Administrative Faculty - Fieldwork Coordinator

Administrative Faculty - Fieldwork Coordinator

locationPasadena, CA, USA
PublishedPublished: 6/16/2024
Full Time

Job Description:


The School of Human Development & Education (SHDE) Administrative Faculty Fieldwork Coordinator is a full-time administrative faculty member serving to coordinate the fieldwork portion of the intern, student teaching and residency programs. The Administrative Faculty Fieldwork Coordinator is responsible for the development, coordination and monitoring of student fieldwork and clinical practice experiences in collaboration with the Credential Analyst and SHDE Faculty, fieldwork supervisors, and in compliance with the standards of CCTC accreditation. The Fieldwork Coordinator will have a reduced teaching course load per academic year.

The Administrative Faculty Fieldwork Coordinator will work directly within SHDE, working collaboratively with the Credential Analyst and reporting to the Dean of SHDE.

SUPERVISION RECEIVED (The degree of supervision exercised over this position):

The incumbent establishes methods and procedures for attaining specific goals and objectives and receives guidance in terms of broad goals. Only the final results of work are typically reviewed.


Minimal or no supervisory responsibilities.


Recruitment and Training

  • Recruit, train, and assign fieldwork supervisors in collaboration with the Credential Analyst.
  • Coordinate and facilitate mentor teacher and student teaching orientations.

Partnership Development and Support

  • Strengthen and support partnerships with key school districts and other school locations (e.g., NPS sites) in California where teacher education candidates serve during their practicum, student teaching, intern, or residency experiences.
  • Build deep partnerships with key school districts to discuss their human capital and instructional needs by meeting with key school personnel regularly.
  • Identify and assess existing programs and services for SHDE, including school-based opportunities and partnerships across the college and with community agencies.
  • Research partnership development opportunities for SHDE and advise the Dean’s Office on strategic priorities for candidate enrollment and placement.
  • Create, coordinate, and implement partner recognition activities.

Representation and Collaboration

  • Serve as an ambassador for SHDE credential programs at recruitment events, New Student Orientation, and Open House events.
  • Represent the SHDE in various settings, including internal collaboration with college offices and external partners such as districts, community-based agencies, and state and professional associations.

Program Management and Coordination

  • Manage the creation and submission of Professional Studies and Continuing Education Units.
  • Coordinate the Intern program at SHDE.
  • Collaborate with core and administrative faculty to strengthen the preparation of student teachers, interns, and residents.


  • Directed Teaching courses.

Communication Strategy

  • Work with the Dean and identified departments to develop a multi-faceted integrative communication strategy incorporating web-based technology and social media to provide alumni, current candidates, and K-12 partners with ongoing updates about college and community-based professional development, job search, and collaborative opportunities.

Additional Responsibilities

  • Perform other duties as assigned.

Is regular attendance an essential function?  ☒ Yes          ☐ No



  • Comprehensive understanding of California Credential Requirements, Teacher Performance Expectations, and State-adopted Academic Content Standards is required.
  • Knowledge of the teaching profession is required


  • Must have reliable transportation for travel to school sites and events in Southern California, including Los Angeles County and other areas as needed.

Technical Skills:

  • Proficiency in computer applications, including word processing, spreadsheets, and database management is required; MS Office Suite is preferred

Soft Skills:

  • Strong organizational and problem-solving abilities.
  • Excellent interpersonal, teamwork, and customer service skills.
  • Effective written and oral communication skills.



  • Master’s degree in related education field required; Doctoral degree preferred
  • Valid Multiple Subject and/or Education Specialist Instruction Credential California teaching credential is preferred.


  • Experience mentoring student teachers and intern teachers is required
  • A minimum of three years of teaching experience in a K-12 school in California.
  • Experience teaching in the field for at least three years in a K-12 school in California is required
  • Teaching experience within California public or private schools is preferred


  • Office environment; typically, 70 degrees
  • Noise level is usually quiet to moderately noisy while in the office


  • Computer/Laptop
  • Calculator/10-key
  • Telephone
  • Copier, scanner and fax machines

ESSENTIAL PHYSICAL & MENTAL TASKS: (Check all that apply):

Physical Demands:

☒ Standing                        ☒ Lifting:  10 Lbs.            ☒ Pushing/Pulling                           ☒ Driving

☒ Walking                          ☐ Carrying                         ☒ Hearing                                          ☒ Speaking

☒ Reaching                        ☒ Writing                           ☐ Squatting/Kneeling                   ☒ Seeing

☐ Climbing                         ☐ Pushing                          ☒ Other:  Typing

Physical Environment - Exposed to: 

☒ Noise                              ☐ Heat/Cold                     ☐ Fumes/Gases                               ☐ Human Tissue/Fluids

☐ Chemicals                      ☐ Carcinogens                  ☐ Dirt                                   ☐ Animal Tissue/Fluids

☐ Toxic Chemicals           ☐ Radiation                        ☐Other: 

☐ Biohazardous Material

Mental Demands: 

☒ Reading                          ☒ Frequent Interruptions           ☒ Periods of Concentrated Attention   

☒ Detailed Work             ☒ Irregular Work Schedule         ☒ Frequent Contact with People

☒ Frequent Deadlines                  ☐Other: 

☒ Multiple Concurrent Tasks

TRAVEL: (% of total time): Up to 25% of total time


The noise level in the work environment is usually quite to moderately noisy while in the office.  The office temperature is about 70 degrees.


The position is governed by the policies of Pacific Oaks, along with established procedures for the department.


Routine exchange or presentation of information.

Responsible for demonstrating professionalism and leadership in resolving conflicts with students and employees.  Recommends alternative approaches to solve problems and conflicts. 


This position does require the management of budgets, but it is required to follow Pacific Oaks policies for purchasing and budget approvals.

Compensation & Benefits

This opportunity is budgeted at $66,560.00-73,170.00 base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.


Pacific Oaks is an Equal Opportunity Employer.

Pacific Oaks participates in E-Verify and verifies identity and employment eligibility of all persons hired.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Pacific Oaks offers equal employment opportunities to all persons without regard to race, color, ethnicity, religion, sex, sexual orientation, national origin, age, marital status, physical or mental disability, parental status, housing status, source of income or military status, in accordance with applicable federal, state and local EEO laws.