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Title: Purchasing and Contracts Analyst
POSITION SUMMARY The Purchasing and Contracts Analyst supports the Manager, Purchasing and Contracts with a variety of purchasing and contract management duties.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Analyze procurement documents for accessibility compliance requirements related to digital content purchases. Coordinate vendor compliance documentation: VPAT, Conformance and Remediation Form, WCAG Checklist, etc. Reviews vendor-created content against accessibility acceptance criteria and provide actionable remediation guidance. Provide guidance and training on accessibility requirements for reviewing content from vendors against accessibility criteria. Coordinates the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts.
Coordinate approvals per the authority matrix; manage signatures via e-signature tools like DocuSign. Track and monitor milestones, renewal and termination dates; send reminders and coordinate timely renewals or offboarding. Supports contract review processes by ensuring standardized language in key clauses, including indemnity, limitation of liability, insurance, privacy, service level agreements (SLAs), and termination provisions. Escalates complex or non-standard issues to the Manager for resolution. Verification of funding availability and procurement procedures compliance. Implement and maintain a centralized, searchable contract repository with full version control and audit trails. Ensure all agreements, amendments, and related documentation are properly categorized, easily retrievable, and compliant with internal policies and regulatory requirements.
REQUIRED QUALIFICATIONS Associate’s degree
Five years’ (5) experience in an office environment
PREFERRED QUALIFICATIONS Bachelor’s degree
Working knowledge of Banner and SciQuest/Jaggaer electronic purchasing system
Prior experience working in higher education
Experience using Microsoft Excel and Access
KNOWLEDGE, SKILLS AND ABILITIES Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail. Excellent customer service skills on the phone, in-writing and in-person. Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures. Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval. Advanced knowledge of WCAG 2.2 AA standards and accessibility best practices. Ability to train and mentor.
Open Until Filled: Yes
Rate of Pay: $48,562.00 - $60,703.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Motlow State Community College


      Purchasing and Contracts Analyst
    

Title: Temporary – Student Life Associate
POSITION SUMMARY To support the Office of Student Life and the Division of Student Affairs by helping create a welcoming student experience, supporting student life program offerings and creating spaces for student involvement at Nashville State Community College.
ESSENTIAL JOB FUNCTIONS/ JOB DUTIES AND RESPONSIBILITIES Creates student photo IDs, manages and orders photo ID supplies and troubleshoots photo ID technology as needed. Greets and directs students in person and over the phone. Manages inventory of office materials. Monitors the department email inbox, answering questions and forwarding messages as necessary. Maintains an organized and welcoming environment for students inside the Student Life suite. Supports Director of Student Life in College programming initiatives and takes ownership of programs when appropriate. Assists with a variety of special projects and reports, including supporting other offices and campus-wide events.
REQUIRED QUALIFICATIONS High school diploma or educational equivalent
Ability to work a minimum of 12 hours per week
Ability to work some evenings and weekends, particularly at the beginning of academic terms and at other times to support student enrollment and department events
PREFERRED QUALIFICATIONS Associate’s degree
Experience in an office environment
Experience working in a higher education setting
KNOWLEDGE, SKILLS AND ABILITIES Excellent oral and written communication skills and the ability to effectively communicate with a wide range of individuals in a diverse community. Proficient in Microsoft Office applications. Ability to work independently and follow instructions. Skilled in effectively maintaining and managing records and data. Ability to work in a highly collaborative team setting. Detail oriented.
Open Until Filled: Yes
Rate of Pay: $15.00 per hour
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.


      Temporary – Student Life Associate
    

Title: HVAC Controls Engineer
Institution:&nbsp;Volunteer State Community College
Job Summary:
This position is responsible for the documentation and software programming for all types of HVAC and process control systems and perform maintenance and service for our HVAC/ Mechanical site-based equipment. Also responsible for installing, programming, testing, calibrating, operating, and repair of control systems along with their related software, hardware, and equipment. These systems control and monitor air handlers, pumps, valves, temperature sensors, pressure sensors, boilers, chillers, and other heating, ventilation, and air conditioning (HVAC) systems and components. Works with communication protocols that include but not limited to, BACnet MSTP, Echelon, Modbus, BACnet and IP. As well, perform general HVAC service &amp; maintenance.
Job Duties:
Monitor daily mechanical operations of all campuses. Visit all campuses to configure, program, and customize control systems to meet project-specific needs. Troubleshoot and resolve integration issues, ensuring the seamless operation of all systems. Calibrate and update data collection points. Repair and maintenance to a variety of equipment including refrigeration, air conditioning, electric motors, heating units, heat pumps, hermetic compressors, light commercial furnaces, boilers, burners, intake and exhaust fans, economizers, humidifiers, capacity controls, semi-hermetic compressors, split systems, flame safeguard controls, air compressors, air driers, chillers, and packaged units. Identify, size and create valve and actuator schedules. Download and adjust BAS programs. Perform functional checks of mechanical systems. Work within approved budget; Develop and implement cost saving measures; Conserve organizational resources. Observe safety and security procedures; Determine appropriate action beyond guidelines; Report potentially unsafe conditions. Other duties as assigned.&nbsp;
Minimum Qualifications:
Associate’s Degree and 3 years of related experience OR a High School Diploma or GED and 5 years of related experience. Minimum of 3 years of BAS/ Controls experience. Minimum of 3 years HVAC Electrical Troubleshooting, or equivalent. Minimum of 3 years of experience with Web Control/Auto Logic platforms. Universal EPA Certification. Valid Driver’s License.
Preferred Qualifications:
Experience utilizing AutoCAD.
Knowledge, Skills, and Abilities:
Building Automation Systems (BAS) Protocols - Develops an understanding of BAS communication protocols and engineering software. Electrical Knowledge – Has an in depth understanding of Ohm’s Law and electrical circuits. Blueprints - Understands the basic concepts of blueprints and schematic drawings. HVAC Systems – Develops advanced understanding of HVAC systems and components. Hydronic Systems – Understands the basics of chilled, condenser and hot water systems. Air Side Systems – Understands the basics of variable and constant volume air flows. Variable Frequency Drives – Understands concepts of VFD’s and the ability to perform operational function checks. Test and Balance – Understands the basic concepts of Test and Balance procedures. Computer Skills – Possesses basic computer skills to include Microsoft Office products. IT Networks – Understand the basics of IT networks to include networking and configuration of systems. Design Software – Working knowledge of AutoCAD. Control Signals – Understands types and capabilities of differing control signals. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations. Technical Skills – Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service – Manages difficult customer situations; Responds promptly to customer needs; solicits customer feedback to improve service. Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings. Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret information. Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to other’s views; Contributes to building a positive team spirit; Puts success of team above own interests. Leadership – Exhibits confidence in self and others; Inspires and motivates others to perform well; effectively influences actions and opinions of others. Quality Management – Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
Pay Rate: $62,385 - $77,981 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      HVAC Controls Engineer
    

Title: Student Success Advisor
POSITION SUMMARY This position is responsible for tracking and assisting students by providing holistic services from pre-enrollment to completion for a defined set of students with a primary goal of assisting them with overcoming barriers to their success in college.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Build relationships with students to achieve their identified goals and objects. Review student progress and track student use of academic support services. Assist students in identifying factors that contribute to lack of academic progress, help students examine alternatives, and apply appropriate retention strategies to support students’ efforts. Strategize with faculty and other college staff as needed to improve support student success. Maintain accurate tracking data and notes for each assigned student, recommending appropriate referrals and opportunity programs.
Support annual recruitment of new students. Create and conduct training sessions/workshops for students, faculty and staff. Assist with a developing and implementing a variety of institutional retention activities. Participate in new student orientation and first year experience activities. Utilize an SIS student records system and be able to function within a computerized office environment.
REQUIRED QUALIFICATIONS Bachelor’s degree from an accredited institution
Two years’ experience delivering direct support/services to students in a higher education setting with a wide-ranging student body
PREFERRED QUALIFICATIONS Master’s degree from an accredited institution
Bilingual fluency in English and Arabic or Spanish
Prior work experience at a community college
Prior academic advising or student success coaching experience
KNOWLEDGE, SKILLS AND ABILITIES Ability to manage a caseload system of advising. Effective oral and written communication skills. Ability to maintain confidentiality and appropriately handle sensitive information. Strong organizational skills, including the ability to manage competing tasks and priorities while maintaining complete and accurate records. Proficient Microsoft Office and database management skills. Ability to build effective working relationship at all levels across the organization. Ability to work effectively with a wide range of constituencies in a varied community.
Open Until Filled: Yes
Rate of Pay: $44,148.00 to $55,185.00 annually, depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.


      Student Success Advisor
    

Title: Adjunct Instructor- Accounting (Pool)
Institution:&nbsp;Volunteer State Community College
Job Summary:
This position is responsible for delivering quality instruction using integrative technologies.
Job Duties:
Teach courses via on ground, online, hybrid or web-enhanced modalities as assigned. Teach evening, weekend, off-campus, dual enrollment and distance-based courses as required. Submit class syllabus or update department syllabus at least 2 weeks prior to the first day of class or within seven days of the execution of contract. Regularly check your VSCC email and your departmental mailbox. Respond to emails/messages within 48 hours except on the weekend. Submit final grades for each semester by the deadline established by the Registrar. Complete required College trainings. Complete all required reports such as attendance, Early Alerts, progress reports, grade submissions and administer and return surveys by the required deadlines. Advise the Department Chair at the earliest possibility if you are unable to teach a class. Attend meetings as requested by the Department Chair and/or Dean. Comply with all of the College’s and TBR’s policies and guidelines. Other duties as assigned.&nbsp;
Minimum Qualifications:
Master’s degree from an accredited institution in Accounting or a Master’s degree from an accredited institution plus 18 graduate hours in Accounting.
Preferred Qualifications:
Collegiate level teaching experience.
Knowledge, Skills, and Abilities:
Knowledge and/or experience using a variety of instructional delivery modes. Ability to communicate effectively and work cooperatively with a diverse faculty, staff, and student population. Proficient in Microsoft Office applications.
Pay Rate: $675 - $800 per credit hour
Availability/Closing Date:&nbsp;This posting is not a guarantee of an open position. Applications for adjunct faculty positions are accepted on a continuous basis and reviewed by the department when openings become available. Future teaching assignments are on a term-by-term basis, which may include fall, spring and summer. Postings close yearly on October 31; to maintain your application within the system, you will need to re-apply each year.
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.
Please note that we recruit for all campus locations from our adjunct pools.


      Adjunct Instructor- Accounting (Pool)
    

Title: Service Center Associate, Procurement and Travel
Employee Classification:&nbsp;Clerical &amp; Secretarial
Institution:&nbsp;System Office
Department: Service Center - Procurement, Contracts &amp; Payment Services
Campus Location: Tennessee Board of Regents System Office
Job Summary
The Service Center, Associate, Procurement &amp; Travel is responsible for ensuring that all requisition, travel, and purchasing transactions are provided in a timely and accurate manner and in compliance with all applicable institutional, TBR, State, and Federal regulations, policies, and guidelines. The Service Center, Associate, Procurement &amp; Travel executes complex purchasing transactions utilizing sophisticated technology to provide professional services. The Service Center, Associate, Procurement &amp; Travel works closely with institutions of the TBR system and is expected to provide a high level of customer service to all institutions served. Depending on circumstances, remote work may be an option. This position may have the opportunity to work remote within the state of Tennessee but with periodic visits to the TBR System Office (Nashville, TN) at the employee’s expense, and potential travel to Tennessee TBR colleges may be necessary. 
Job Duties
<ul>
<li>65% - Procurement • Review of requisitions for purchase – ensuring compliance with policies, guidelines, procurement limits and adequate documentation and internal/external messaging • Researches and utilizes comparative analysis and recommendations to support the development of specifications and bid lists for RFIs, RFQs, and RFPs • Assissts with RFI, RFQ, and RFP processes including: preparing formal Invitations to Bid, managing bids, notifying all bidders of award decision, processing purchase orders, and reviewing completed/signed TBR Sole Source Vendor Forms for Sole Source Vendor Purchases for completeness and accuracy • Assists with open encumbrance reports related to POs not receipted in Jaggaer • Assists with Jaggaer user administration and vendor catalog offerings • Provides consultation regarding best vendor and prices during vendor selection process - (Essential)</li>
<li>25% - Customer Service • Develops and provides trainings, as necessary, regarding the procurement database and procurement and travel policy and procedure changes • Communicates to employees and administration regarding procurement related issues and related documentation • Fields employee questions and researches procurement and travel claim questions and concerns • Works cooperatively and effectively with other departments • Provides consultative services to institutions based on functional area expertise in support of procurement related best practice implementation - (Essential)</li>
<li>5% - Reporting • Prepares institutional, TBR, State, and Federal required reporting, as well as ad hoc reports - (Essential)</li>
<li>5% - Other Duties • Performs additional duties as assigned - (Marginal)</li>
</ul>
Minimum Qualifications
• Bachelor’s degree and a minimum of 2 years of procurement experience OR a high school degree/GED and a minimum of 5 years of procurement experience OR a comparable combination of education and experience • Experience or training in Windows operating system and Microsoft applications 
Preferred Qualifications
• Experience working in procurement in a college or university setting • Experience within a shared services operating environment • Experience in procurement at a TBR institution or state administration • Experience with Banner or similar ERP system • Experience with Jaggaer or similar procurement system 
Knowledge, Skills, and Abilities
• Knowledge of procurement terminology and practices • Broad knowledge of federal and state laws and guidelines • A willingness and passion to learn new hardware and software systems that are consistent with duties • Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions • Effective organizational and time management skills • Ability to work as part of a team or work alone without close supervision • Strong interpersonal skills • Ability to communicate effectively, both in writing and orally • Ability to understand customer needs and provide quality service • Ability to maintain confidentiality in compliance rules and regulations, including HIPAA and FERPA guidelines on the disclosure of information 
Physical Demands / Working Conditions


      Service Center Associate, Procurement and Travel
    

Title: Lead Accounting Associate
Institution:&nbsp;Volunteer State Community College
Job Summary:
Provides customer service support related to functions of the Office of Student Accounts. Including: accounts payable and/or accounts receivable, student refunds, ACH transactions, and disbursing funds for college expenses. Position provides non-supervisory work direction, training, and support to other Accounting Associates within&nbsp;the Office of Student Accounts. Responsibilities may include cashiering duties, cash handling, and communications with the public. Performs other job-related duties related to the area of responsibility. 
Job Duties:
Provides non-supervisory work direction, training, and support to other Accounting Associates within the Office of Student Accounts and ensures consistent application of policies and procedures. Reviews the accuracy of financial transactions entered by other staff; provides feedback, and correction guidance. Assists the Bursar in reconciling complex invoices and resolving discrepancies with vendors, departments, and Third-Party Payors. Processes monthly payroll for College on a rotating basis. Reviews discount waiver forms to verify eligibility and compliance with Federal, State, and College rules and regulations. Compiles and prepares appropriate data for accounts receivable billing for third-party and non-student accounts; ensures accuracy of data for billing purposes. Receives, sorts, and processes a variety of invoices and billings for third party and non-student accounts; posts all expenditures and revenues. Reviews and processes student refunds/disbursements in accordance with institutional and TBR policies. Assists other departments/staff by providing student account analysis to determine accuracy. Processes direct deposit transaction files for accounts payable and student refunds; Processes incoming ACH transactions as well as all bank ACH and check returns. Processes incoming payments for third-party and non-student accounts. Monitors, balances, and reconciles various GL accounts. Participates in internal and external audits of the Office of Student Accounts and provides supporting student account documentation for other functional areas to support their audit processes. Preforms system testing for upgrades and application enhancements and documents needed changes or adjustments as needed. Serve as back-up cashier, balancing cash and receipts and preparing daily deposit as needed. Assists with check printing for Accounts Payable as needed. Provides customer service to outside vendors, other college departments, employees, and students. Maintains confidentiality of information and works in accordance with FERPA guidelines on the disclosure of information. Performs a variety of general clerical duties including word processing, maintaining files and records, and processing the mail. Inputs documents into computerized accounting programs and processes computer output. Process computer generated reports as necessary, reviews for accuracy. Assists in preparation of various tax returns including sales tax, 1099 reports and 1098 T statements when needed. Other duties as assigned.&nbsp;
Minimum Qualifications:
High School diploma or equivalent. Two (2) years of general accounting or bookkeeping experience. 
Preferred Qualifications:
Associate’s degree. Five (5) years of general accounting or bookkeeping experience. One (1) year experience in higher education working directly with a SIS (Student Information System) such as Colleague or Banner. 
Knowledge, Skills, and Abilities:
Must demonstrate excellent communication skills, both oral and written. Must be committed to a positive customer service philosophy. Intermediate skill level using Microsoft Excel, Word, Outlook, Internet. Knowledge of principles and procedures of financial record keeping and reporting. Knowledge of basic clerical, accounting principles and procedures, and basic math and alphabetizing skills. Knowledge of modern office procedures, methods, and computer equipment. Ability to use own initiative, prioritize workload, meet deadlines, and must be detail oriented.
Pay Rate: $42,031 - $50,437 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Lead Accounting Associate
    

Title: Service Center Coordinator for Contracts and Reporting
Employee Classification:&nbsp;Other
Institution:&nbsp;System Office
Department: Service Center
Campus Location: Tennessee Board of Regents System Office
Job Summary
The Service Center, Coordinator, Contracts &amp; Reporting is responsible for ensuring that the processing of all contract and reporting transactions are provided in a timely and accurate manner and in compliance with all applicable institutional, TBR, State, and Federal regulations, policies, and guidelines. The Service Center, Coordinator, Contracts &amp; Reporting, analyzes and drafts contract documents utilizing sophisticated technology to provide professional services. The Service Center, Coordinator, Contracts &amp; Reporting, works closely with the Director of Contracts &amp; Reporting and PCPS staff to support the management and execution of contracts, and serves in the capacity of the Director when applicable. The Service Center, Coordinator, Contracts &amp; Reporting, also works closely with the System Office and institutions of the TBR system and is expected to provide a high level of expertise and customer service to all institutions served.
Job Duties
<ul>
<li>65% - Contracts • Independent review, negotiating, and crafting of College and system-wide contracts and associated documentation, including non-competitive and competitive. • Responsible for oversight of the DocuSign and TBR Contracts Log process, to ensure contract completion and record retention policies are adhered to. • Provides oversight for all Order Form processing. • Primary responsibility for responding to inquiries from Contracts Officers, the TCATs and other institutional and external constituents of the TBR System regarding contracts issues and status. • Assists in the development of and provides training for the contracts review, revision and routing processes. • Creates contract forms, templates and maintains those templates. • Overseeing the maintenance of electronic contract files, user input, monitoring and notification of contract renewals and expirations as requested by the Director, Contracts &amp; Reporting. - (Essential)</li>
<li>10% - Customer Service • Communicates to employees and administration regarding contract related issues • Assists in resolving escalated questions and contract processing concerns • Responds to College, System Office, and vendor questions regarding System Office and system-wide contracts in coordination with the Director, Contracts &amp; Reporting • Works cooperatively and effectively with other departments • Provides consultative services to institutions based on functional area expertise in support of procurement related best practice implementation - (Essential)</li>
<li>15% - Supervision • Asssists in ensuring that staff maintain adequate and accurate records to support contract and reporting processes • Supervises one Contracts &amp; Reporting Associate, to ensure timely and proper execution of contracting activities • Assists in ensuring staff compliance with all applicable institutional, TBR, State, and Federal regulations, policies, and guidelines in support of ongoing improvement and standardization of system-wide contracts and reporting transactions - (Essential)</li>
<li>5% - Reporting • Assists in the preparation and quality control of specialized contract reports • Assists with institutional, TBR, State, and Federal required reporting, as well as ad hoc reports - (Essential)</li>
<li>5% - Other Duties • Performs additional duties as assigned - (Marginal)</li>
</ul>
Minimum Qualifications
• Bachelor’s degree and a minimum of 3 years of procurement or contract experience OR a high school degree/GED and a minimum of 5 years of procurement or contract experience OR a comparable combination of education and experience • Experience or training in Windows operating system and Microsoft applications 
Preferred Qualifications
• Experience working in procurement or contracts in a college or university setting • Experience within a shared services operating environment • Experience in procurement or contracts at a TBR institution or state administration • Experience with Jaggaer or similar procurement system • Experience with Docusign or similar document routing/signature system • Experience with training on contracts processes 
Knowledge, Skills, and Abilities
• Knowledge of procurement and contract terminology and practices • Broad knowledge of federal and state laws and guidelines applicable to contracts • A willingness and passion to learn new hardware and software systems that are consistent with duties • Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions and priortizations • Effective organizational and time management skills • Ability to work as part of a team or work alone without close supervision • Strong interpersonal skills • Ability to communicate effectively, both in writing and orally • Ability to understand customer needs and provide quality service • Ability to maintain confidentiality in compliance rules and regulations, including HIPAA and FERPA guidelines on the disclosure of information 
Physical Demands / Working Conditions 
&nbsp;
&nbsp;


      Service Center Coordinator for Contracts and Reporting
    

Title: Emergency Management Administrator
Institution:&nbsp;Volunteer State Community College
Job Summary:
This position is responsible for advancing the College’s emergency preparedness, response, and recovery efforts. This position is responsible for developing, implementing, and coordinating the College’s emergency preparedness, planning and training initiatives, response, and recovery programs. This position ensures that the College community is prepared for natural, technological, and human-caused incidents through planning, training, and coordination with internal stakeholders and external emergency services.
Job Duties:
Key responsibilities include managing projects, facilitating emergency exercises, producing after-action reports, and maintaining compliance with regulatory standards. This position serves as a critical resource to campus departments, helping to ensure a coordinated and effective response to emergencies, while fostering a culture of readiness and continuous improvement. Update and maintain the College’s Emergency Management Plan (EMP), continuity of operations plans, and hazard assessments. Coordinate and conduct campus-wide emergency drills, tabletop exercises, and training sessions. Serve as the primary contact for federal, state, and local emergency management. Oversee the campus emergency alerts and lead crisis communication coordination. Educate faculty, staff, and students on emergency response procedures, evacuation, and shelter-in-place protocols. Assist campus leadership with decision-making during critical incidents. Other duties as assigned.&nbsp;
Minimum Qualifications:
Associate’s degree in criminal justice, emergency management, fire science, or a related field. Minimum of 3 years of progressively responsible experience in emergency management, fire service, law enforcement, or related field. Knowledge of Incident Command System (ICS), National Incident Management System (NIMS), and emergency management best practices. Valid Driver’s License.
Preferred Qualifications:
Bachelor’s degree in emergency management, Fire Science, Homeland Security, Criminal Justice, or a related field. Minimum of 7 years of progressively responsible experience in emergency management, fire service, law enforcement, or related field. Practical experience in response (HazMat Technician or Safety Officer level). Experience in college/university setting or large-scale public operations.
Knowledge, Skills, and Abilities:
Knowledge of Clery Act compliance, campus safety regulations, and continuity planning. Strong decision making and leadership abilities under high-pressure conditions. Excellent communication, interpersonal, and problem-solving skills. Ability to practice effective communication techniques both orally and in writing including ability to coordinate a variety of resources in gathering information and independently answering inquiries. Ability to build partnerships and coordinate with various agencies and stakeholders. Ability to work collaboratively with institutional and public populations, which requires professionalism, tactfulness, fairness, and decisiveness. Capacity to manage multiple priorities, remain calm under stress, and adapt to rapidly changing situations. Skilled in developing training, exercises, and communication materials for various audiences. Proficiency with emergency communication systems and law enforcement technology. Must be available to respond to emergencies after hours, including evenings, weekends, and holidays. Working conditions may involve exposure to hazardous conditions, inclement weather, or high-stress situations. Knowledge of Tennessee Board of Regents/College regulations and State of Tennessee Laws. Highly proficient computer skills including but not limited to Microsoft Office applications, email communication, and social media management.
Pay Rate: $62,385 - $77,981 annual salary depending on experience
Volunteer State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Insurance:&nbsp; Health, Dental, Vision, Life, Disability (long and short term), FSA/HSA</li>
<li>Wellness Incentive Program (if enrolled in Health)</li>
<li>Educational Assistance:&nbsp; Fee Waiver, Spouse/Dependent Discounts, Tuition Reimbursement</li>
<li>Employee Assistance Program</li>
<li>Longevity Pay</li>
<li>Retirement Options:&nbsp; State of TN Pension (TCRS), 401a, 401K with up to $50/month match, 403b, and 457</li>
<li>14 Paid Holidays/Year</li>
<li>Annual Leave (if applicable)</li>
<li>Sick Leave</li>
<li>Sick Leave Bank</li>
<li>State Employee Discount Program with over 900 merchants</li>
</ul>
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.
Applicants may be subject to a background check.


      Emergency Management Administrator
    

Title: Assistant Director, Student Success Center
POSITION SUMMARY The Assistant Director will serve as a leader within the Student Success Center providing additional strategic vision and direction for all student success, advising and onboarding activities.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Coordinates a comprehensive program of academic, advisement, career and financial aid support services for students. Directly supervises a team of student success advisors. Oversees recruitment of new NashGRAD &amp; Flex participants, including coordination with other College offices and MNPS schools. Develops and implements strategies to improve retention and performance of NashGRAD &amp; Flex students in collaboration with student success advisors and career services staff.
Manages a caseload of students in order to identify student goals and objectives, manage academic progress and recommend appropriate referrals/opportunity programs. This includes tracking data and maintaining case notes for each assigned student. Advises students on-ground and virtually. Prepares reports for the college leadership, College Foundation, Metro Davidson City Council and other constituents as needed. Strategizes with faculty and other College staff as needed to improve student support services. Supports annual recruiting and registration activities. Assists with developing and implementing a variety of institutional retention activities. Attends campus and community meetings to provide outreach and marketing information. Oversees department operations in the absence of the director.
REQUIRED QUALIFICATIONS Master’s degree in a related field
Two (2) years’ experience in a higher education setting in student services and/or advising
PREFERRED QUALIFICATIONS Prior community college work experience
Two (2) years’ supervisory or management
Prior experience overseeing student programs or services
KNOWLEDGE, SKILLS AND ABILITIES Proficient in Microsoft Office applications. Effective oral and written communication skills. Ability to work occasional evenings and weekends.
Open Until Filled: Yes
Rate of Pay: $48,562.00 - $60,703.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

185 Jobs in Gallatin, TN 37066, USA