Registered Medical Assistant III - Pediatric Ambulatory Care

companyWashington University In St. Louis School of Arts&Sciences
location1 Children's Pl, St. Louis, MO 63110, USA
PublishedPublished: 2/8/2024
Full Time

Scheduled Hours


Position Summary

Position functions as a Medical Assistant in the department, prepares and maintains exam rooms, collects patient forms and medical records, maintains EMR, assists with patient flow and ensures the overall smooth running of the clinical office. The Medical Assistant III acts as the primary clinic resource in a multi-specialty clinic; is able to anticipate and meet the needs of patients, providers, and team members.

Job Description

Primary Duties & Responsibilities

Patient Care Duties

  • Interacts directly with patients in clinic setting and completes clinical tasks which may include obtaining vital signs, completion of EKGs, phlebotomy, and verification of medications.
  • Prepares for office hours by doing tasks such as obtaining charts, scheduling tests, and preparing exam rooms.
  • Assists with examinations, procedures, and lab tests.
  • Assists with renewal and authorization of non-narcotic medications per standing orders and department guidelines.
  • Administers medications under the order of physicians or nurse practitioner (this includes vaccines and IM and subcutaneous injections).
  • Interacts directly with patients in the clinical office and completes clinical tasks which may include obtaining vital signs, completion of EKGs, phlebotomy, and performance of CLIA waived tests, for example, HgbA1C testing, pregnancy tests, etc.  Documents appropriately and accurately in EMR.
  • Prepares for office hours by ensuring each exam room is clean and adequately stocked.
  • Assists with examinations, procedures, and lab tests.
  • May administer medications under the order of physician or nurse practitioner (this includes vaccines and IM and subcutaneous injections

Communication and Documentation 

  • Schedules and assigns work to other Medical Assistants to ensure appropriate staffing; assists in orientating and training new Medical Assistants.
  • Directs patient flow, assists with special procedures/treatments, and completes requisitions.
  • Routes  phone  messages,  patient  questions,  and  telephone  communications  to appropriate personnel.
  • Assists  with  care  coordination  by  doing  tasks  outlined  under  the  department guidelines such as completing standard work, scheduling diagnostic procedures, monitoring patient waiting time in rooms with follow-up with patient if greater than 30 minutes.
  • Completes necessary paperwork and documentation in a timely manner.
  • Distributes and collects patient paperwork and medical records for providers.
  • Answers questions from patient/family regarding treatments, diagnosis and procedures.
  • Documents point-of-care testing results and medication administration per department guidelines.
  • If order entry in the electronic medical record is part of the job function, completes requisitions/orders per Washington University guidelines.

Equipment and Supplies 

  • Monitors supply inventory, ensuring adequate supplies, equipment, or garments are available and that they comply with regulations.
  • Cleans and stocks exam rooms, provider areas and other clinical space. Sterilizes equipment, as required.
  • Performs quality controls for all point-of-care testing in compliance with CLIA, WUSM, and EH&S recommendations and guidelines.
  • Monitors and records temperatures for all refrigerators and freezers located in clinical areas in compliance with VFC and departmental guidelines.

Other Functions 

  • Maintains required HIPAA compliance, skills/competencies and participates in in-services, staff programs, continuing education, and cross-training programs according to established standards and Washington University policies.
  • Complies with OSHA, state and federal regulatory sources/standards.
  • Participates in quality improvement activities to ensure appropriate clinical outcomes.
  • Performs other duties as assigned.

Preferred Qualifications

  • One year or more of supervisory or team leader experience.
  • Three years or more of Medical Assistant experience.
  • Graduate of an accredited Medical Assistant program.
  • Electronic medical record experience.
  • Interactive communication skills with ability to work with physicians, patients, families, significant others, and support staff.
  • Strong interpersonal, organizational, and telephone skills, working knowledge of anatomy and physiology, fundamentals of medical terminology.

Required Qualifications

  • High school diploma or equivalent high school certification.
  • Registered or Certified Medical Assistant with three years of related work experience (examples of related fields include military medic, emergency medical technicians, Nurse’s Aide, physical therapy and nurse technicians, and certified athletic trainers). Medical Assistant credentials must be obtained from in-person proctored exams from the following certifying bodies: NHA, AAMA or AMT. In-person proctored credentials from other certifying bodies may be accepted upon approval from Human Resources. Substitutions include:
    • Graduate of an accredited nursing program (such as RN/LPN), or comparable allied health training program with a minimum of one year of relevant experience.
    • Ability to show proof of a Medical Assistant certification/registration with successful completion of certification exam (online proctored exams are not sufficient to meet the credential requirement) within six months of hire date (or within a shorter time frame if noted by hiring manager).
  • Basic Life Support certification (Online BLS certifications, those without a skills assessment component, are not sufficient to meet the BLS requirements).



Salary Range

$18.84 - $28.29 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.


If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement


  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.


  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!


  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.