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Job Title Accounting Manager I Requisition Number RE50122 Working Title Finance &amp; Business Operations Manager Department Name 88000:LIBRARY ADMINISTRATION Work Location Lexington, KY Grade Level 45 Salary Range $47,278-78,000/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Sitting and/or standing for extended periods of time; performing repetitive motion tasks; effectively communicating with all individuals from varied professional backgrounds. Shift 40 hours per week; 8:00 am-5:00 pm; Monday-Friday; additional hours may be needed occasionally to complete job duties. This position is eligible for a remote/hybrid work schedule. Job Summary Reporting to the Director of Business Operations, the Business Operations Manager plays a critical role in overseeing financial and business functions for the UK Libraries centralized business office. This position is responsible for comprehensive account oversight and reconciliation, procurement management, financial reporting, oversight of cash handling and compliance with University policies and procedures. The Business Operations Manager will supervise two financial positions, provide guidance and support to library faculty, staff, and students and serve as a liaison with key University departments such as Treasury Services, Accounts Payable, Accounting &amp; Financial Services, Purchasing, Travel Services, and Risk Management. The position involves serving as the primary backup to the director, participating in strategic planning, and implementing goals and policies. The ideal candidate should be a self-starter, critical thinker, with strong attention to detail, and excellent communication skills. Advanced data analysis skills and the ability to develop and implement process improvements are also preferred. Skills / Knowledge / Abilities <ul><li>Advanced Excel skills strongly preferred (pivot tables, VLOOKUP, data modeling, etc.).</li><li>Strong attention to detail, analytical thinking, and the ability to work both independently and collaboratively.</li><li>Comfortable learning new systems and implementing process improvements.</li><li>Effective communication skills across varied stakeholders.</li><li>Experience managing or mentoring staff strongly preferred.</li><li>We value candidates who are adaptable, tech-savvy, and motivated to contribute to a culture of continuous improvement.</li></ul> Does this position have supervisory responsibilities? Yes Preferred Education/Experience <ul><li>Experience working in higher education or a similarly complex, decentralized organization</li><li>Proficiency with Tableau or other data reporting tools.</li></ul> Deadline to Apply 06/05/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Accounting Manager I

Job Title Custodial Supervisor Requisition Number RE50395 Working Title Department Name 3CP02:Phys Plt-Custodial Services Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None. Physical Requirements Lifting, pushing, and/or pulling objects up to and possibly over 50lbs; Standing or walking with objects up to 25lbs; Sitting at computer workstation for extended periods; Repetitive motion. While some work is done in an office, frequently work is out in the field overseeing zone locations and may be exposed to elements, weather, and other non-office type conditions. Shift 5:30am – 2:15pm; (Monday-Friday). 2:00pm – 10:30pm; (Monday-Friday). 9:30pm – 6:00am; (Monday-Friday). 3:30am – 12:00 noon; (Monday-Friday). Hours of work may vary dependent upon situational factors and may include some nights(s), weekend(s), and holiday(s) response. Job Summary The Custodial Supervisor: <ul><li>oversees daily custodial services requirements provided within assigned zone area(s)</li><li>reviews any changes (new and/or temporary) regarding custodial services requirements with respective customers and department management</li><li>ensures custodial services are completed in an accurate, efficient, and timely manner</li><li>serves as point of contact between customers, staff, and vendors</li><li>troubleshoots service issues as necessary and implements solutions</li><li>stays informed of current technology trends and learns new technologies as they are developed</li><li>strives for continuous improvement in all activities and work performance</li></ul> In addition, this position: <ul><li>directly supervises assigned custodial personnel</li><li>maintains appropriate staffing levels</li><li>focuses on relationships among team members and customers</li><li>addresses employee relations issues, and initiates corrective actions</li><li>conducts individual performance evaluations</li><li>prepares and implements training and development plans</li><li>proactively assists direct reports in reaching and obtaining their goals and objectives</li><li>promotes teamwork and a positive work environment</li></ul> Skills / Knowledge / Abilities MS Windows/Office; KRONOS; SAP Driver’s License — Preferred Does this position have supervisory responsibilities? Yes Preferred Education/Experience HS + 4 Years Deadline to Apply 06/08/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Custodial Supervisor

Job Title Administrative Services Assistant Requisition Number RE50401 Working Title Survivorship Administrative Services Assistant Department Name 7H025:CANCER CENTER-CORE SUPPORT Work Location Lexington, KY Grade Level 42 Salary Range $17.41-27.87/hour Type of Position Staff Position Time Status Full-Time Required Education AA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time, walking long distances, manage office supplies, repetitive motion. Shift Monday – Friday (40 hrs/wk). Job Summary The Markey Cancer Center is currently hiring an Administrative Services Assistant to support a new Survivorship Research Initiative. This position serves as the front-line interface for the Markey Cancer Center’s Director of Survivorship Research. Duties include but are not limited to: providing clerical, logistical, and administrative support for the leadership team; managing communications; planning and managing Survivorship Research Initiative meetings, projects, and events; liaising with internal and external collaborators; and providing research administration support for survivorship investigators (e.g., issuing and managing participant payments, supporting research activities). In addition to being detail-oriented, the successful candidate will exhibit maturity, customer service, and good judgment and have proficiency with MS Outlook, Word, and Excel; strong interpersonal skills; the ability to prioritize; excellent verbal and written communication skills; and the capacity to work independently and with flexibility. Experience with Concur and procards and/or research coordination preferred. This position is eligible for a hybrid work arrangement. IMPORTANT: Resumes and CVs cannot be substituted for a completed application. Incomplete applications could disqualify you from being considered for this position. If the information on your resume is not entered on the application, this will prevent us from being able to assess your education and experience when trying to determine a salary offer. To be considered you must fully complete the online application being sure to only put one (1) job title for each entry (multiple job titles for one employer must have separate entries), the # of hours worked per week and your ending salary. You will also be required to upload a cover letter and resume. To view the University of Kentucky’s exceptional benefits, please visit <a href="https://www.uky.edu/hr/benefits" target="_blank">https://www.uky.edu/hr/benefits</a>. Skills / Knowledge / Abilities MS Excel, Outlook, PowerPoint, Word; Concur, budgeting; Ability to effectively summarize information, search and navigate the Internet; Strong interpersonal skills; Well-developed verbal and oral communication capabilities; Problem-solving. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree with 2 years related experience. Deadline to Apply 06/12/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Administrative Services Assistant

Title: Digital Agronomy/Farming Operations Technology Instructor-Whiteville Extension 
Employee Classification:&nbsp;Faculty
Institution:&nbsp;TCAT-Jackson
Department: Digital Agronomy
Campus Location: TCAT Jackson
Job Summary
• Possess the organizational and communication skills necessary to teach all areas of Farming Operations Technology. • Commitment to remain current in the Digital Agronomy and Farming Operations field and maintain accreditation standards. • Provide individualized classroom, lab, and field work instruction to postsecondary and secondary students to prepare them for employment in agricultural fields. • Monitor, grade, and evaluate students’ progress and maintain student records. • Assist in recruitment and placement of students. • Maintain appropriate records and submit timely reports. • Participate in professional development activities. • Maintain good public relations with business and industry and develop and maintain an advisory group comprised of industry personnel for continued program improvement. • Perform other duties as assigned by administration 
Job Duties
Minimum Qualifications
• Qualified candidates must have a high school diploma or HiSET, technical diploma, or associate degree preferred in Agriculture, Education, or related field. • At least three (3) years’ experience in an agricultural setting. • Prior experience teaching at the secondary or post-secondary level a plus. 
Preferred Qualifications
Knowledge, Skills, and Abilities
• Possess a strong technical background in precision agriculture, crop production, or livestock production. • Knowledgeable of a variety of agricultural technologies including sensors, handhelds, drones, and comfortable working with industry-standard software. • Ability to operate heavy equipment as required to teach relevant courses in the Farming Operations Technology curriculum. • Ability to work in a variety of weather conditions for periods of time. • Must show evidence of good character, mature attitude, and stable personality. • Must possess a general knowledge of mechanical skills, general welding skills, basic electricity, and farm maintenance skills. 
Physical Demands / Working Conditions 
{sTAOther1}

Motlow State Community College


      Digital Agronomy/Farming Operations Technology Instructor-Whiteville Extension
    

Administrative Specialist I (Temp)Job ID: 13507Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEP<a href="https://www.utep.edu/UTEP" target="_blank">https://www.utep.edu/UTEP</a> is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/engineering/The" target="_blank">https://www.utep.edu/engineering/The</a> UTEP College of Engineering will serve the region, the nation, and the world by providing ACCESS TO EXCELLENCE through:Innovative educational programs that contribute to effective learning for our students, and that prepare graduates to be leaders and innovators in a variety of fields,Pioneering research programs that foster the creation of knowledge and invention of new technologies,Implementation and commercialization of knowledge and technologies to solve critical engineering and computing problems, andActive partnerships and collaborations with educational, government, non-profit, and commercial organizations, maintaining a commitment to diversity.<a href="https://www.utep.edu/keck/Located" target="_blank">https://www.utep.edu/keck/Located</a> at The University of Texas at El Paso, the Keck Center is a unique multidisciplinary research facility focused on the use and development of Additive Manufacturing (AM) technologies with primary focus areas in AM Technology Development, Engineered and Structured Materials, and Advanced AM Applications.Position InformationHiring Department: <a href="https://www.utep.edu/keck/Posting" target="_blank">https://www.utep.edu/keck/Posting</a> End Date: Open until filled.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pmFLSA status: Non-exemptEarliest Start Date: As soon as possible.Term: 1 year possible extension.Salary: $37,750 annually, commensurate with experience.Required Application Materials:• Resume• Cover Letter• List of three referencesNote: This position is Temporary and subject to availability of funds.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Under moderate supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials.Note: The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Statement of Duties and Responsibilities:Provides administrative support for management and department staff, including preparing letters or memorandums, and purchase requisitions; compiles, generates and distributes reports or other information requests, as needed or requested; files correspondence and other records; responds to correspondence independently when possible; routes priority mail to supervisor.Gaining or has attained proficiency in a specific area of discipline.Acts as a liaison for management by effectively interacting with internal and external customers/staff.Acts as custodian of university documents and records.Reviews clerical and personnel records to ensure completeness, accuracy, and timeliness.May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. May assist others who are tasked with placing outgoing calls to support management or department personnel.Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments; assists in initiating documentation for new hires, reappointments, and position changes.Arranges programs, events, conferences, trainings, and meetings by arranging for facilities (and caterer), issuing information or invitations, coordinating speakers, and controlling event budget; arranges complex and detailed travel plans and itineraries, complies documents for travel-related meetings, and accompanies supervisor when requested.Maintains inventory and tracking system of equipment and supplies.Coordinates department travel by handling conference registrations, travel authorizations, booking of airfare and hotel, and employee reimbursements.Oversees the monthly reconciliation of accounts and maintains all backup documentation for the statement of accounts.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsQualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsRequired Qualifications:Education: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility.andExperience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.Preferred Qualifications: Experience in an office setting (particularly a higher education setting)Additional InformationPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs.Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6239108jeid-a81ba4291d010c4398118016e0ed0698" target="_blank">https://apptrkr.com/6239108jeid-a81ba4291d010c4398118016e0ed0698</a>

The University of Texas at El Paso

Administrative Specialist I (Temp)

Manufacturing Business Development Manager (Temp)

Director of Business and Operations- VP Student AffairsJob ID: 13493Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.Position InformationHiring Department: VPSAPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pmFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $100,000 annuallyRequired Application Materials:• Resume• Cover Letter• List of three professional references with at least one supervisorThe primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionResponsible for overseeing the financial health and operations of the Division of Student Affairs. This includes managing budgets, financial planning, and ensuring compliance with financial regulations, while also working to support department's mission and strategic goals. Directs, coordinates, implements, and exercises functional authority for planning, organization, control, integration, and completion of projects within area of assigned responsibility.Essential FunctionsServe as a member of the Vice President of Student Affairs leadership team and plays a key role in divisional planning, resource allocation, professional development, continuous quality improvement and the attainment of divisional goals and objectives.Advises the Vice President for Student Affairs and divisional leadership on all phases of budget development, preparation, monitoring and management. Supports strategic planning through expenditure analysis and future budget projections.Oversees the institution's tuition and fee processes, including coordinating committees, managing communications, and handling all related documentation.Promotes organization policies and procedures in compliance with local, state, and federal rules and regulations including maintaining and successfully operating “Tell Pete,” the institution's electronic university customer service platform.Oversees the communication of policy, program, and operational changes through directives to departmental supervisors.Coordinates interdepartmental activities to promote operational efficiency and cost-effectiveness including short and long-range plans, and capital outlay (budget) requirements and documentation for assigned area(s).Establishes and implements fiscal procedures to support internal controls across budgeting, asset management, expense authorization, and account reconciliation.Collaborates in the development and implementation of strategic initiatives to enhance the efficiency of business transaction processes across the Division of Student Affairs, including exploring the potential implementation of a centralized Business Center. With a focus on standardizing and streamlining business transaction processes including Travel Authorizations and Reimbursements, non-travel expense reimbursements, Purchase Orders, non-PO vouchers, vendor setup, ProCard processing, Authorization for Professional Services (APS) agreements, and student appointments, the Director of Business and Operations will work to achieve a higher level of productivity and financial stewardship.Oversees the administration of contract processes from initiation to completion, maintaining accurate records, monitoring timelines, and ensuring adherence to terms and conditions.Develops, implements, and provides training policies, standards, guidelines, and security monitoring processes in relation to general control, privacy regulations, and development and operation of the University's infrastructure.Reviews and approves documentation relating to projects or events and needs specific to assigned area(s) including management of the Green Fund Committee.Understands department's role in accomplishing the University's mission.Compiles and submits reports as required by management, state, local, and federal regulatory agencies.Acts as liaison between departments and internal or external customers.Participates in various committees, professional training, industry conferences, and conventions.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Provide signature authority for the Vice President for Student Affairs in her stead.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Required Qualifications:Education: Bachelor's Degree.andExperience: Five years of related experience and/or training in the essential duties and responsibilities; or equivalent combination of education and experience. Occasional traveling requiredPreferred Education: Master's Degree in a Business AreaPreferred Experience: Three to five years of work in a business area within a higher education setting. Knowledge ofPeopleSoft system. Previous leadership or managerial experience.Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6242486jeid-d65991b2ce95a5489977190a87c6d3e3" target="_blank">https://apptrkr.com/6242486jeid-d65991b2ce95a5489977190a87c6d3e3</a>

Director of Business and Operations- VP Student Affairs

Administrative Specialist I - College of Liberal ArtsJob ID: 13511Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPThe University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 85% of our 25,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.About the College of Liberal ArtsThe College of Liberal Arts (CoLART) is comprised of three major fields: the humanities, the social and behavioral sciences, and the fine and performing arts. CoLART is the largest college at UTEP with 23 departments and programs and over 6000 students. The college offers 34 undergraduate bachelor's programs, 24 master's degrees, and four Ph.D. programs.For more, please visit: <a href="https://www.utep.edu/liberalarts/Position" target="_blank">https://www.utep.edu/liberalarts/Position</a> InformationHiring Department: College of Liberal Arts - Office of the DeanPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends.FLSA status: Non-exemptEarliest Start Date: 06/02/2025.Salary: $37,750 annually.Required Application Materials:• Resume• Cover Letter• List of three referencesIncomplete applications will not be considered.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Under moderate supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis for the Associate Deans at the Office of the Dean. Keeps official university records and executes administrative policies determined by or in conjunction with other officials.Essential FunctionsManages the Associate Deans' schedules, individual meetings, RSVPs, outside campus events, weekend's engagements.Collaborates with Associate Deans to organize, prepare, attend, and take notes/minutes for meetings. Coordinates work with University units and private organizations. Takes and transcribes dictation and composes and prepares confidential correspondence and reports.Coordinates or oversees the high-level administrative operations for Associate Deans. Periodically coordinates the reception area for the Dean's office. Performs complex and confidential secretarial functions for Associate Deans, including word processing/typing of letters, memos, forms, policies, and procedures.Works with and assists the CAO, Assistant Dean in ad-hoc projects.Handles confidential information. Provides administrative support for Associate Deans to include telephone coverage, copier projects (including overhead preparation and/or Power Point presentations), mail handling, supply control and necessary internal and external communication.Develops and maintains electronic lists of internal and external contacts such as donors, committee members, points of contact in college and university units, etc.Makes travel arrangements for the Associate Deans, including forms, and reimbursements.Processes purchase orders, travel requests, time sheets and other business transactions in the financial system for the Office of the Dean and as needed. Facilitates the organizing of programs, events, meetings, or conferences led by Associate Deans by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budgets.Receives information from other departments and compiles data for Associate Deans.Performs special projects and assignments as requested by Associate Deans such as review PeopleSoft action forms (HRMS, Financial and Leave requests), BP Logix, purchase requisitions.Keeps a list of internal and external providers for different purposes.Possesses knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Performs other duties that may be assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility.andExperience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.Preferred Qualifications:Bachelor's degreeExperience in an office setting (particularly a higher education setting).Excellent communication skills.Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity/Affirmative Action employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at <a href="mailto:titleix@utep.edu" target="_blank">mailto:titleix@utep.edu</a>, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 312.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6244175jeid-d881b7a82e32b846a3122e2961eba67b" target="_blank">https://apptrkr.com/6244175jeid-d881b7a82e32b846a3122e2961eba67b</a>

Administrative Specialist I - College of Liberal Arts

Executive Assistant to the PresidentSan Francisco Bay UniversityType: Full TimeMin. Experience: Some ExperienceAbout San Francisco Bay University:San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant to the President. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers, and our vision is to set the standard as a national model of higher education in service of the common good.At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable, quality education with a deep commitment to diversity, equity, inclusion, and social justice.We encourage you to learn more about SFBU by reviewing our strategic plan at <a href="https://www.sfbu.edu/strategic-plan" target="_blank">https://www.sfbu.edu/strategic-plan</a>.Position Summary:The Executive Assistant to the President plays a vital role in the day-to-day operations of the President's Office at San Francisco Bay University (SFBU), ensuring seamless administrative support that reflects the institution's high standards of professionalism and service.The Executive Assistant to the President role includes extensive calendar management for the President and the General Counsel, requiring sound judgment, discretion, strong organizational skills, and excellent communication. The Executive Assistant will plan and execute strategic meetings and events, keep records and minutes for the Board of Directors and other meetings, process expenses, coordinate travel, and manage certain social media accounts. The successful candidate must demonstrate professionalism, discretion, and enthusiasm for SFBU's mission.This is an exempt, full-time, in-person position and is located in Fremont, CA.Essential Duties and Responsibilities:• Support the daily operations of the President's Office under the direction of the Chief of Staff.• Coordinate complex calendars for the President and General Counsel, prioritizing engagements based on stated goals and needs.• Plan and execute high-level events and retreats, including private gatherings at the President's residence, ensuring seamless execution and follow-up.• Coordinate with the Director of Communications and Marketing to support content creation for the President's social media.• Support Board of Directors, Cabinet, and other executive meetings, including preparing agendas, gathering and collating materials, taking minutes, and disseminating pre- and post-meeting communications.• Maintain organized, secure files and databases related to the President's activities and sensitive information.• Manage expense reporting and financial documentation with accuracy and in compliance with SFBU policy.• Collaborate effectively with other SFBU administrative staff, modeling professionalism and sharing operational best practices.• Assist with special projects and communications.• Other duties as assignedMinimum Qualifications:• Bachelor's degree in Business Administration, Management, Communications, or a related field.• At least 5 years of proven experience as a senior administrative assistant or in a similar high-level administrative role, with a demonstrated ability to optimize office operations, manage complex schedules, and support senior leadership effectively.• Experience organizing high-profile events, meetings, and conferences, including planning, vendor management, day of coordination, and follow-ups.• Experience in managing confidential and sensitive information with a strong understanding of maintaining privacy in both written and verbal communication.• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Outlook) and collaborative tools (e.g., Google Workspace, Zoom, Teams).• Work evenings and weekends as required to manage and staff on-campus and off-campus events, including events at the President's Residence.• Must be able to lift 10 lbs and be comfortable walking or standing for long periods.Preferred Qualifications:• Experience in higher education or nonprofit environments is preferred, with an understanding of the unique needs and challenges within these sectors.• Experience managing social media or shared organizational accounts.Knowledge, Skills, and Abilities:• Demonstrated ability to juggle multiple priorities, tight deadlines, and executive demands while ensuring attention to detail and budget adherence.• Creative problem solver with the ability to anticipate challenges and implement thoughtful, effective solutions.• Able to execute tasks with excellence and efficiency, with limited direction or oversight.• Excellent organizational and time management skills and can prioritize effectively in a fast-paced environment.• Strong collaboration skills, with experience working in a matrix organization.• Experience managing budgets, processing expenses, and tracking expenditures.• Outstanding verbal, digital, and written communication skills, with the ability to engage a wide range of internal and external stakeholders.• Skilled in project management, with the ability to lead initiatives from planning through execution.• Willing and able to navigate and support a diverse and inclusive community.• Professional and diplomatic, with the ability to represent the President's Office with discretion and sound judgment.• High level of integrity and accountability, consistently aligning actions with the university's mission and values.Application InstructionsTo ensure full consideration, please submit the following:• A brief letter of interest that describes your knowledge of SFBU and how your experience directly positions you to support President Ladany.• A current CV/resume that highlights your relevant experience and demonstrates how it aligns with the goals and values of SFBU.• Names and contact information for three references.Application screening will begin immediately and continue until the position is filled.This position description is not intended to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time, with or without notice.SFBU is an Equal Opportunity / Affirmative Action Employer: SFBU is committed to providing equal employment opportunities for all employees and applicants for employment. SFBU does not discriminate in employment opportunities or practices based on race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation or any other characteristic protected by law.In accordance with federal and state disability laws, San Francisco Bay University provides reasonable accommodations to applicants with disabilities. If you require assistance during the application or interview process, please contact SFBU Human Resources at <a href="mailto:hrmgr@sfbu.edu" target="_blank">mailto:hrmgr@sfbu.edu</a>.To apply, please visit: <a href="https://apptrkr.com/6244507" target="_blank">https://apptrkr.com/6244507</a>

Executive Assistant to the President

Assistant Dean, Admissions and Financial Aid (0303U), Berkeley Law - 78364About BerkeleyAt the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our <a href="https://chancellor.berkeley.edu/guiding-values-and-principles" target="_blank">https://chancellor.berkeley.edu/guiding-values-and-principles</a>, <a href="https://diversity.berkeley.edu/principles-community" target="_blank">https://diversity.berkeley.edu/principles-community</a>, and <a href="https://strategicplan.berkeley.edu/" target="_blank">https://strategicplan.berkeley.edu/</a>.At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for <a href="https://www.youtube.com/watch?v=KEjdp4CRjgg&amp;t=3s" target="_blank">https://www.youtube.com/watch?v=KEjdp4CRjgg&amp;t=3s</a> (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can <a href="http://grow.berkeley.edu/" target="_blank">http://grow.berkeley.edu/</a> at UC Berkeley.Departmental OverviewUC Berkeley School of Law (Berkeley Law) is one of the nation's great centers for legal education, ever exploring and pushing new intellectual boundaries while tackling urgent, real-world issues. Berkeley Law is also known for its vibrant and engaged community of students and scholars who are committed to providing leadership and making a difference on problems of local, national, and global import.At Berkeley Law, we are committed to excellence in education and scholarship, as well as equality of opportunity. We believe we have a responsibility to use our substantial intellectual capital to help solve real-world problems and to create a more just society through clinics, research, and policy engagement. We believe that a Berkeley Law degree is a tool for change, both locally and globally, and that we should be educating the leaders of tomorrow. We maintain an environment that nurtures academic and personal growth, respects a diversity of ideas, and stimulates independent thought and critical reasoning.Position SummaryThe Assistant Dean, Admissions and Financial Aid is responsible for the selection and enrollment of new students at Berkeley Law, across multiple programs (J.D., LL.M., JSD). They are a member of the senior administrative team and a leader at the law school, charged with responsibility to maintain and adhere to law school, campus, and UCOP policy and applicable laws, and to achieving the vision of the dean. The Assistant Dean of Admissions and Financial Aid manages a large professional staff, overseeing all aspects of the operations, balancing priorities, and ultimately is responsible for ensuring the success of the department. They work with the dean, senior leaders, current students, campus and community partners, alumni, and others, and they use data, technology, strategic planning, enrollment management tools, financial acumen, excellent communication skills, and knowledge of the Berkeley Law mission and programs to build the Berkeley Law class each year.Application Review DateThe First Review Date for this job is: 05/29/2025.Responsibilities• Management:• Provides direction to subordinate managers and / or supervisors in order to accomplish overall goals for the department. This includes four main department branches: J.D. admissions, LL.M. admissions, JSD admissions, and financial aid (for all law school students).• Oversight and guidance is also provided to the admissions operations for the Visiting Scholars Program (VSP).• Provides leadership and strategic direction.• Responsible for the employment and selection, training, development, performance management and evaluation, counseling, and discipline of assigned staff.• Monitors employee performance, provides direction, coaching and assistance as needed.Admissions and Enrollment Management:• Reviews all admissions recommendations and holds ultimate responsibility for admitting and enrolling new students to Berkeley Law J.D., (regular decision and transfer), LL.M., and JSD programs; Berkeley Law typically receives 6000+ J.D. applications and several thousand LL.M. applications.• Develops, interprets, and administers complex admissions and financial aid policies and programs in a high-volume, high-stakes environment with tight timelines and clear objectives.• Determines and clarifies the criteria for admissions and makes changes to the application form and other tools or instructions in order to gather the information necessary to render a decision.• Reviews appeals and other actions on a case-by-case basis where applicable, exercising exceptional professional judgment and demonstrating the appropriate transparency and consistency.Budget Management:• Responsible for developing and implementing large, complex budgets for departmental operations (non-compensation) and for compensation for represented and non-represented staff.• Also develops and deploys an eight-figure financial aid budget that includes multiple programs such as the Military Promise Program, NAOP+, Public Interest Scholars, Reconsideration, LLM recruitment, binding early decision programs, etc. (This requires excellent skills modeling and forecasting, building enrollment and yield projections in order to deploy resources strategically while ensuring the budget is not exceeded.) Makes decisions on performance, salary actions, hiring decisions and other human resources related issues of managed staff.Program Development and Strategic Planning:• Oversees numerous functional areas within the team such as communications, student financial aid, events, etc.• Evaluates success of programs and the department overall, and develops solutions such as by proposing new initiatives, consulting with partners, designing or redesigning programs, etc.• Plans departmental activities and investments well in advance, identifying and advocating for the resources necessary to accomplish goals.Compliance and Reporting:• Holds responsibility for ensuring compliance with applicable laws and policies related to admissions and financial aid.• Coordinates with the dean and others, including campus counsel, as needed.• Oversees and directs reporting functions as needed to meet the requirements of accrediting bodies and the university/system or strategic objectives of the law school.• Reviews web, print, and other materials.• Responds to inquiries from a variety of sources, including press and PRA requests.Communication and Messaging:• Communicates effectively with a variety of groups in a variety of modalities, representing the school clearly, accurately, and professionally.• Develops and delivers key messages, ensures the website, electronic and print materials, etc. are aligned with the overall messages of the school and impart a clear sense of the unique aspects of studying at Berkeley Law.• Delivers high-stakes remarks and written products.• Partners with others and represents the enrollment and admissions perspective in school wide decision-making.Systems Management:• Responsible for leading implementation of and enhancing systems that support the program(s).• Works with IST and others to address needs such as storage of secure student data, and the selection, support, and maintenance of tools and systems such as UNITE, Salesforce, etc.• Possesses excellent technical skills and proficiencies, necessary to accomplish goals, assess effectiveness, develop programs, etc.• Uses advanced analytical tools and skills to do predictive modeling for enrollment and financial aid and to communicate outcomes.Leadership:• Serves on the senior administrative/leadership team and works collaboratively with other senior leaders in areas such as Student Services, Career Services, Finance and Business, and members of the faculty.• Represents the law school independently in a variety of contexts, exercises excellent political judgment, and manages difficult situations involving nuanced policy interpretation.Required Qualifications• Advanced knowledge of education theory, policy, practice, and evaluation.• Significant knowledge of and/or can quickly learn the goals and mission of the University as they relate to academic preparation, outreach, recruitment, financial aid and admission.• Significant knowledge of and/or can quickly learn Berkeley Law, UC Berkeley, legal education, financial aid programs and practices in a professional school setting, and law school admissions in J.D., LL.M. and JSD programs.• Advanced knowledge of admissions policies, applicable laws, reporting requirements, accreditation requirements, and other compliance-related policies in the professional school admissions and financial aid spheres.• Significant knowledge of the features of legal education at an ABA-accredited law school and the competitive landscape in which Berkeley Law operates with other leading law schools.• Advanced knowledge of fiscal management policies and practices and/or ability to quickly learn and understand University personnel management policies and practices.• Broad knowledge of financial analysis, human resources and organizational behavior, and short- and long-range planning and project management strategies to support the delivery of key outcomes or drive decision-making using data from a variety of sources.• Knowledge of organizational development strategies and practice, staff supervision, performance management, etc.• Demonstrated personnel management and conflict resolution skills to effectively lead and motivate others.• Significant knowledge of evaluation methodologies, data analysis procedures, and systems necessary for working with technical staff to develop effective data management and evaluation systems.• Skills in organization to effectively manage multiple important priorities.• Proven ability to organize and drive department work functions in an efficient and effective manner, including in an environment with limited resources.• Excellent communication skills in areas such as analytical and persuasive writing, public speaking, marketing and technical communication, customer relationship management platforms, etc.• Must be able to travel as much as 30% time to outreach and recruitment events. Travel somewhat seasonal, local (requiring valid driver's license), national, and international (requiring valid passport).• Working knowledge of and/or can quickly learn University policies, processes, and procedures and of Federal and California laws pertaining to the privacy rights of students and access to student information, including Family Educational Rights and Privacy Act (FERPA).• Demonstrated ability to work effectively and collaborate with individuals and groups from a wide range of backgrounds, experiences, and perspectives.• Demonstrated commitment to fostering an inclusive and supportive environment that promotes collaboration and mutual respect among all members of the UC Berkeley community and its stakeholders.• Must demonstrate strong interpersonal skills, including the ability to engage with and understand individuals from varied academic, socioeconomic, cultural, disability, gender, and ethnic backgrounds.Education/Training• Bachelor's degree in related area and/or equivalent experience/training.Preferred Qualifications• Familiarity with a wide range of technical solutions and tools, including some that are unique to law school admissions, such as: UNITE, Salesforce, Tableau, Excel, Google Suite, etc.• Familiarity with international student recruitment, and with LLM programs in different configurations (traditional academic year, hybrid, executive track, etc.) and JSD programs.• Juris Doctor (J.D.) or LL.M. Degree and/or equivalent experience/training.Salary &amp; BenefitsFor information on the comprehensive benefits package offered by the University, please visit the University of California's <a href="http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlwebsite" target="_blank">http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.htmlwebsite</a>.Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.The budgeted annual salary range that the University reasonably expects to pay for this position is $175,000.00 - $205,000.00. The full range for this classification is $109,200.00 - $207,800.00.• This is a full-time, Career position that is eligible for full UC benefits.• This is an exempt, monthly-paid position.How to Apply• To apply, please submit your resume and cover letter.Driving Required• Required to hold valid driver's license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program.Other Information• This is not a visa opportunity.• This position is eligible for up to 20% remote work. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.SB 791 and AB 810 Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer."Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:<a href="https://policy.ucop.edu/doc/4000385/SVSH" target="_blank">https://policy.ucop.edu/doc/4000385/SVSH</a><a href="https://policy.ucop.edu/doc/1001004/Anti-Discrimination" target="_blank">https://policy.ucop.edu/doc/1001004/Anti-Discrimination</a><a href="https://policy.ucop.edu/doc/4000701/AbusiveConduct" target="_blank">https://policy.ucop.edu/doc/4000701/AbusiveConduct</a>Equal Employment OpportunityThe University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.To apply, visit <a href="https://apptrkr.com/6240930" target="_blank">https://apptrkr.com/6240930</a>

200 Administrative Staff Jobs