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The Registrar will be responsible for the collection of grades, maintenance of student academic records, transfer evaluation, review and certification of degree requirements and graduation and assist with the registration process.&nbsp; The Registrar provides overall leadership for the Records Office and supports Enrollment Services department activities as well as the College’s goals for student retention and success.&nbsp;&nbsp;&nbsp;&nbsp;
Essential Functions
<ul>
<li>Supervise, evaluate and provide registrar services to all Columbia State campuses.</li>
<li>Maintain the security, integrity and accuracy&nbsp; of student academic records.</li>
<li>Manage all Records Technology including the Records components of the college’s Student Information System (Banner), CourseDog,&nbsp; DegreeWorks, and the Comprehensive Learner Record.</li>
<li>Work collaboratively with IT to test and implement software related to Record’s functions.</li>
<li>Responsible for interpretation, maintenance application and revision of federal, state, and institutional records policies as they relate to records, registration, degree audit, etc.</li>
<li>Cultivate a student-centered environment to support student retention and success.</li>
<li>Assist in the development, planning, and publishing of the college catalog and academic calendars.</li>
<li>Coordinate the digital/online student registration process.</li>
<li>Supervise the coordinated efforts to develop and produce the Schedule of Courses for each academic term.</li>
<li>Evaluate and certify athletic eligibility for all applicable National Junior College Athletic Association sports.</li>
<li>Oversee census processing, grading, grade changes, and incomplete grades.</li>
<li>Oversee the transfer credit evaluation process ensuring that it is a student-friendly part of the enrollment process.</li>
<li>Evaluate credits for advanced placement (CLEP, CEEB, Military, etc).</li>
<li>Supervise and oversee the certification of graduation requirements, the evaluation and issuance of student transcripts, and the enrollment verification process.</li>
<li>Prepare, assist and submit campus, local, system, federal and external agency reports.</li>
<li>Direct the data collection and analysis for strategic planning initiatives within the department.&nbsp; Provide the associate vice president for students with forecasts, analyses, advice and recommendations related to records.</li>
<li>Develop and manage the records budget.</li>
<li>Maintains the Office of Records website.</li>
<li>Represent the College in appropriate professional organizations and before groups and individuals to explain records practices, policies and procedures</li>
<li>Provide development, oversight of programs and services that result in enrollment, progression, retention and graduation growth for the service area.</li>
</ul>
Supplemental Functions
<ul>
<li>Serve on committees at the institution, and system wide committees including the Tennessee Board of Regents.</li>
<li>Assist in coordination and implementation (scheduling, registration, grading, etc.) for Tennessee eCampus on-line degree program.</li>
<li>Participate in college-wide recruitment activities.</li>
<li>Perform additional duties as assigned.</li>
</ul>
Education, Training, and Experience Requirements
<ul>
<li>Bachelor’s degree preferably in education, business, counseling, or related field.&nbsp; Master’s degree preferred.</li>
<li>Minimum of five years experience in higher education at the director’s level, (or six years responsible supervisory experience at the assistant director’s level) in a college or university admissions and records office or registrar’s office.</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>General knowledge of higher education with specific comprehension for academic policies related to registration, records and graduation.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</li>
<li>Strong working knowledge of federal and state laws, in particular FERPA and other mandates that pertain to student records and institutional compliance.</li>
<li>Knowledge of best practices and current trends and issues in higher education pertaining to student records.</li>
<li>Strong background and expertise in student information systems, WEB registration and academic audit software (Preferably Banner 9 and DegreeWorks.</li>
<li>Exhibit maturity and high professional and ethical standards in administrative, operational and personnel matters.</li>
<li>Ability to communicate effectively in written and spoken English.</li>
<li>Demonstrated ability to work with and communicate effectively with a diverse faculty, staff, and student population.</li>
<li>Experience supervising employees and creating an effective team.</li>
<li>Ability to plan and implement budgets</li>
<li>Demonstrated ability to collect, organize and interpret data</li>
<li>Demonstrated ability to work as a collaborative team member</li>
<li>Proficient in Microsoft Office applications.</li>
</ul>
Working Conditions
<ul>
<li>Normal sitting and movement in an office environment including visual and hand usage of personal computer.</li>
<li>Some travel required.</li>
<li>Ability to lift and carry at least 25 pounds.</li>
</ul>
Titles Supervised
<ul>
<li>Assistant Registrar</li>
<li>Records Specialist</li>
<li>Records Coordinators</li>
<li>Transcript Analyst</li>
</ul>
Hiring Salary Range: $63,400- $79,250
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to student success both in and out of the classroom, as well as economic and community development in our nine-county service area.&nbsp;Columbia State is a member of the Tennessee Board of Regents.&nbsp;&nbsp;
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, disability, age, status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2501

Motlow State Community College


      Registrar
    

Title: Purchasing and Contracts Analyst
POSITION SUMMARY The Purchasing and Contracts Analyst supports the Manager, Purchasing and Contracts with a variety of purchasing and contract management duties.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Analyze procurement documents for accessibility compliance requirements related to digital content purchases. Coordinate vendor compliance documentation: VPAT, Conformance and Remediation Form, WCAG Checklist, etc. Reviews vendor-created content against accessibility acceptance criteria and provide actionable remediation guidance. Provide guidance and training on accessibility requirements for reviewing content from vendors against accessibility criteria. Coordinates the Contract Approval Process (e.g., non-personnel) by maintaining a record system for new, current and expired contracts.
Coordinate approvals per the authority matrix; manage signatures via e-signature tools like DocuSign. Track and monitor milestones, renewal and termination dates; send reminders and coordinate timely renewals or offboarding. Supports contract review processes by ensuring standardized language in key clauses, including indemnity, limitation of liability, insurance, privacy, service level agreements (SLAs), and termination provisions. Escalates complex or non-standard issues to the Manager for resolution. Verification of funding availability and procurement procedures compliance. Implement and maintain a centralized, searchable contract repository with full version control and audit trails. Ensure all agreements, amendments, and related documentation are properly categorized, easily retrievable, and compliant with internal policies and regulatory requirements.
REQUIRED QUALIFICATIONS Associate’s degree
Five years’ (5) experience in an office environment
PREFERRED QUALIFICATIONS Bachelor’s degree
Working knowledge of Banner and SciQuest/Jaggaer electronic purchasing system
Prior experience working in higher education
Experience using Microsoft Excel and Access
KNOWLEDGE, SKILLS AND ABILITIES Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail. Excellent customer service skills on the phone, in-writing and in-person. Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures. Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval. Advanced knowledge of WCAG 2.2 AA standards and accessibility best practices. Ability to train and mentor.
Open Until Filled: Yes
Rate of Pay: $48,562.00 - $60,703.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.


      Purchasing and Contracts Analyst
    

Title: Temporary – Student Life Associate
POSITION SUMMARY To support the Office of Student Life and the Division of Student Affairs by helping create a welcoming student experience, supporting student life program offerings and creating spaces for student involvement at Nashville State Community College.
ESSENTIAL JOB FUNCTIONS/ JOB DUTIES AND RESPONSIBILITIES Creates student photo IDs, manages and orders photo ID supplies and troubleshoots photo ID technology as needed. Greets and directs students in person and over the phone. Manages inventory of office materials. Monitors the department email inbox, answering questions and forwarding messages as necessary. Maintains an organized and welcoming environment for students inside the Student Life suite. Supports Director of Student Life in College programming initiatives and takes ownership of programs when appropriate. Assists with a variety of special projects and reports, including supporting other offices and campus-wide events.
REQUIRED QUALIFICATIONS High school diploma or educational equivalent
Ability to work a minimum of 12 hours per week
Ability to work some evenings and weekends, particularly at the beginning of academic terms and at other times to support student enrollment and department events
PREFERRED QUALIFICATIONS Associate’s degree
Experience in an office environment
Experience working in a higher education setting
KNOWLEDGE, SKILLS AND ABILITIES Excellent oral and written communication skills and the ability to effectively communicate with a wide range of individuals in a diverse community. Proficient in Microsoft Office applications. Ability to work independently and follow instructions. Skilled in effectively maintaining and managing records and data. Ability to work in a highly collaborative team setting. Detail oriented.
Open Until Filled: Yes
Rate of Pay: $15.00 per hour
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.


      Temporary – Student Life Associate
    

The Assistant Vice President of Enrollment Services provides strategic leadership and operational oversight for Admissions, Recruitment, and Records/Registrar functions across a multi-campus public community college. The AVP is responsible for developing and executing enrollment strategies that support access, affordability, student success, and institutional sustainability while ensuring compliance with state, federal, and system-level regulations to meet college enrollment goals.&nbsp;
This position collaborates closely with Academic Affairs, Institutional Research and Strategic Planning, Marketing/Communications, Financial Aid, Workforce and Campus Leadership, and Information Technology Services to optimize enrollment pipelines, improve persistence and completion outcomes, and enhance the student experience from prospect to credential completion.
Essential Functions
<ul>
<li>Provides leadership for a team of highly skilled employees who are dedicated to excellent customer care and to producing accurate, efficient work.</li>
<li>Collaborates with College leadership and the SEM team in the development, implementation, and assessment of &nbsp;a comprehensive enrollment management strategy aligned with the college’s mission, strategic plan, and Tennessee Board of Regents (TBR).</li>
<li>Demonstrates the use and applicability of data for continuous improvement of policies, practices, and services that strengthen enrollment and retention efficiencies while providing excellent customer service.</li>
<li>Analyzes enrollment trends, demographic data, and market conditions to guide recruitment, admissions, and retention initiatives.</li>
</ul>
<ul>
<li>Leads multi-year enrollment forecasting and goal setting for credit, dual enrollment, adult learners, and special populations.</li>
<li>Provides leadership on policies and procedures relevant to enrollment management while ensuring consistent applications of all functions, strong business processes, and customer care.</li>
<li>Manages and coordinates the overall maximization of Enrollment Service’s student success technologies (Banner, SLATE, Degree Works, etc.) Ensures the team focuses on best practices and campus wide understanding of the systems as it relates to Enrollment Services functions and utilization beyond Enrollment Services.</li>
<li>Serves as a key institutional authority on enrollment compliance and data integrity.</li>
<li>Understands current institutional, state and federal policies and procedures related to enrollment services in order to ensure accountability and compliance.</li>
<li>Assures continued compliance with criteria for accreditation of the Tennessee Board of Regents, Tennessee Higher Education Commission, Southern Association of Colleges and Schools Commission on Colleges, and the Department of Education.</li>
<li>Serves as the key liaison for the department to other college leadership entities, the general public, and other higher education entities to support strategic partnerships.</li>
<li>Holds team members accountable for high performance and a highly engaged culture by articulating expectations, monitoring/evaluating performance, and consistently providing feedback.</li>
<li>Prepares and manages &nbsp;professional development/ training programs, monthly and annual reports in conjunction with employee performance evaluation processes as well as&nbsp; recommendations for employment, sanctions, and termination.</li>
<li>Manages departmental budgets, staffing plans, and resource allocation.</li>
<li>Facilitates the resolution of student grievances related to policies, procedures, and personnel in the administrative area.</li>
<li>Provide development, oversight of programs and services that result in enrollment, progression, retention and graduation growth for the service area.</li>
</ul>
Supplemental Functions
<ul>
<li>Participate in college, and as appropriate, professional organizations and community activities that support the college mission.</li>
<li>Keep abreast of best practices and international, national, and state trends in enrollment services</li>
<li>Assist the vice president as necessary with special projects and assignments.&nbsp;</li>
<li>Oversee and serve on designated college-wide standing committees.</li>
<li>Perform other work-related duties as assigned.</li>
</ul>
Education, Training, and Experience
<ul>
<li>Master's degree from an accredited institution/university required; Doctorate preferred</li>
<li>Ten years of higher educational experience with six&nbsp; years of progressive responsibility as a student enrollment services administrator, preferably in a community college setting</li>
<li>Within the last four years, two years as director of an enrollment-related unit supervising multiple people.</li>
<li>Supervisory experiences in Enrollment Services encompassing Records, Admissions, and Financial Aid preferred.</li>
<li>Proficiency in using student information systems, CRMs, and other productivity processes and programs related to enrollment services; BANNER experience preferred</li>
<li>One Stop Enrollment Services and multi-campus experiences preferred.</li>
<li>Must understand the mission of the community college, the characteristics of community college students, and effect ways to increase college attendance with the goal of persisting until graduation</li>
<li>Proven record of successful leadership using data driven decision-making, continuous improvement, and creative problem solving.</li>
</ul>
Knowledge, Skills, and Abilities
<ol>
<li>Excellent written and oral communication skills</li>
<li>Ability to inspire and build a culture of excellence, congeniality, initiative and collaboration across the institution</li>
<li>Ability to identify and generate opportunities to improve learning, customer service, and process operations</li>
<li>Ability to thrive in an atmosphere of constant change</li>
<li>Ability to handle complex and sensitive issues effectively</li>
<li>Ability to prepare and disseminate statistical reports and to use findings for data-driven decision-making.</li>
<li>Demonstrated ability to implement Innovations based upon research; show creativity and demonstrated ability to lead change efforts</li>
</ol>
Working Conditions
<ol>
<li>Normal sitting and movement in an office environment.</li>
<li>Visual and hand usage of computer</li>
<li>Flexible work hours; some evenings and weekends</li>
<li>Requires travel to various campus centers and sites within 9-county service area and other areas for meetings and other job-related activities.</li>
</ol>
Titles Supervised
<ol>
<li>Registrar</li>
</ol>
<ol>
<li>Director of Admissions and Recruiting</li>
<li>Assistant Director Admissions Systems</li>
</ol>
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to student success both in and out of the classroom, as well as economic and community development in our nine-county service area.&nbsp;Columbia State is a member of the Tennessee Board of Regents.&nbsp;&nbsp;
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, disability, age, status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2501


      Assistant Vice President of Enrollment Services
    

The Administrative Secretary provides general secretarial and administrative support for the Vice President and the Advancement department.

Essential Functions:
<ol>
<li>Work closely with the Vice President for Advancement in supporting responsibilities and provide general secretarial and administrative support for the department.</li>
<li>Maintain calendar, office files, records and supplies inventory for the department.</li>
<li>Coordinate the development and word processing of department files, policies and procedures.</li>
<li>Assist with the development and communication of department activities.</li>
<li>Collect information and documents relevant to department functions.</li>
<li>Assist in maintaining donor database and gift records. Run queries for information and reports.</li>
<li>Process Accounts Receivable (donation/gift), and daily deposits. Invoice pledged.</li>
<li>Process Accounts Payables and processing of Foundation checks.</li>
<li>Prepare reports for reconciliation of funds with Business Services.</li>
<li>Use college software to check fund balances and other related information.</li>
<li>Maintain correspondence from Advancement and Foundation including notification of Board members of meetings, agenda, minutes and preparing folders for all meetings.</li>
<li>Maintain Foundation scholarship/fund folders with agreements, letters, publicity, reports, and policies/procedures both electronic and physical files.</li>
<li>Interact with Foundation Trustees by assisting VP during preparation of Board meetings, emailing, and texting, taking attendance and minutes of meetings or working on the directory of trustees and ambassadors, etc.</li>
<li>Assist other departments in coding purchases with Foundation funds through SciQuest.</li>
<li>Support the planning and execution of Advancement and Foundation activities by assisting with meetings, projects, and events. Submit facility department and communications department requests for Advancement and Foundation activities, arrange catering, etc.</li>
<li>&nbsp;.Develop positive working relationships with other offices.</li>
<li>Participate in Advancement and Foundation events during and outside of normal work schedule.</li>
</ol>
Supplemental Functions:
<ol>
<li>Perform other duties as assigned.</li>
</ol>
Education, Training and Experience Required:
High School Degree and five years administrative secretarial experience
or
Associate degree in office administration or other related field and three years administrative secretary experience or related experience.
Knowledge, Skills, Abilities, and Work Characteristics:
<ol>
<li>Ability to communicate effectively in written and spoken English.</li>
<li>Ability to relate to diverse faculty, staff, students and the public.</li>
<li>Demonstrated computer skills in Microsoft Office package, email, internet research, ability to use donor software, ticketing software and other computer software for support of advancement and foundation &nbsp;functions.</li>
<li>Excellent organizational and office management skills including ability to prioritize tasks, while maintaining accuracy.</li>
<li>Self-motivated and able to move forward with responsibilities while using appropriate discernment of when to seek input and collaboration.</li>
<li>Good interpersonal skills including tact, diplomacy and confidentiality.</li>
<li>Knowledge of college programs, policies, and procedures.</li>
</ol>
Working Conditions:
<ol>
<li>Normal sitting, walking, standing (for filing), lifting, reaching, bending for office environment.</li>
<li>Occasional physical exertion when assisting with events.</li>
<li>Near continuous use of computer.</li>
</ol>
Titles Supervised:&nbsp; 
Student workers
Hiring Salary Range:&nbsp;$35,200- $42,230
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to student success both in and out of the classroom, as well as economic and community development in our nine-county service area.&nbsp;Columbia State is a member of the Tennessee Board of Regents.&nbsp;&nbsp;
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, disability, age, status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2501


      Administrative Secretary- Office of Advancement
    

The Pryor Art Gallery Curator will create opportunities for internal and external members of the college community to experience visual arts through the display of a variety of artifacts and works of art.&nbsp; They will develop and maintain all aspects of the Pryor Art Gallery and works of art acquired by the college.&nbsp;
This is a 29 hour a week, part time position based at the Columbia Campus.&nbsp;
Essential Functions
<ul>
<li>Negotiate for and acquire quality exhibits that will enhance the community’s awareness and appreciation of the visual arts and that will have appeal to a wide cross-section of the general public.&nbsp;</li>
<li>Responsible for all aspects of an exhibit including but not limited to: budget, contracts, transport of exhibit, setup/removal, assist with marketing and promotion through varied media, artist receptions, and any purchases made for the permanent collection.</li>
<li>Participate in networking opportunities and grow relationships with artists, exhibitors, and community to cultivate support.&nbsp;</li>
<li>In addition to maintenance of physical space and security, establish processes for electronic database maintenance and cataloguing (art inventory, visitors to gallery, etc).</li>
<li>Display and label art from the permanent collection across campuses.</li>
<li>Coordinate with grants office for application and execution of grants.</li>
<li>Ensure art is appropriately reported, inventoried, etc. for insurance purposes and communicate with the state office responsible for insurance.</li>
<li>Coordinate with initiatives on campus that involve art and utilize art acquired by the college to benefit the college community.</li>
</ul>
Supplemental Functions
<ul>
<li>Support and assist with initiatives within the Office of Advancement.</li>
<li>Remain current in the field of art to enhance effectiveness.</li>
<li>Apprise oneself of activities, programs, and goals of the College.&nbsp;</li>
<li>Perform other duties as assigned.</li>
</ul>
Education, Training, and Experience Preferred
<ul>
<li>Degree in Art History or related area</li>
<li>Experience as curator or in related field</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Knowledge of and/or training in the area of visual arts.</li>
<li>Oral and written communication skills.</li>
<li>Planning and organizational skills.</li>
<li>Strong interpersonal skills, especially the ability to work effectively within a complex organization dedicated to working with and respecting others.</li>
<li>Computer skills including knowledge of Microsoft Word and Excel.</li>
<li>Self-starting, entrepreneurial and creative in formulating and executing ideas, opportunities, and strategies for developing the use of the Pryor Art Gallery.</li>
<li>Work effectively as a team member.</li>
<li>High level of energy, initiative and creativity.</li>
<li>Decision-making and negotiating skills.</li>
</ul>
Working Conditions
<ul>
<li>Normal sitting and movement in an office environment.</li>
<li>Visual and hand usage of a computer.</li>
<li>Lifting and climbing when putting up/taking down exhibits.</li>
<li>Varying work hours including days, evenings and weekends.</li>
</ul>
Titles Supervised
None
Hiring Salary Range:&nbsp; $29,810- $35,770
This part-time position is based at the Columbia, TN Campus, and is not eligible for full benefits.&nbsp;
About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to student success both in and out of the classroom, as well as economic and community development in our nine-county service area.&nbsp;Columbia State is a member of the Tennessee Board of Regents.&nbsp;&nbsp;
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, disability, age, status as a protected veteran, genetic information, or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2501


      Pryor Art Gallery Curator
    

MOTLOW STATE COMMUNITY COLLEGE
is accepting applications for the following position:

Library Associate 3
This Library Associate 3 position serves as Motlow Library’s Testing Coordinator for the Smyrna Campus.
Position number: B99786&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
Salary: &nbsp;$33,312 to $36,312
Motlow State is located in the beautiful rolling hills of middle Tennessee and has four campuses that serve students from eleven counties.&nbsp; We offer a comprehensive benefits package that includes an excellent retirement package from the state of Tennessee, 401K plan with match, thirteen paid annual holidays in addition to annual and sick leave days, health and dental insurance, tuition discounts, and state employee discounts. Motlow positions are contingent upon funding availability and budget approval.
General Function:&nbsp;
The Library Associate 3 is a major provider of the library’s customer, circulation, and reference services and gives computer assistance and one-on-one instruction to library patrons as needed. May also be assigned duties in library technical services and digital resources, including, but not limited to: cataloging, classification, and processing of physical collection items; acquisition, cataloging, and maintenance of digital collection items.
Minimum Qualifications:
Bachelor’s Degree earned from an accredited institution and at least one-year customer service experience. &nbsp;Experience in increasingly responsible office work involving application of testing principles and use of technology in support of library services may be substituted for the required post-secondary education on a year for year basis.
Preferred Qualifications:
Bachelor’s Degree earned from an accredited institution and three years library employment experience
Major Duties and Responsibilities:
LIBRARY USER SERVICES: Provide supervision, mentorship, and guidance to Library Associates I and II, as well as student workers, ensuring the delivery of exemplary service to students, faculty, and community users. Offer expert guidance and instruction to library patrons on how to access and acquire both physical and digital information through the library's catalog. Manage and improve all aspects of circulation services, guaranteeing a seamless and efficient borrowing experience for library users. Facilitate the use of library materials, computer databases, and library equipment, providing comprehensive support and assistance. Monitor and facilitate use of study rooms. &nbsp;
LIBRARY SUPPORT SERVICES: Oversee and maintain records of daily library statistics and gate counts, leveraging this data to enhance library services and resources. Collaborate in collecting and reporting library statistics data on a daily basis. Administer Motlow IDs as required for students, faculty, staff, and community users. Manage the creation and maintenance of digital subject guides to enhance research and information access for library users. Take charge of troubleshooting library equipment by coordinating maintenance and service requests, monitoring inventory of supplies, and ordering essential items as needed. Ensure clear and accurate signage related to library hours and closings. Provide professional and courteous responses when handling the library phone, welcoming students, faculty, staff, and community users, and promptly addressing voicemail or email messages. Foster effective collaboration with all library areas, including distance education services, to enhance overall library offerings. Use Google and Microsoft Suites in addition to the Library's ILS software, databases, and catalog to facilitate access to information resources. Manage the movement of library materials, including lifting and carrying boxes weighing up to forty pounds and transporting book carts and equipment between buildings and rooms as required. Undertake travel to other campus locations as assigned or needed to facilitate library services. Contribute to the campus community by serving on designated committees as assigned and/or appointed. Assists students, faculty, and community users how to use virtual reality and other extended reality (XR) equipment and software.
TESTING CENTER COORDINATION:
<ul>
<li>Scheduling and Proctoring Exams: Schedule and proctor exams for students and faculty as needed. Ensure a secure and controlled testing environment, adhering to all testing center guidelines and policies.</li>
<li>Maintaining Testing Equipment: Coordinate the maintenance and upkeep of all testing equipment, including computers, software, and any specialized equipment required for testing. Report any technical issues promptly and ensure timely resolution.</li>
<li>Assisting with Accommodations: Work with students who require testing accommodations, ensuring that all necessary arrangements are made to accommodate their needs. This may involve communication with disability services and faculty members.</li>
<li>Data Management: Maintain records of testing sessions, including data related to the number of tests administered, test duration, and any incidents or issues that arise during testing. Use this data to generate reports for assessment and improvement.</li>
<li>Communicating Testing Center Policies: Clearly communicate Testing Center policies and procedures to students, faculty, and staff. Provide guidance and support to those utilizing the Testing Center's services.</li>
<li>Training and Supervision: Train and supervise Testing Center proctors and support staff, ensuring that they are well-prepared to assist with the testing process and maintain a secure testing environment.</li>
<li>Accessibility: Ensure that the Testing Center is accessible and inclusive for all users, including individuals with disabilities. Work with the library's accessibility services to implement necessary accommodations.</li>
<li>Collaboration: Collaborate with faculty and academic departments to coordinate the scheduling of exams and facilitate a smooth testing process. Act as a liaison between the Testing Center and other campus departments as needed.</li>
<li>Continuous Improvement: Stay updated on best practices in testing and assessment and propose improvements to enhance the efficiency and effectiveness of the Testing Center.</li>
</ul>
CATALOGING: Performs copy cataloging, communicates with database vendors and Integrated Library System customer service for support to resolve any discovery or cataloging issue. Recommends library purchases of digital, and print resources. Supervises the physical preparation of library materials for public use, ensuring quality and consistency. Determines the need for replacement, repair, or disposal of worn, damaged, or lost materials. Works with the director on original cataloging and making catalog and cataloging corrections. Supervises and performs ordering, tracking, and receipt of books and other materials. Maintains vendor contacts and reconciles vendor issues. Processes library materials and trains additional library staff on how to process materials.
DEVELOPMENT OF DIGITAL RESOURCES: Manages the library's electronic resources including e-journals, research and reference databases, e-books, online multimedia databases including sound and streaming video, and other electronic document collections. Coordinates trials of new resources and vendor demonstrations as needed. Coordinates and manages the selection, acquisition, and activation of electronic resources. including preliminary license review and negotiation in consultation with the Library Director and relevant liaisons. Manages annual renewal processes Investigates and implements new/emerging acquisition models and tools for electronic resources. Investigates and compares vendor products and offers, establishes and maintains effective vendor relations, negotiates and documents license terms and pricing, and collaborates with consortia partners. Reviews and analyzes current online collections and provides recommendations for changes. Maintains awareness and engagement with emerging trends and technologies in electronic resources management, makes recommendations for improvement.
Other duties as assigned
Knowledge, Skills, and Abilities:
<ul>
<li>Working knowledge of cataloging processes including books, DVDs, eBooks, and other digital resources.</li>
<li>Working knowledge of books, eBooks, and library databases.</li>
<li>Knowledge of customer service principles and ability to apply them in a library setting</li>
<li>Demonstrates a working knowledge of cloud storage, including Microsoft OneDrive and Google Suite.</li>
<li>Has experience using D2L or a similar Learning Management System</li>
<li>Maintains relevant and current knowledge of library best practices through continual professional development and/or attendance at professional development events.</li>
<li>Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies.</li>
</ul>
To ensure consideration, interested applicants must submit an application, transcript and resume online at <a href="https://www.motlowjobs.com" target="_blank">www.motlowjobs.com</a>
Human Resources Office, Dept. 200
Motlow State Community College
Telephone (931) 393-1592, TDD (931 393-1621)
E-mail; <a href="mailto:jobs@mscc.edu" target="_blank">jobs@mscc.edu</a> &nbsp;&nbsp;&nbsp;
Website: <a href="http://www.mscc.edu" target="_blank">www.mscc.edu</a>
Motlow College is an EEO/Title VI/Title IX/Sections 504/ADA Employer
Motlow State Community College does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities.


      Library Associate 3
    

Join Our Team as a part-time Open Enrollment Instructor!
Columbia State Community College is looking for experienced subject matter experts to teach non-credit, open enrollment classes that help individuals upskill for career advancement or pursue personal enrichment. We offer part-time opportunities in workforce development and lifelong learning—and we need passionate instructors to make it happen!&nbsp;

Why Teach With Us?
✔ Flexible scheduling to fit your lifestyle ✔ Freedom to design and deliver courses that make a real impact ✔ Help strengthen workforce development across Middle Tennessee ✔ Ideal for experienced professionals or retirees who want to share their expertise without the demands of a full-time role

Examples of Areas of Expertise We’re Seeking.&nbsp; 
Technical Skills:
<ul>
<li>Safety (OSHA certifications)</li>
<li>Information Technology (Cybersecurity, Data Analytics, AI)</li>
<li>Computer Training: Microsoft Office Suite, Adobe</li>
<li>Commercial Driving</li>
<li>AutoCAD</li>
</ul>
Leadership &amp; Organizational Development:
<ul>
<li>Project Management</li>
<li>Career Development (interviewing, resume writing, networking)</li>
<li>Leadership &amp; Supervision (team building, conflict management, feedback, evaluation)</li>
<li>Time Management &amp; Goal Setting</li>
<li>Organizational Management</li>
</ul>
Leisure &amp; Personal Enrichment:
<ul>
<li>Retirement Planning</li>
<li>Photography</li>
<li>Beekeeping</li>
<li>Youth Development (Robotics, Sports, Gaming, etc.)</li>
<li>Herbal Wellness</li>
<li>Quilting</li>
<li>Drawing, Painting, Watercolor</li>
<li>Music (Guitar, Ukulele, Banjo)</li>
<li>Cake Decorating</li>
<li>Additional topics considered.</li>
</ul>
Small Business &amp; Retail Development:
<ul>
<li>Social Media Marketing</li>
<li>Human Resource Management</li>
<li>Entrepreneurship Basics</li>
<li>Customer Service</li>
<li>Selling Fundamentals</li>
</ul>

What You’ll Do:
<ul>
<li>Develop and deliver engaging classes based on your expertise</li>
<li>Collaborate with a Columbia State coordinator on scheduling and location</li>
<li>Teach in classrooms or field settings or online</li>
<li>Assist in identifying target audience and support efforts to market to that audience and drive enrollment</li>
</ul>

Qualifications:
<ul>
<li>Required:</li>
<ul>
<li>Significant experience in subject area</li>
<li>Passionate about teaching content and inspiring others</li>
<li>Strong communication and instructional skills</li>
<li>Ability to adapt content for diverse learners</li>
</ul>
<li>Preferred:</li>
<ul>
<li>Teaching experience</li>
<li>Formal education in field</li>
</ul>
</ul>
Compensation: Commensurate with experience
Ready to share your knowledge and inspire others? Apply today and help us enrich our community through education and training! 
Important Information for Applicants: This posting establishes a pool of qualified instructors for Workforce and Continuing Education courses. Instructors are selected and hired as classes are scheduled and demand arises. Applicants may not be contacted immediately but will remain under consideration while the pool is active.
To learn more about Columbia State and the important work we are doing, please visit our website here: <a href="https://columbiastate.edu/workforce-continuing-education/index.html" target="_blank">Workforce and Continuing Education at Columbia State Community College</a>


      Open Enrollment Instructor- Workforce and Continuing Education
    

Join Our Team as a part-time Customized Corporate Trainer!
Columbia State Community College is seeking experienced professionals to deliver customized training solutions on an as needed basis for local businesses and organizations. Help employers upskill their workforce, close critical skills gaps, and boost productivity while sharing your expertise.&nbsp; Customized trainers typically work a few days per year to as many as several weeks per year.

Why Work with Us?
✔ Flexible scheduling to fit your availability ✔ Opportunities to design and deliver impactful training ✔ Make a real difference in workforce development across Middle Tennessee ✔ Perfect opportunity for experienced retirees looking to continue making a difference without the&nbsp;&nbsp; &nbsp;&nbsp;&nbsp; pressures of a full-time commitment.

Areas of Expertise Needed:
Technical Skills:
<ul>
<li>Safety (OSHA certifications)</li>
<li>Electrical Circuits, PLC, Electrical Safety Panel</li>
<li>Mechanics, Robotics, Fluid Power</li>
<li>First Aid/BLS</li>
<li>Information Technology (CyberSecurity, Data Analytics, Artificial Intelligence, etc.)</li>
<li>Computer Training:&nbsp; Microsoft Office Suite (Excel, Word, PowerPoint, Access), Adobe</li>
<li>Forklift Training</li>
<li>Lean Six Sigma/Quality Assurance</li>
<li>Commercial Driving</li>
<li>Active Shooter Response</li>
</ul>
Leadership &amp; Organizational Development:
<ul>
<li>Strategic Planning</li>
<li>Project Management</li>
<li>Career Development Skills (Interviewing, Resume writing, etc.)</li>
<li>Leadership &amp; Supervision (team building, conflict management, giving feedback, performance evaluation, etc.)</li>
<li>Institutional Needs Assessments</li>
</ul>

What You’ll Do:
<ul>
<li>Represent Columbia State Community College’s Partnerships, Workforce and Southern Campuses division to develop and deliver customized training courses/programs tailored to employer needs</li>
<li>Provide instruction on-site or at Columbia State campuses
</li>
<li>Collaborate with businesses to ensure training aligns with industry standards</li>
<li>Work with college Coordinator from initial contact with business through to contract completion to ensure company satisfaction and compliance with industry standards</li>
</ul>

Qualifications:
<ul>
<li>Required:</li>
<ul>
<li>Significant industry experience in one or more of the listed areas</li>
<li>Strong communication and instructional skills</li>
<li>Ability to adapt content for diverse audiences</li>
<li>Flexible availability for project-based assignments</li>
</ul>
<li>Preferred: Teaching experience</li>
</ul>
Compensation
<ul>
<li>Commensurate with experience</li>
</ul>

Ready to share your expertise? Apply today and help us build a stronger workforce!
 Columbia State Community College – Workforce Development Division
Important Information for Applicants: This posting establishes a pool of qualified instructors for Workforce and Continuing Education courses. Instructors are selected and hired as classes are scheduled and demand arises. Applicants may not be contacted immediately but will remain under consideration while the pool is active.
To learn more about Columbia State and the important work we are doing, please visit our website here: <a href="https://columbiastate.edu/workforce-continuing-education/index.html" target="_blank">Workforce and Continuing Education at Columbia State Community College</a>


      Customized Corporate Trainer- Workforce and Continuing Education
    

Title: Student Success Advisor
POSITION SUMMARY This position is responsible for tracking and assisting students by providing holistic services from pre-enrollment to completion for a defined set of students with a primary goal of assisting them with overcoming barriers to their success in college.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Build relationships with students to achieve their identified goals and objects. Review student progress and track student use of academic support services. Assist students in identifying factors that contribute to lack of academic progress, help students examine alternatives, and apply appropriate retention strategies to support students’ efforts. Strategize with faculty and other college staff as needed to improve support student success. Maintain accurate tracking data and notes for each assigned student, recommending appropriate referrals and opportunity programs.
Support annual recruitment of new students. Create and conduct training sessions/workshops for students, faculty and staff. Assist with a developing and implementing a variety of institutional retention activities. Participate in new student orientation and first year experience activities. Utilize an SIS student records system and be able to function within a computerized office environment.
REQUIRED QUALIFICATIONS Bachelor’s degree from an accredited institution
Two years’ experience delivering direct support/services to students in a higher education setting with a wide-ranging student body
PREFERRED QUALIFICATIONS Master’s degree from an accredited institution
Bilingual fluency in English and Arabic or Spanish
Prior work experience at a community college
Prior academic advising or student success coaching experience
KNOWLEDGE, SKILLS AND ABILITIES Ability to manage a caseload system of advising. Effective oral and written communication skills. Ability to maintain confidentiality and appropriately handle sensitive information. Strong organizational skills, including the ability to manage competing tasks and priorities while maintaining complete and accurate records. Proficient Microsoft Office and database management skills. Ability to build effective working relationship at all levels across the organization. Ability to work effectively with a wide range of constituencies in a varied community.
Open Until Filled: Yes
Rate of Pay: $44,148.00 to $55,185.00 annually, depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

159 Full Time Jobs in Franklin, TN, USA