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Job Title Patient Services Coordinator/UKHC Requisition Number RE46493 Working Title Patient Services Coordinator – KCH Richmond Road Pediatric Clinic Department Name M4000:Pediatrics Clinic Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting at a computer workstation for extended periods of time with repetitive motion (such as typing); walking including pushing, pulling, and/or lifting up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 50lbs. Shift Monday – Friday, Day Shift; 8:00 am – 5:00 pm (40 hrs/wk) Job Summary This position is responsible for coordination of patient services, which includes, but is not limited to, gathering medical records, scanning, making referrals to other healthcare facilities, coordinating and scheduling multiple appointments, and answering phone calls. The person in this position will need to be adept at working within a multidisciplinary team and have strong interpersonal communication skills. Medical terminology knowledge/experience is preferred, as is customer service experience in healthcare. The person in this position will schedule patient services for multiple departments within the clinic. The person must be detail-oriented and be able to communicate effectively verbally and through email. IEBC (Internal Employee Being Considered). Skills / Knowledge / Abilities MS Windows, EPIC, Telephone etiquette, customer service Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer at least 6 months of customer service, medical office, or care coordination experience. Deadline to Apply 08/01/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

University of Kentucky

Patient Services Coordinator/UKHC

Job Title Patient Services Coordinator/UKHC Requisition Number RE46506 Working Title Surgery Coordinator Head, Neck &amp; Respiratory Clinic Department Name M3030:Cancer Clinic Services Work Location Lexington, KY Grade Level 07 Salary Range $17.50-27.31/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 5 yrs Required License/Registration/Certification None Physical Requirements Requires handling of light-weight objects up to 10 pounds, some standing/walking, and sitting for long periods of time. Shift Day shift, 8:00am – 4:30pm. Job Summary The Cancer Clinic Services seeks a Patient Services Coordinator. This position is key in coordinating patient care across several multi-disciplinary clinics. This position will use communication and organizational skills to facilitate the multidisciplinary coordination of effort necessary for quality patient care/satisfaction by partnering with physicians, clinical and front desk staff, and other departments to achieve the desired outcome for patients/families. The primary job functions of this position will be to schedule procedures and surgeries for various oncology specialists as well as obtain insurance authorizations for the services. This individual will perform all necessary patient registration and/or paper processing necessary for the patient registration, and appropriate reimbursement to be obtained by hospital and physicians; collects copays. Duties include: <ul><li>Consents for treatment.</li><li>Authorization for release of information.</li><li>Federal Medicare messages.</li><li>HIPPA Privacy Notices.</li><li>Assist in verification of financial data provided by the patient at registration and assign the appropriate financial classifications. Insurance plan codes.</li><li>Coordination of benefits.</li><li>Assign medical record numbers after completing thorough search of database.</li><li>Ensures that necessary referrals and insurance authorizations have been obtained.</li><li>Direct patients/visitors to correct location.</li><li>Treats all internal and external customers with dignity and respect.</li><li>Use online information to confirm patients destination whenever the patient seems unsure, or when there is no paperwork.</li><li>Display teamwork and collaboration with coworkers.</li><li>Comply with federal, state, University, hospital and departmental policies and standards other healthcare professionals to care for patient needs.</li></ul> Skills / Knowledge / Abilities Medical terminology, customer service, communication, organization, multi-tasking, and detail-oriented. Experience in medical terminology, CPT and ICD-10 coding, obtaining insurance authorizations, scheduling procedures, working with electronic records, and customer service. Communication, organization and multi-tasking skills, computers. Does this position have supervisory responsibilities? No Preferred Education/Experience Associate’s degree in a healthcare related field and six or more years of related experience preferred. Deadline to Apply 08/01/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Job Title Program Coordinator II/UKHC Requisition Number RE46504 Working Title Program Coordinator II/UKHC Department Name H3999:EVPHA Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements Occasionally lifting of objects up to 25 lbs, and sitting for long periods of time Shift Monday – Friday, Day Shift; 8 am – 5 pmOccasional weekend and evening hours to manage volunteer group activities, committee meetings and events. Job Summary The Program Coordinator II is a strategic role coordinating recruitment events and developing communication plans for the Strategic Workforce Initiatives unit. This position will manage logistics for job fairs, information sessions, skills assessments, and will collaborate with leadership to create marketing materials and social media posts to raise awareness of UKHC career opportunities. Responding to inquiries from all levels, the Program Coordinator will advise and handle requests independently, ensuring timely communication, maintain program documentation, reports, and participate in professional development opportunities to stay up-to-date on UKHC policies. This is an opportunity to make a significant impact on UKHC’s workforce initiatives. Skills / Knowledge / Abilities The position requires a clear communicator, both verbal and written, organized with effective time management skills, demonstrating a willingness to learn and adapt, with the highest standards of behavior, detail orientation, collaborative manner and work ethic. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer background in healthcare, communication, or education. Deadline to Apply 08/01/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Program Coordinator II/UKHC

The Admissions Coordinator is primarily responsible for the front desk support of the Admissions Department with particular focus on customer service and the prospective student entrance process. Assists with gathering information, pre-screening and pre-qualifying potential students to ensure a trouble-free student admission and processing system; and performs routine clerical, office and data entry tasks. Provides excellent customer service to prospective and enrolled students in accordance with the mission and purpose of the school.Essential Functions &amp; Responsibilities:<ul><li>Facilitates and ensures timely customer service of current and potential students.</li><li>Assures that prospective students complete all required forms for enrollment and processing by prescreening all student applications; submits to applicable Admissions Representative.</li><li>Assists in the resolution of student and prospective student inquiries, questions and/or problems; refers to appropriate person as needed.</li><li>Screens telephone calls and routes to appropriate individuals. Distributes incoming faxes as appropriate.</li><li>Coordinates campus incoming and outgoing mail distribution; opens and distributes as appropriate.</li><li>Deals discreetly with large amounts of sensitive, confidential information concerning students, staff and campus affairs.</li><li>Tracks current and/or prospective student data/information, develops, prepares and submits reports as required and/or needed.</li><li>Assigns, enters, and distributes all leads to the Admissions Representatives in a timely manner.</li><li>Reconciles daily leads and applications, as well as immediate resolution of data integrity issues.</li><li>Maintains record keeping and filing systems. Classifies and files correspondence, records and other documents.</li><li>May assist with preparations/arrangements for meetings and/or other special projects as assigned.</li><li>Maintains regular and timely attendance, reports to work as scheduled and assures time worked and/or time-off is recorded properly.</li><li>Conducts job responsibilities in accordance with the standards set out in the College’s Ethics Code of Business Conduct, Corporate Compliance Agreement, its policies and procedures, applicable federal and states laws, and applicable professional standards.</li><li>Maintains established department policies, procedures and attends in-services and other required meetings.</li><li>Maintains confidentiality of all customer, student, associate, and/or company information as required.</li><li>Performs other job duties as assigned.</li></ul>Minimum &amp; Preferred Qualifications:Required:<ul><li>High school graduate or equivalent required.</li></ul>Experience &amp; Skills:Required:<ul><li>Two to three year’s prior experience as front desk receptionist, administrative assistant or equivalent in an academic or business office environment required.</li><li>Experience with MS Office.</li><li>Experience with data entry and multi-line phone aptitude.</li><li>Experience with reception and telephone techniques.</li><li>Ability to maintain confidentiality of all associate, student and administrative information.</li><li>Ability to work effectively in a highly ethnic and culturally diverse student and associate community.</li><li>Ability to exercise excellent customer service skills.</li><li>Excellent analytical and organizational skills.</li><li>Ability to demonstrate strong professional written and verbal communication and interpersonal skills.</li><li>Ability to self-direct, self-pace, multi-task and function well under pressure of deadlines and conflicting priorities.</li><li>Ability to work with individuals at all levels of the organization.</li><li>Willingness to work a flexible schedule.</li><li>Ability to exercise good judgment.</li><li>Ability to make procedural decisions and judgments with skills in gathering data, compiling information, and preparing reports.</li></ul>

Admissions Coordinator

Job Title Grant Program Coordinator Principal Requisition Number RE46230 Working Title Grant Developer Department Name 7H045: Barnstable Brown Diabetes Center Work Location Lexington, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements The essential job functions of this position require you to: communicate and build working relationships with staff, faculty and individuals from diverse backgrounds; abide by University guidelines; maintain confidentiality; prioritize and manage work effectively; provide exceptional customer service and positively represent the university; ensure work is detailed, accurate and completed in a timely manner; lift, push, and/or pull objects up to 50lbs; stand or walk with objects up to 25lbs. Shift Monday – Friday as determined by supervisor (40 hours/week) Evenings and weekends may be required to meet deadlines. Job Summary The Barnstable Brown Diabetes Center is looking for a Grant Writer who will be primarily responsible for helping diabetes/obesity research investigators address Center and institutional goals in the area to develop large grant applications. This person will be instrumental in helping us identify new funding opportunities, write/coordinate grant applications, build our research base, and will be expected to ensure compliance with University of Kentucky policies and procedures, as well as federal, state, and local regulations. The successful candidate will have the ability to understand, interpret, and research complex and varied regulations; think critically and work collegially to successfully resolve questions and issues for faculty, staff, and colleagues; communicate timely and professionally to a diverse range of individuals; the ability to multitask and prioritize; a strong attention to detail; and a willingness to be a lifelong learner. The University of Kentucky, an academic medical center, has maintained a strong strategic focus on clinical and translational research and has made significant investments in the development and expansion of core research facilities, as well as the ability to strengthen engagement and translation of research. Come join our team to see what makes UK one great place to work! Skills / Knowledge / Abilities The ideal candidate must be customer service oriented and have effective time management, planning and organizational, attention to detail, observation, decision making and analytical skills. This individual must be a team player and possess excellent communication skills (written and verbal) with a strong respect for diversity, and confidentiality. In addition, we are looking for experience with Microsoft Office Suite and knowledge of clinical trial standards. Does this position have supervisory responsibilities? No Preferred Education/Experience Master’s or Doctoral degree preferred. A strong grant writing knowledge base as well as experience with grant submissions is highly desirable. In addition, a strong working knowledge of research regulations. Deadline to Apply 08/14/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Grant Program Coordinator Principal

Job Title Clinical Services Coordinator Senior Requisition Number RE46478 Working Title Department Name 7A760:Division of Comprehensive Care Work Location Lexington, KY Grade Level 44 Salary Range $43,805-70,075/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 2 yrs Required License/Registration/Certification None Physical Requirements Sitting or standing for long periods of time Shift Monday–Friday Day Shift. Typically, 8:00am-5:00pm Job Summary The Clinical Services Coordinator Senior will provide direct assistance to the Clinic Manager/Clinic Manager Sr. for operational support while supervising clinical staff. The Clinical Services Coordinator will also assist with setting and achieving operational goals while working collaboratively to resolve concerns as a member of the clinic’s leadership team. Skills / Knowledge / Abilities Supervisory Skills, Excellent Communication Skills, Organization, Planning, Dependability, Attention to Detail, Leadership, Knowledge of Dental Software, and Proficiency in Microsoft Office. Does this position have supervisory responsibilities? Yes Preferred Education/Experience Candidate with clinical supervision experience Deadline to Apply 08/07/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Clinical Services Coordinator Senior

Job Title Research Coordinator Requisition Number RE46023 Working Title Department Name 7H853:NEUROSURGERY Work Location Lexington, KY Grade Level 43 Salary Range $19.18-30.68/hour Type of Position Staff Position Time Status Full-Time Required Education MS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements Sitting/standing for long periods of time. Lifting up to 50 pounds at times Shift Monday through Friday, 8:00 am – 5:00 pm. Occasional evening, nights or weekends per study need. Job Summary The Department of Neurosurgery KNI Clinical Research Office is looking for a qualified person to serve as a research coordinator to maintain select NIH and investigator-initiated research projects. Excellent communication and organizational skills are required to be successful in this position. Regulatory documentation responsibilities include preparation of quarterly and annual reports for Federal and Private funding entities and internal regulatory personnel. Position will be responsible for scheduling and conducting clinical research study visits. Skills / Knowledge / Abilities Excellent communication skills (oral and written), project management experience, research grant development and submission, developing SOPs, research account experience all preferred. Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s Degree and research experience preferred. Deadline to Apply 07/31/2024 University Community of Inclusion The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Research Coordinator

<h4>Scheduled Hours</h4>37.5<h4>Position Summary</h4>This Admissions Operations Coordinator reports directly to the Associate Director of Recruitment of Admissions and is responsible for the timely flow of information from initial application submission to admittance, to enrollment for all graduate programs within the Sam Fox School of Design &amp; Visual Arts at Washington University in St. Louis. The Admissions Operations Coordinator manages the technical work in the graduate application system to support admissions applications. In collaboration with the Associate Director of Recruitment of Admissions, this position ensures appropriate application processes and procedures are applied that maintain high standards of data quality. The Admissions Operations Coordinator provides timely and accurate information regarding enrollment management to prospective students, staff, and faculty. The Sam Fox School of Design &amp; Visual Arts at Washington University in St. Louis is a unique collaboration in architecture, art, and design education within the context of an internationally recognized research university. Comprising the College of Architecture and Graduate School of Architecture &amp; Urban Design, the College and Graduate School of Art, and the Mildred Lane Kemper Museum, the Sam Fox School offers a depth of professional education in conjunction with one of the premier university art museums. The School has a strong commitment to social justice, environmental justice, and community-based work, and supports a diverse population of approximately 225 graduate students and 530 undergraduate students in the School. The Admissions Operations Coordinator should demonstrate a commitment to creating and sustaining an inclusive and equitable environment.<h4>Job Description</h4>Primary Duties and ResponsibilitiesGraduate Applications Functions<ul><li>Maintains an accurate and thorough understanding of the Sam Fox School of Design &amp; Visual Arts application, admission and enrollment requirements and procedures for the Sam Fox graduate programs, and serves as a resource to Slate applicants, internal and external constituents.</li><li>Processes submitted applications; authenticates transcripts and supporting documents, verifies official test scores, and updates application materials with a high degree of accuracy for submitted applicants and pre-matriculants.</li><li>Administers processes for intent to enroll, advance tuition deposits, deferrals, withdrawals and other application, admissions and pre-enrollment procedures. </li><li>Processes and publishes decision letters for Sam Fox School graduate programs; marks records appropriately and in a timely manner when accepted applicant records are ready for the student information system.</li><li>Serves as the backup to the Associate Director of Admissions and Recruitment.</li></ul>Data Management and Analysis<ul><li>Tracks effectiveness of recruiting initiatives and enrollment metrics, using data collected and analyzed from various sources.</li><li>Modifies application structure including workflow management, communications, automating reports, emails and triggers and other database operations.</li><li>Collects data to assess progress towards reaching admissions goals and provides feedback to departments, Associate Director of Recruitment and Admissions regarding admissions monitoring.</li><li>Completes application database audits to ensure we are maintaining proper active applicant files, ensuring counts are accurate and that all applications have been processed effectively and proper destruction of inactive files in accordance with University policies has taken place.</li><li>Ability to practice discretion in dealing with confidential and/or sensitive information and maintains strict adherence to all FERPA guidelines.</li><li>Trains other department employees on processing and graduate admissions policies and processes.</li></ul>International Student Processing Management<ul><li>Manages the relationship between Sam Fox School and the Office for International Students and Scholars (OISS) for incoming graduate students.</li><li>Facilitates and systemically tracks the Form I-20 process for international students; manages the financial certification requests and form I-20 processing for application of visa.</li><li>Monitors student information entered into OISS software; collaborates with OISS throughout processing period to ensure procedures and requirements are accurate.</li><li>Works with OISS to assure adherence to strict university and governmental policies, with keen ability to know and take swift action on time sensitive issues to ensure compliance.</li></ul>System Specialist<ul><li>Provides technical support for admissions software Slate for Sam Fox School graduate programs.</li><li>Manages annual application changes for Sam Fox School programs. Maintains documentation of the current state of the system for programs under Sam Fox School.</li></ul>Stakeholder Communications<ul><li>Provide effective and responsive communication with prospective and submitted applicants and campus partners throughout the admissions process both by email and phone, ensuring continued applicant interest and service.</li><li>Responsible for checking, maintaining, and responding to the main graduate admissions email account.</li></ul>Performs other duties as assignedPreferred Qualifications<ul><li>Master’s degree, in addition to prior university experience and familiarity with admissions or enrollment management systems, including Slate.</li><li>Excellent oral and written communication skills.&nbsp;</li><li>Ability to work independently and to handle a variety of on-going projects simultaneously</li><li>Superior time management, organizational, and decision-making skills</li><li>Flexibility to learn and adapt to new online and/or automated systems</li><li>Strong analytical and design skills with a keen sense of logic</li><li>Knowledge of Microsoft Office suite</li><li>Familiarity with spreadsheet and data manipulation concepts</li><li>Query and report writing skills are essential</li><li>Service oriented with timely follow-through is essential</li><li>Works well with students, faculty, staff, and external stakeholders</li></ul><h4>Required Qualifications</h4>College degree and three years related experience.<h4>Grade</h4>G11<h4>Salary Range</h4>Base pay is commensurate with experience.The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ.<h4>Accommodation</h4>If you are unable to use our online application system and would like an accommodation, please <a href="mailto:emailCandidateQuestions@wustl.eduor" target="_blank">emailCandidateQuestions@wustl.eduor</a> call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.<h4>Pre-Employment Screening</h4>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.<h4>Benefits Statement</h4>Personal<ul><li>Up to 22 days of vacation, 10 recognized holidays, and sick time.</li><li>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</li><li>Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.</li><li>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</li></ul>Wellness<ul><li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!</li></ul>Family<ul><li>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.</li><li>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</li></ul>For policies, detailed benefits, and eligibility, please visit: <a href="https://hr.wustl.edu/benefits/" target="_blank">https://hr.wustl.edu/benefits/</a><h4>EEO/AA Statement</h4>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.<h4>Diversity Statement</h4>Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Admissions Operations Coordinator - Sam Fox School

25-Jul-2024<h4>Communications Coordinator, Alumni Marketing &amp; Communications</h4>Harvard Business School 66349BRPosition DescriptionThe Alumni Marketing &amp; Communications (AM&amp;C) team within External Relations creates award-winning alumni- and donor-focused digital and print content, maintains a vibrant social media presence, and publishes the quarterly Alumni Bulletin magazine, the alumni website and e-newsletters. AM&amp;C is also responsible for messaging and collateral to support fundraising and stewardship of donors and manages the broad-based fundraising appeals to alumni. The team is currently looking for a Coordinator to support the team in its efforts to support the School. The role of AM&amp;C is evolving as the School embarks on a digital transformation. This will call for a cutting-edge approach to digital marketing and marketing strategy to promote content, programs, and events more effectively and efficiently to a broad alumni population, as well as targeted segments within that population. The HBS External Relations team, which includes AM&amp;C, is dedicated to strengthening the lifelong relationship between alumni and the School by delivering meaningful engagement and learning, and by inspiring philanthropy that supports and extends the HBS mission of educating leaders who make a difference in the world. Our organization is unequivocally committed to the core values of racial equity, diversity, inclusion, and belonging, and empowers all staff to embody these principles in our internal work with colleagues and our external work with alumni, donors, and friends of the School. The AM&amp;C Coordinator will be responsible for:<ul><li>Manage and work closely with volunteer class secretaries.</li><li>Recruit, welcome, and instruct new secretaries.</li><li>Manage the production of class notes with outside vendors from working with copyeditors through the creation of and approval of pages at proof stage.</li><li>Use the online class notes application.</li><li>Oversee AM&amp;C Assistant with quarterly tasks as part of production process.</li><li>Upload additional photos not included in the print pages on the web version of class notes.</li><li>Work with the content team to coordinate cross-over opportunities at the front of the magazine.</li><li>Review front section page proof and provide feed-back to magazine editor. Additional responsibilities may include:&nbsp;</li><li>Hire photographers and communicate photo shoot objectives.</li><li>Collect and organize photos to create photo galleries in SmugMug.</li><li>Maintain photo and digital assets for the department by uploading photos to the School’s digital archiving platform.&nbsp;</li><li>Research photos and partner with the graphic designer to obtain photos as needed for projects.</li><li>This role is responsible for other duties as assigned.</li></ul>Basic Qualifications<ul><li>High School Diploma, GED, or equivalent is required.</li><li>5+ years of experience in administrative support role(s) and/or related experience is required.</li><li>Education beyond high school may count toward experience.</li><li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.</li></ul>Additional Qualifications and Skills<ul><li>Proven communication and interpersonal skills (written and verbal) with experience providing complex administrative support.</li><li>Must be highly organized, detail-oriented, and able to work independently.</li><li>Must possess the ability to establish and promote good working relationships with colleagues, both peers and more senior staff and alumni.</li><li>Must be flexible and able to prioritize and handle multiple tasks in a fast-paced environment from different supervisors with competing priorities.</li><li>Must be able to take initiative and work independently to meet deadlines and also be a strong team player.</li><li>Ability to work overtime (including weekends) during peak times (quarterly production of class notes).</li><li>The ability to handle highly confidential material with tact and discretion is required.</li><li>Excellent customer service skills required for frequent interaction with donors, alumni volunteers, and colleagues. Anticipates and resolves problems to effectively fulfill these responsibilities.</li><li>Familiarity with Advance Web or other Customer Relationship Management programs/reporting tools and a working knowledge of complex excel functions a plus.</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>About UsFounded in 1908 as part of Harvard University, Harvard Business School (<a href="http://www.hbs.edu" target="_blank">www.hbs.edu</a>) is located on a 40-acre campus in Boston. The School offers two full-time MBA and PhD programs, more than 175 Executive Education programs, and certificates and courses through Harvard Business School Online. For more than a century, Harvard Business School faculty have drawn on their research, connection to practice, global expertise, and passion for teaching to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionAlumni Affairs and Development, General AdministrationDepartment Office LocationUSA - MA - Boston Job Code403040 Coordinator II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade055DepartmentExternal RelationsUnion55 - Hvd Union Cler &amp; Tech Workers Hourly Rate and/or Rate Range$74,000-$76,000 Commensurate with experience.Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-KC1

Harvard University FAS Human Resources

Communications Coordinator, Alumni Marketing & Communications

Slug Support Case ManagerLocation: Santa CruzJob ID: 70566JOB POSTINGHOW TO APPLYFor full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the <a href="https://shr.ucsc.edu/talent-acquisition/applicant_resources/index.html" target="_blank">https://shr.ucsc.edu/talent-acquisition/applicant_resources/index.html</a> on our Talent Acquisition website.• <a href="https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html" target="_blank">https://shr.ucsc.edu/talent-acquisition/applicant_resources/how-to-apply/index.html</a>• <a href="https://shr.ucsc.edu/talent-acquisition/applicant_resources/troubleshooting.html" target="_blank">https://shr.ucsc.edu/talent-acquisition/applicant_resources/troubleshooting.html</a>• <a href="https://shr.ucsc.edu/talent-acquisition/applicant_resources/tips-for-applicants/index.html" target="_blank">https://shr.ucsc.edu/talent-acquisition/applicant_resources/tips-for-applicants/index.html</a>• <a href="https://shr.ucsc.edu/talent-acquisition/applicant_resources/Frequently-Asked-Questions/index.html" target="_blank">https://shr.ucsc.edu/talent-acquisition/applicant_resources/Frequently-Asked-Questions/index.html</a>INITIAL REVIEW DATE (IRD)Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, <a href="https://shr.ucsc.edu/talent-acquisition/applicant_resources/ird-and-applicant-review-process.html" target="_blank">https://shr.ucsc.edu/talent-acquisition/applicant_resources/ird-and-applicant-review-process.html</a>.The IRD for this job is: 08-12-2024ABOUT UC SANTA CRUZUC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.DEPARTMENT OVERVIEWThe Division of Student Success provides campus-wide coordination and leadership for student success programs and activities across departments, divisions, colleges, and administrative units. The Student Success Division includes the Student Success Evaluation &amp; Research Center (SSERC), the Student Success Centers which provide outside the classroom academic and co-curricular services and resources, Student Health Services, and the Dean of Students Office.The Dean of Students Office at UC Santa Cruz promotes personal development and successful navigation of campus life thereby strengthening the student experience. This is accomplished by facilitating partnerships, developing policies, creating meaningful opportunities, and providing direct support to cultivate a vibrant, healthy, and inclusive UCSC community. The Dean of Students Office envisions a university where every student has limitless opportunities and support to reach their highest goals for themselves and society.More information can be found at: <a href="https://https" target="_blank">https://https</a>://deanofstudents.ucsc.edu/slug-support/program/JOB SUMMARYUnder the general direction of the Associate Director of Slug Support, the Slug Support Case Manager serves as the nexus of information and integration for the campus's response to students experiencing varying degrees of need and / or distress. The incumbent is readily accessible to faculty, staff, students, parents and family members who are concerned about a distressed student. The Slug Support Case Manager works closely with key offices to identify and intervene as early as possible with students whose behavior suggests the need for support services. Duties include providing information and training for the campus community; fielding calls, emails and referrals regarding, coordinating responses and services for individual students, undertaking research on national best practices, participating on various "students of concern" committees, and working directly with students to help resolve complex situations and advocate on their behalf. The Slug Support Case Manager will also support the activities, programs and services associated with the functions of the Dean of Students office.APPOINTMENT INFORMATIONBudgeted Salary: $70,000 - $75,000 / Annually. Salary commensurate with skills, qualifications and experience.Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.Benefits Level Eligibility: Full benefitsSchedule Information:• Full-time, Fixed• Percentage of Time: 100%, 40 Hours per Week• Days of the Week: Mon-Fri• Shift Includes: DayEmployee Classification: Career appointmentJob End Date: NoneWork Location: UC Santa Cruz Main CampusUnion Representation: Non-RepresentedJob Code Classification: 004564 (STDT LIFE DEV SPEC 3)Travel: Never or RarelyJOB DUTIES70% - Student Advocacy and Coordination of Responses to Students in Distress• Provides administrative interface, coordinating with various campus partners to ensure coherent integration of campus and community resources for individual students who have challenges with academic, health, conduct, substance abuse, financial and social issues. Manages students of concern cases that require the undertaking initial information gathering, developing recommendations for response, taking the initiative to mobilize appropriate responses and / or services, and provides information to the student, student's family as appropriate and conveys information to other units including Counseling and Psychological Services, the Colleges, Residential Services, Campus Police, and other campus entities, ensuring that appropriate resources are available and post-intervention strategies are mobilized on behalf of the student and the campus community.20% - Distress Student Consultation• In consultation and collaboration with various campus colleagues, serves as a single point of contact campus wide for members of the campus community, parents and families, who are concerned about a student. The incumbent will consult about a student, provide referrals to campus departments and to the colleges, develop action plans, and follow up with students, staff and faculty as appropriate. The incumbent will also be an active member of the UC System Wide Case Management Team. Responds to inquiries about distressed students from faculty, staff, students and parents. Provides information and resources and/or referrals to appropriate campus services; may activate the Slug Support team for high level and high risk incidents.5% - Education• Works with a broad cross section of campus departments (e.g., Orientation Programs, Wellness Programs, Disability Resource Centers, Resource Centers, Counseling and Psychological Services, the Colleges, Residential Services, Student Organization Advising and Resources) to develop and implement marketing campaigns for the campus's student mental health messages and information, with particular attention to educating students on their role in the well-being of fellow students.5% - Outreach• Works collaboratively with CAPS and other campus units and departments on the provision of campus-wide training and programs as well as publications regarding responding to students in distress. Develops and delivers specialized curriculum and training programs as requested by campus departments regarding responding to students in distress, and educational workshops about Dean of Students services and programs.REQUIRED QUALIFICATIONS• Bachelor's degree in related area and / or equivalent experience / training.• Demonstrated experience in crisis management, crisis intervention, and case management with college age students / emerging adults.• Broad knowledge of health care, mental health care and services, crisis management prevention, and psycho-educational and educational outreach as well programming to students, faculty, staff, and parents.• Demonstrated ability to initiate and coordinate services for students.• Demonstrated ability to interact effectively, productively, and sensitively with students, faculty, staff, and parents per the standards and practices related to the Family Educational Rights Privacy Act (FERPA) and the relevant policies and best practices.• Demonstrated ability to work effectively and collaboratively within a disciplinary organizational setting including on-campus residential facilities, faculty, campus administration, campus health providers, off campus health care provider, law enforcement, and the courts.• Demonstrated ability to uphold the UCSC nondiscrimination policy by actively promoting inclusion in communities diverse by race, color, national origin, religion, sex, gender, gender identity, gender expression, pregnancy, physical or mental disability, medical condition (cancer related or genetic characteristics), genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services.• Demonstrated ability to develop training curriculum and deliver training and presentations to a wide variety of audiences such as faculty, deans, department chairs, students, and staff.• Demonstrated ability to review, understanding, and effectively apply complex policies and laws.• Outstanding oral, written, and digital communication skills.• Excellent interpersonal, cultural competence, and conflict resolution skills.• Demonstrated ability to effectively collaborate with people of diverse backgrounds.• Ability to follow, implement, and encourage others to follow the UCSC Principles of Community, University Policies, and State and Federal Laws.• Ability to advocate on behalf of students and encourage students towards achieving individual goals, follow through on recommendations, and learn self-advocacy skills.PREFERRED QUALIFICATIONS• Master's degree in Social Work, Counseling, Public Health, or related field.• Direct experience working on college campuses with college age students in a health or mental health setting.SPECIAL CONDITIONS OF EMPLOYMENT• Selected candidate will be required to pass a pre-employment criminal history background check.• The selected candidate will be required to work primarily on campus, with periods of remote work possible based on operational needs, and be able to fulfill requirements of the UCSC telecommuting agreement.• Clery Act : This position has been identified as a Campus Security Authority (CSA); required to report crimes, incidents, and disciplinary referral statistics as required by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)).• Ability to maintain appearance and conduct suitable for working in a professional setting.• The University of California has implemented a <a href="https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy" target="_blank">https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy</a> covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California vaccine program.• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained<a href="https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&amp;division=&amp;title=1.&amp;part=4.&amp;chapter=2.&amp;article=2.5https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCode=PEN&amp;division=&amp;title=1.&amp;part=4.&amp;chapter=2.&amp;article=2.5" target="_blank">https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml?lawCod…</a>.• Other special conditions of employment that apply to this position: Ability to work flexible hours occasionally. All UCSC employed must follow safety procedures, attend require health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.SAFETY STATEMENTAll UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.EEO/AAThe University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.For the University of California's Affirmative Action Policy please visit: <a href="https://policy.ucop.edu/doc/4010393/PPSM-20" target="_blank">https://policy.ucop.edu/doc/4010393/PPSM-20</a>For the University of California's Anti-Discrimination Policy, please visit: <a href="https://policy.ucop.edu/doc/1001004/Anti-Discrimination" target="_blank">https://policy.ucop.edu/doc/1001004/Anti-Discrimination</a>APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description and access on-line application:<a href="https://apptrkr.com/5444720" target="_blank">https://apptrkr.com/5444720</a>To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; <a href="https://jobs.ucsc.edu" target="_blank">https://jobs.ucsc.edu</a>. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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