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Title: Manager, Accounting
POSITION SUMMARY Under the supervision of the Director of Accounting, manages the accounts payable processes and other related accounting functions to ensure timely, accurate reporting of financial activity for the College and the College Foundation.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Completes accounting for capital projects and equipment, including tagging equipment, performing annual inventory and updating disposed assets.
Reviews ledger accounts and prepares monthly financial statements for the Foundation.
Prepares information for the Foundation’s 990 tax return.
Manages all accounts payable functions, including problem-solving complex issues.
Supervises accounts payable staff.
Reconciles and resolves complex accounts.
Reviews grant billings, budgets and research related issues as needed.
Assists with preparation and review of the College’s financial statements.
Assists the Director with implementation of/compliance with new Governmental Accounting and Financial Accounting Standards
Researches and resolves complex questions/issues regarding various accounting topics for the institution.
Participates in continuous learning and professional development to stay abreast of accounting standards, best practices and requirements.
Develops and innovates processes to improve efficiency within the department.
REQUIRED QUALIFICATIONS Bachelor’s degree in Accounting, Finance, Business Administration or related field
Two (2) years’ related experience
PREFERRED QUALIFICATIONS Certified Public Accountant (CPA) licensure or actively pursuing CPA licensure
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of generally accepted accounting principles and their application, as well as an understanding of applicable federal and state laws.
Ability to interpret College’s policies and procedures, as well as Tennessee Board of Regents, state and federal rules and regulations.
Ability to solve practical problems and analyze complex financial and procedural issues in a timely manner.
Ability to exercise good judgment in evaluating situations and making decisions.
Ability to establish priorities to meet objectives.
Must possess excellent attention to detail, strong communication skills, ability to handle multiple tasks simultaneously and a service-oriented attitude.
Open Until Filled: Yes
Rate of Pay: $57,836.00 - $72,295.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

Motlow State Community College


      Manager, Accounting
    

Title: Dean, School of Business and Professional Studies
POSITION SUMMARY This position provides dynamic and effective leadership and coordinates the educational, administrative, and financial affairs within the School of Business and Professional Studies by creating a work environment that supports faculty in producing continuous improvement and ensures that programs are good quality, relevant to students’ goals and aligns with industry need. This position is also responsible for collaborating with the Executive Director of Workforce Development to develop non-credit to credit opportunities within the division to include stackable credentials, work-based learning opportunities and prior learning assessment.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Develops, evaluates and continually improves academic courses and programs, in collaboration with faculty, that are consistent with the College mission and strategic plan. Ensures that all programs meet accreditation guidelines and standards. Directs periodic assessment of all courses and programs, demonstrating use of assessment to improve offerings. Supervises the evaluation of transfer credit, prior learning assessment and course substitutions within the division. Supervises program faculty and staff within the division to create a collegial, productive professional work environment. Provides formal and informal review and evaluation of faculty and staff within the division, including faculty promotion and tenure applications. Recruits and makes employment recommendations consistent with the College policies. Supervises orientation of new faculty/staff to ensure understanding of policies and procedures.
Works with Campus Directors to manage the development and compilation of class schedules and teaching/classroom assignments within the division. Directs the administration of all budgets within the division. Works in close partnership with Academic Affairs, Student Services, Workforce Development and other areas of the college to create, maintain and expand programming that will meet community and workforce needs and advance the mission of the College as a whole. Supervises the establishment and maintenance of effective program advisory committees for all AAS and technical certificate programs in the division. Serves on the leadership team of the Vice President for Academic Affairs and on other college and system-wide committees as appropriate. Works with the Academic Affairs leadership team to advance the mission of the College as a whole. Follows all applicable policies and required procedures.
REQUIRED QUALIFICATIONS Master’s degree in appropriate field required
At least three (3) years full-time teaching experience at the college
At least three (3) years administrative/supervisory experience in higher education
PREFERRED QUALIFICATIONS Terminal degree in appropriate field
Five (5) years full-time teaching experience at the college
Five (5) years administrative/supervisory experience in higher education
Experience collaborating with workforce education and academic affairs to create laddered, stackable programs
KNOWLEDGE, SKILLS AND ABILITIES Ability to lead others to improve student success. Knowledge of leading-edge technology and its applications to higher education. Ability to be flexible and handle a variety of tasks at one time. Ability to evaluate situations and make decisions. Ability to establish and maintain effective working relationships with faculty, staff, students and with representatives of business, industry and government.
Open Until Filled: Yes
Rate of Pay: $93,145.00 to $116,432.00 annually, depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Dean, School of Business & Professional Studies
    

Title: Senior Administrative Associate
POSITION SUMMARY Under the supervision of the Executive Director, the Senior Administrative Associate performs a variety of administrative and clerical functions in the human resources department to meet compliance requirements and internal/external deadlines and to support the strategic goals of the department.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Greets visitors, screens/routes calls, processes department mail and responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process. Works closely with the HR Administrator, Recruiting and Compensation to ensure all pre-employment tasks and documentation are complete, including sending/receiving new hire documents via DocuSign. Creates and maintains all physical personnel files. Ensures filing is completed timely and file rooms are organized. Enters, updates and maintains personnel data in the College’s HRIS/Banner system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and terminations as appropriate.
Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and systems records retention policies and guidelines. Executes State new hire reporting. Assists with annual temporary personnel and faculty contract renewal processes. Updates the College’s organizational chart and catalog. Initiates and processes purchasing and travel requisitions for the department, including ordering and maintaining an inventory of office supplies. Responds to non-financial requests for employment verification, as well as Public Service Loan Forgiveness (PSLF) requests. Prepares routine correspondence, generates reports, maintains office calendar and performs other clerical tasks as needed. Performs other duties as assigned.
REQUIRED QUALIFICATIONS High school diploma
Two (2) years’ experience in an office setting
PREFERRED QUALIFICATIONS Associate's degree or CAP certification
Prior work experience providing administrative support in a human resources department
Prior work experience in higher education
Prior experience with HRIS systems/Banner, purchasing software, DocuSign, Dynamic Forms and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Ability to be detail-oriented despite competing priorities/deadlines. Knowledge of basic office workflows. Must possess sound judgement, be discreet and able to maintain confidentiality. Ability to manage a high- volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines, both internal and external. Demonstrated ability to follow-through and follow-up timely.
Open Until Filled: Yes
Rate of Pay: $37,187- $44,636 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Associate
    

Title: Temporary – Lab Assistant, North Davidson Campus
POSITION SUMMARY This position provides a broad range of specialized laboratory support and guidance to full-time faculty and adjuncts for laboratory science courses.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Works independently under the direction of science faculty. Sets up supplies, materials and equipment for biology and chemistry laboratories, both for individual stations and for instructor-led demonstrations. Prepares specimens, cultures and slides for biology, anatomy and physiology and microbiology labs. Operates the autoclave and other associated lab equipment. Assists with and maintains inventory in the science area at the Southeast campus. Assists other campuses with inventory of equipment as needed. Prepares purchase orders and receives shipments for the sciences. Assists instructors during laboratory sessions, when appropriate. Assists in other science areas as necessary. Responsible for supporting additional campuses in Davidson County. Occasional travel to other campuses required. Performs minor repairs of equipment.
REQUIRED QUALIFICATIONS Bachelor’s degree in a related field
Minimum of three years of professional lab experience is required
PREFERRED QUALIFICATIONS Prior experience in a higher education setting
Knowledge of biology or a related area, such as medical laboratory technology, veterinary science, etc.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of biological procedures and techniques, including safety practices and material handling. Ability to maintain effective working relationships with co-workers, faculty, staff, students and the general public. Ability to work effectively with minimal direct supervision. Strong communication skills. Ability to multi-task and be responsive to time-sensitive requests.
Open Until Filled: Yes
Rate of Pay: $20.57 per hour
Work Hours: Up to 28 hours per week
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Temporary- Lab Assistant, North Davidson Campus
    

Title: Dual Enrollment and Federal Work-study Coordinator
POSITION SUMMARY Administration of the Dual Enrollment/Middle College Grant programs and the Federal Work-Study (FWS) Program.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Responsible for maintaining a thorough understanding of the state guidelines applicable to the Dual Enrollment and Middle College grant processes. Responsible for administering and reconciling the Dual Enrollment and Middle College grant programs. Coordinate with the Director of High School Programs to gather the information needed to award students. Serve as a backup member of the SAP and IRP committees for appeals. Responsible for maintaining a thorough understanding of the federal regulations applicable to the Federal Work-Study program.
Responsible for administering the Federal Work-Study program, including working with students for job placement, hiring packets, verifying timesheet figures, ensuring compliance with federal regulations. Serve as a liaison with our Community Service Partners to ensure that at least 7% of our total FWS allotment is spent on community service (including at least one reading tutor) each year. Responsible for working extended hours as needed to accomplish work assignments, inclusive of working extended hours during registration periods. Responsible for designing and presenting FWS Orientation sessions for students in the FWS program.
REQUIRED QUALIFICATIONS Bachelor’s degree
2 years of related experience in customer service
PREFERRED QUALIFICATIONS 2 years of financial aid experience
Experience in higher education
Prior experience administering the Dual Enrollment Grant or Federal Work-Study program
Prior experience with Banner, FAST, COD, Excel, and D2L
NASFAA Credentials
KNOWLEDGE, SKILLS AND ABILITIES Attention to detail and ability to maintain a heavy workload with minimal errors is essential. Effective oral and written communication skills. Excellent customer service skills. Working knowledge of regulations governing federal, state, and institutional policies regarding the administration of financial aid. Ability to interpret and apply guidelines and regulations related to Dual Enrollment and Federal Work-study programs. Ability to work independently with minimal supervision.
Open Until Filled: Yes
Rate of Pay: $45,006.00 - $54,015.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Dual Enrollment & Federal Work-study Coordinator
    

Title: Testing Technician II, Southeast Campus
POSITION SUMMARY Provides proctor services for exams and interprets placement test results. Upholds proctoring standards and rules for all tests conducted.
ESSENTIAL JOB FUNCTIONS/ JOB DUTIES AND RESPONSIBILITIES Completes annual proctor certification exams. Proctors online and conventional pen/paper tests. Interprets and implements vendor test protocols for students. Maintains surveillance of testing labs to ensure there are no violations of student guidelines. Coordinates with the Access Center accommodated testing space and proctor availability. Facilitates approved student accommodations in the Testing Center. Verifies accommodated student appointment in the AIM system. Builds appointment in Register Blast system.
Updates and maintains an appropriate manual of test procedure guidelines and passwords. Interprets placement test results for individuals and appropriate departments. Maintains security and accountability of tests. Processes, documents and reports testing irregularities and incidents to supervisors. Communicates necessary testing guidelines and information to examinees. Serves as a liaison between the Online Learning Office and the Testing Center. Collects, coordinates, and distributes web test materials to the main campus and to all College Testing Centers. Prepares detailed correspondence regarding proctoring requirements for various programs and vendors.
Provides focused customer service to students, faculty, administration and the public. Enters Accuplacer scores into the College’s Banner system. Assists with training of new employees to the department. May act in a supervisory capacity in the absence of the Assistant Director. Travels to other locations to proctor exams as needed. Oversees specific clerical duties. Complies College and Tennessee Board of Regents’ policies and guidelines. Performs other duties as assigned.
REQUIRED QUALIFICATIONS Associate’s degree
Two years of related experience
PREFERRED QUALIFICATIONS Prior experience proctoring academic tests
Prior experience working in a higher education environment
Customer service experience
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of and ability to adhere to the mission, goals, objectives, policies and procedures of the Testing Center. Ability to establish and maintain effective working relationships with a diverse population of faculty, staff, students and public. Ability to evaluate situations, make decisions and work effectively as a team member. Ability to support and accept supervision. Strong computer skills, including Banner and Microsoft Office. Ability and willingness to work a varied scheduled, including evenings and weekends as needed.
Open Until Filled: Yes
Rate of Pay: $33,813.00 to $40,579.40 annually, depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Testing Technician II, Southeast Campus
    

Title: Senior Administrative Assistant
POSITION SUMMARY To provide advanced administrative support to the Chief Information Officer as well as the Office of Technology Services.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Performs a variety of general clerical and administrative duties, including preparing routine correspondence, forms and other documents and assisting with assembling information for various projects. Performs administrative duties associated with contracts, purchasing and budgeting, including managing contracts, entering requisitions, corresponding with vendors regarding invoices and tracking budget line items. Interacts and communicates with students, staff and community partners. Responds to inquiries from faculty and staff concerning technology matters. Tracks interactions with, and outcomes of reported technology inquiries, issues or concerns. Assists with providing support for Banner security access requests and assignments.
Prepares and submits monthly travel and credit card records. Supports the $1M+ Technology Access Fee program, including record keeping, tracking and reporting. Maintains a master list of the department’s budget and reports variances. Manages the CIO’s appointment schedule, including scheduling meetings and interviews as necessary. Maintains a record system for all current and expired contracts for the technology services department, including tracking renewal and expiration dates for action. Assists with the department’s audit process to provide contractual commitments to auditors, as needed.
REQUIRED QUALIFICATIONS Associate’s degree
Three (3) years’ experience in providing direct administrative support to management
Proficiency in Microsoft Office
Experience balancing multiple priorities and projects successfully
PREFERRED QUALIFICATIONS Familiarity with Banner, Dynamic Forms, SciQuest/Jagger, DocuSign and other web-based systems
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with a diverse population of faculty, staff and students. Effective communication skills, including the ability to express ideas clearly and concisely in both oral and written communication. Must be able to work independently, demonstrate initiative and make substantive decisions quickly. Ability to work occasional evenings and weekends to support events.
Open Until Filled: Yes
Rate of Pay: $45,006.00 - $54,015.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Senior Administrative Assistant
    

Title: Computer Technician Coordinator (Internal Candidates Only)
POSITION SUMMARY Supports the Technology Services Department by supervising a team of computer technicians and performing and coordinating complex computer maintenance through effective troubleshooting and repair of computers, peripherals, data communications or computer network systems in classrooms and instructional spaces for the College’s six extended campuses.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Under general direction, independently assign and review work of computer technicians who perform complex troubleshooting, repair, maintenance, installation and testing activities, such as designing and fabricating specialized interfaces and communication links. In consultation with department leaders, plan and oversee complex installation projects. Develop and implement preventative maintenance programs. Research and advise department leaders on the acquisition of new computing equipment.
Serve as a back-up computer technician as needed. Assist the department’s service desk with troubleshooting issues in the field. Supervises computer technicians on the College’s extended campuses, including providing training and guidance and setting appropriate goals and expectations for optimal job performance. Ensure all projects are properly recorded and documented in the service desk system. Maintain an inventory of critical parts and supplies for computer preventative and remedial maintenance.
Assist with the obtaining quotes for and the ordering of hardware and software products. Conduct and maintain an asset management system of computer equipment, software and associated peripherals for assigned areas. Lead problem-solving efforts with internal offices/colleagues and external vendors regarding equipment, technology and processes as needed. Provide responsive and transparent support to campus partners, ensuring the department delivers excellent customer. Stay current with audio visual equipment and technologies utilized by the campus community.
REQUIRED QUALIFICATIONS Associate’s degree
Four (4) years’ experience in repair, maintenance, troubleshooting and installation of computer hardware and software
A current Nashville State Community College employee
PREFERRED QUALIFICATIONS Experience working in a customer service-oriented environment
Experience with media and AV services
KNOWLEDGE, SKILLS AND ABILITIES Proficiency with computers, technology devices, software and applications at a level appropriate for the position’s duties. Ability to learn and use new technologies, software and applications. Ability to work well in a fast-paced team environment. Ability and motivation to take ownership of projects and assignments by being proactive, forthcoming with ideas and information and suggesting process improvements. Ability to establish and maintain effective working relationships with coworkers, faculty, staff and students.
Open Until Filled: Yes
Rate of Pay: $47,798.00 - $59,748.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Computer Technician Coordinator (Internal candidates only)
    

Title: Assistant Director, High School Initiatives &amp; Dual Enrollment
POSITION SUMMARY The Assistant Director will serve as a leader within the Office of High School Initiatives and Dual Enrollment, providing strategic vision and direction for dual enrollment, Early College, and dual credit programs.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Develop, implement and manage dual enrollment programs in partnership with local high schools and higher education institutions. Develop, implement and manage Early College programs in partnership with local high schools and higher education institutions. Directly supervise the high school coordinator and Gear-Up grant manager. Manage academic progress of Early College students and recommend appropriate academic support opportunities. This includes tracking data and maintaining notes for each assigned student. Oversee the recruitment of new dual enrollment students, including coordination with school district partners and other College offices.
Develop and implement strategies to improve retention and academic success for both Early College and dual enrollment students. Oversee the department in the absence of the director. Develop marketing and outreach strategies to promote dual enrollment opportunities to students, parents and high school administrators. Conduct workshops, information sessions, and training for students, parents, and educators to explain the benefits and requirements of dual enrollment programs. Collect and analyze data on program outcomes, student performance and enrollment trends to support informed decision-making and drive continuous improvement.
Ensure compliance with state regulations, accreditation standards and institutional policies related to dual enrollment. Prepare reports and documentation for internal and external stakeholders, including grant applications, progress reports and evaluation summaries. Develop and maintain partnerships with local school districts, community organizations and other stakeholders to expand access to dual enrollment opportunities. Assist students, parents, high school advisors, principals and staff with the admissions process, including the dual enrollment grant.
REQUIRED QUALIFICATIONS Bachelor’s degree in a related field
Three (3) years of experience working in a higher education setting in student services, program coordination or a related role or coordinating early post-secondary opportunities.
PREFERRED QUALIFICATIONS Five (5) years of experience in dual enrollment programs, college readiness initiatives and/or secondary/postsecondary education systems.
Bilingual fluency in English and Arabic or Spanish is highly preferred
KNOWLEDGE, SKILLS AND ABILITIES Ability to work collaboratively with diverse stakeholders, including students, parents, educators and community partners. Proficiency in data analysis, report preparation and program evaluation. Strong problem-solving skills, with the ability to manage multiple tasks and meet deadlines. Familiarity with state and federal regulations related to dual enrollment and secondary/postsecondary education. Strong initiative and ability to work effectively both independently and in groups. Excellent organizational skills and multi-tasking skills. Proficiency in Microsoft Office Suite and student information systems. Demonstrated leadership ability. Ability to travel to partner high schools, community events and meetings as required. Occasional evening or weekend work may be necessary for events or outreach activities.
Open Until Filled: Yes
Rate of Pay: $47,798.00 - $59,748.00 depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.


      Assistant Director, High School Initiatives & Dual Enrollment
    

Title: Admissions &amp; Records Clerk
POSITION SUMMARY Creates and maintains admissions records for new applicants and returning students at Nashville State Community College.
ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES Shares primary responsibility for accepting applications, processing applications, maintaining student records, making referrals and answering questions related to admissions and records requirements, including standards for programs with special admissions requirements. Processes applications, transcripts and other admissions documents, ensuring data entry into all systems is accurate. Serves as students’ point of contact for inquiries regarding their admissions files and the status of their applications and files. Maintains all physical and electronic student files prior to their transfer and release to the Records Office.
Disseminates information concerning College admissions and records policies and procedures to the campus community as needed. Serves as a registrar for the Selective Service System by submitting Selective Service Registration cards for students. Assists and supports the Welcome Center as needed and assigned.
REQUIRED QUALIFICATIONS High school diploma or educational equivalent
One year of experience working in a higher education, office or business setting
PREFERRED QUALIFICATIONS Prior experience performing data entry
KNOWLEDGE, SKILLS AND ABILITIES Professional telephone etiquette skills. Effective written and oral communication skills. Basic to intermediate computer skills. Ability to establish and maintain effective working relationships with a diverse population of students, faculty and staff. Ability to work some evenings and weekends, as needed, to support admissions and records events.
Open Until Filled: Yes
Rate of Pay: $30,751.50 to $36,894.00 annually, depending on experience
Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
Nashville State offers flexible work arrangements for positions that qualify.

125 Full Time Jobs in Smyrna, TN, USA