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Job Summary:The senior administrative assistant role is responsible for providing excellent customer service to all constituents across the university. This position is also responsible for managing and distributing information and creating efficiency within the office or shared function. The senior administrative assistant is responsible for the support, clerical/administrative and project work for a college/school/division or building/function and may support multiple employees or shared spaces, in addition to community agencies and accreditation/regulatory agencies.Essential Functions:1. Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.2. Interacts with all management levels and external agencies; works independently and completes assigned projects with minimal supervision.3. Research and compiles data for internal (e.g., budget, assessment) and external (e.g., accreditation, regulatory bodies, state, and federal grants) reports.4. Reviews and analyzes special reports and data, summarizing information for dean and others.5. Authorizes and approves, within the delegated level of signature authority, purchase requisitions, check requisitions, employee reimbursements, credit card charges, and other budget obligations.6. Organizes, facilitates, and coordinates with dean and department chairs needs for required accreditation self-studies, site visits, including on-campus and off-campus needs.7. Coordinates and facilitates internal and external assigned events such as community advisory boards and academic ceremonies.8. Uses project management tools such as Excel, Event Application Software, and Microsoft Teams to track and coordinate University Events.9. Coordinates and facilitates faculty and staff searches in collaboration with the Search Committee and dean’s office.10. Monitors and prepares special contracts for full-time faculty (e.g., overloads, stipends).11. Coordinates and prepares external agency internship affiliation agreements and Certificates of Liability Insurance for all college programs and sites.12. Serves as recording secretary for monthly college department chair and college meetings.13. Commitment to process improvement by documenting and discussing efficiencies and eliminating failure points.14. Maintain confidentiality regarding sensitive information.Additional Responsibilities:1. Quickly prepare multiple forms of correspondence for all internal and external audiences.2. Communicate to internal and external audiences on behalf of the college and dean.3. Cascading key decisions after they are made by college dean and department chairs.4. Prepares and maintains college Dean appointment calendar that includes multiple stakeholders.5. Representative as key point of contact for building/division/college/school as designated.6. Mail distribution for designated area, order supplies as needed within function as a shared resource.7. Provide general support to visitors and guests.8. Perform other duties as assigned, requested, or directed to support university operations.9. Occasional flexibility in hours may be required.Qualifications/Education:1. Commitment to the mission statement, core values and goals of Alvernia University.2. Microsoft Office Suite proficiency3. Minimum 2-3 years of administrative assistant or related experience4. Excellent organizational and communication (written and oral) skills.5. Ability to excel at details, prioritize, multi-task, and work in a fast-paced environment.6. Problem-solving skills, the ability to identify problems, brainstorm, analyze options, and implement the best solution.7. Ability to network and collaborate interdepartmentally to obtain answers and solutions.Physical Requirements:1. Physical attendance is required to perform the duties of this job.2. Prolonged periods of sitting at a desk and working on a computer.3. Must be able to lift 15 pounds at times.

Alvernia University

Senior Administrative Assistant

Alvernia University’s ACBSP-accredited Header School of Business invites applications for a full-time, tenure-track Assistant Professor of Marketing position beginning August 2026. The School offers a major in Marketing and seeks a dynamic scholar-practitioner to contribute to the continued growth of its programs.Required Qualifications:<ul><li>Ph.D. in Marketing or a closely related field from an accredited institution (ABD candidates with an expected completion by May 2026 will be considered).</li><li>Demonstrated commitment to excellence in teaching and student engagement.</li><li>Ability to integrate diverse pedagogical approaches in various learning environments.</li><li>Defined research agenda and evidence of scholarly potential.</li><li>Commitment to service within the department, university, and broader community.</li></ul>About the School:The Header School of Business, housed in Alvernia’s state-of-the-art Reading CollegeTowne facility, features technology-enhanced classrooms and a business lab equipped with Bloomberg Terminals. The School collaborates closely with the O’Pake Institute for Entrepreneurship and Economic Development, supporting faculty engaged in applied scholarship and experiential learning.As an ACBSP-accredited institution, Alvernia values faculty who bring both academic and professional experience to provide a strong balance of marketing theory, practice, and scholarship in support of program goals.Faculty Responsibilities:The successful candidate will:<ul><li>Teach undergraduate and graduate marketing courses in traditional day, accelerated adult, online, and hybrid formats.</li><li>Advise and mentor students.</li><li>Participate in curriculum development, program assessment, and departmental initiatives.</li><li>Engage in service to the department, college, and university consistent with Alvernia’s mission.</li></ul>A commitment to high-impact teaching practices such as experiential learning, service learning, action research, and innovative pedagogy is expected.About Alvernia University:Alvernia is a forward-looking institution with a bold vision to become a 21st-century modern regional university. This includes expanding enrollment, strengthening business and entrepreneurship programs, increasing international student engagement, and deepening community partnerships.We seek faculty who are thoughtful, creative, and adaptable—individuals who will contribute meaningfully to Alvernia’s entrepreneurial and collaborative academic environment.Commitment to Mission and Values:All Alvernia employees uphold Franciscan ideals and contribute to the University’s mission through service, respect, intellectual curiosity, innovation, and accountability. The University is committed to creating an inclusive community that values diverse perspectives and identities, and strongly encourages applications from women and underrepresented minorities.Application Process:<ul><li>Letter of application</li><li>Curriculum vitae</li><li>Teaching philosophy statement</li><li>Research statement</li><li>Official transcripts</li><li>Three letters of recommendation</li></ul>Review of applications will begin immediately and continue on a rolling basis until the position is filled.Alvernia University is an equal opportunity employer committed to Franciscan values and to achieving excellence through diversity and inclusion.

Assistant Professor of Marketing, Tenure-Track Position

Part-Time Adjunct - FinanceAlvernia University’s Header School of Business is seeking applications for part-time (Adjunct) Instructors to teach the following Finance undergraduate courses in the Fall 2025 semester, starting 8/25/2025 and ending 12/5/2025.Applicants must have a minimum of a Master’s degree in business/finance or a related field. Experience teaching business/finance at the undergraduate level is preferred.· BUS 410 01 Financial Markets: Tuesdays from 11:00 AM to 12:15 PM (In person)· BUS 410 02 Financial Markets: Mondays from 2:30 PM to 3:45 PM (In person)· BUS 411 01 Financial Decision Making: Thursdays from 11:00 AM to 12:15 PM (In person)· BUS 411 02 Financial Decision Making: Wednesdays from 2:30 PM to 3:45 PM (In person) Please see the Undergraduate Catalog for course descriptions: <a href="https://catalog.alvernia.edu/" target="_blank">https://catalog.alvernia.edu/</a>These courses are offered in person at the John R. Post Center at Reading CollegeTowne Business Lab, 401 Penn Street, Reading, PA, 19601

Part-Time Adjunct - Finance

Job Summary: Under the direction of the Communicaton Specialist, the Marketing Content Graduate Assistant will be tasked with contributing content to and analyzing university campaigns and strategies for the Office of Marketing and Communications. This includes, but is not limited to, market research, photography, videography and writing with the opportunity to develop leadership, project management, media relations, graphic design, and website content skills. &nbsp;Essential Functions:&nbsp;<ul><li>Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating: service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.</li><li>Create content including, but not limited to photography, videography and copy for the university’s social media accounts, website, and Merit Pages, e-newsletter content, email drip campaigns and other digital and print publications.</li><li>Create and manage ROI tracking methods for marketing and communications reports</li><li>Assist in the facilitation and management of meetings, content shoots, interviews, and event coverage.</li><li>Proofread and edit copyfor marketing and communications collateral.</li><li>Perform other marketing and communications duties as assigned</li></ul>Qualifications/Education:&nbsp;<ul><li>Commitment to the mission statement, core values and goals of Alvernia University</li><li>Bachelor's degree in marketing, communications, or related field and current enrollment in an Alvernia graduate program. Must maintain a 3.0 Cumulative GPA.</li><li>A passion for storytelling and marketing, with excellent written, verbal and interpersonal skills</li><li>Ability to function as a team member as well as autonomously</li><li>Detail-oriented self-starter with a willingness to learn, good organizational skills, and ability to meet deadlines &nbsp;</li><li>Flexibility to adapt and react to changes in scheduling and projects; availability to work 20 office hours Monday-Friday (8am-4:30pm) and evening/weekend events as needed</li><li>Ability to work with various stakeholders and a diverse group of people</li></ul>Physical Requirements:&nbsp;<ul><li>In-person attendance is required in order to perform the duties of this job.</li><li>Prolonged periods of sitting at a desk and working on a computer.</li></ul><ul><li>Must be able to lift 15 pounds at times.</li></ul>

Graduate Assistant - Marketing & Communications

Alvernia University’s Header School of Business is seeking applications for part-time (Adjunct) Instructor to teach the following Accounting undergraduate course in the Spring 2025 semester, starting 1/21/2025 and ending 5/2/2025.BUS 253 Intermediate Accounting II: Mondays, Wednesdays, and Fridays from 1:25 PM to 2:15 PMPlease see the 2024-25 Undergraduate Catalog for the course description: <a href="https://catalog.alvernia.edu/" target="_blank">https://catalog.alvernia.edu/</a>This course is offered in person at the John R. Post Center at Reading CollegeTowne, 401 Penn Street, Reading, PA, 19601.

Accounting Part-Time Instructor (Adjunct) Position

Alvernia University is seeking applications for a part-time (Adjunct) Instructor to teach Data Analytics &amp; Information Systems undergraduate course. The course is offered in class on Tuesdays and Thursdays between 5:00 PM and 6:15 PM in the Fall 2024 semester, starting 8/26/2024 and ending 12/13/2024.Applicants must have a minimum of a Master’s degree in business/economics or related field. Experience teaching business/economics at the undergraduate level is preferred.&nbsp;

Part-Time Adjunct - Data Analytics & Information Systems

Alvernia University&nbsp;is seeking applications for a part-time (Adjunct) Instructor to teach Business – Data Analytics.Applicants must have a minimum of a Master’s degree in business or related field with a background in data analytics. &nbsp;Experience teaching business at the undergraduate level is preferred.&nbsp;

7 Administrative Staff Jobs in Reading, PA, USA