management software.</li><li>Valid U.S. Driver’s License.</li><li>Availability to work evening and weekend hours.</li><li>Ability to lift, push, and pull approximately 50 pounds.</li></ul>PREFERRED QUALIFICATIONS<ul><li>Associate's or Bachelor's degree.</li><li>Experience in facility coordination or event planning.</li><li>Strong organizational and time management abilities.</li><li>Excellent written and verbal communication skills.</li><li>Ability to multi-task and manage competing priorities.</li></ul>COMPENSATION AND BENEFITSThis opportunity is budgeted at $16.00 - $25.64 per hour base compensation. Additional factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, and tuition reimbursement, click the link below.DISCLAIMERThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Compensation &amp; BenefitsThis opportunity is budgeted at $16.00 - $25.64 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

7 Student Affairs and Services Jobs in California