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Administrative Assistant II / BiologyCampus Title: Administrative Assistant II / BiologyState Job Title: Administrative Assistant IIDepartment: BiologyJob Code: H17X05FLSA Status: Non-ExemptFunding: 7115-0100Bargaining Unit: Classified, AFSCMEJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday, 9am to 5pmRegular Days Off: Saturday and SundaySupervision Received: Receives general supervision from the Department Chairs of Biology and Environmental Science.Supervision Exercised: Federal Work Study students.Salary: $2,266.94 Bi-WeeklyGeneral Statement of Duties:Provides administrative support to chairs of Biology and Environmental Science departments, as well as full-time/part-time faculty and lab technicians.Duties and Responsibilities:Duties include but not limited to:Essential:• Monitor Biology Dept. activities to ensure that operations are in compliance with established standards.• Manage budgets for Biology, Environmental Science, Tri-Beta Honor Society and Marine Biology field trip; contact vendors for price verifications and process purchase requisitions; assist lab technicians with phone orders and lab set-up as needed; accept deliveries and distribute; troubleshoot delivery problems; process Authorization to Pay forms for payment of invoices.• Assist students by distributing forms, collecting course work, unlocking classrooms, and giving general information; proctor exams for faculty as needed; provide orientation for new faculty as to department and University policies and procedures; post class cancellations; and maintain contact lists for faculty and staff. Email job and internship opportunities to students.• Prepare, distribute, collect and organize student evaluation forms each semester and create SIR report for submission to Academic Affairs; review, analyze and prepare reports; respond to inquiries for information concerning Biology Department activities; confer with agency staff in order to exchange information to coordinate efforts and obtain information concerning agency programs and activities.• Prepare and send recruitment letters to prospective students. Prepare materials for prospective student visits and accepted students days.• Create and post faculty schedules and distribute to Chairs as requested. Post classroom schedules outside classroom doors.• Collect syllabi from faculty, upload to flashdrive, and deliver to the Dean's office. Prepare ATP's and submit reimbursements for faculty, staff, and students. Pick up supplies and materials from local vendors.• Update faculty advisor lists each semester in Banner; post advisor lists on the department bulletin boards; accept completed schedules from students and assign PIN numbers; assist Registrar's Office with registration and add/drop sessions; create various reports to provide information to department chairs and faculty members.• Assist Department Chairs with collection of course scheduling and annual report materials. Complete visiting lecturer reappointment forms and submit to chairs for approval.• Order and maintain office supplies and copier supplies for department; arrange for copier service as needed; daily pick up, delivery and distribution of mail, packages and completed photocopy orders.• Hire and process Federal Work Study student paperwork. Create and maintain Federal Work Study student handbook.• Create Environmental Science senior survey and distribute to graduating Environmental Science students. Create Senior Symposium program booklet.• Process room reservation requests through EMS; arrange for catering and process requests for media services.• Submit weekly attendance for department faculty and staff. Monitor and approve Federal Work Study students reported time in HR/CMS self-service.• Assist with logistics for the Marine Biology field trip. Collect and deposit student fees, reserve vans, and assist faculty with travel requisitions. Collect and deposit fees for Tri-Beta Honor Society, submit membership, order forms, and student dues to the Tri-Beta national office.• Summer duties: Work in the Office of Academic Affairs to support student retention in the natural and health sciences. Activities include: student communication; registration of new and returning students; assist department chairs with course scheduling; communications with faculty; new student orientation; and ordering supplies. Other duties as assigned by the Dean/Associate Dean.Job Requirements:Qualifications:• Ability to follow written and oral instructions.• Ability to communicate effectively both orally and in writing.• Ability to establish and maintain harmonious working relationships with others; ability to deal tactfully with others.• Knowledge of standard clerical and office practices; skill in operating standard office equipment.• Ability to be attentive to detail and to perform work with high level of accuracy.• Ability to exercise sound judgment.• Ability to monitor work processes, including planning processes and coordinating activities of multiple constituents.• Ability to manage multiple tasks at one time.• Ability to exercise discretion in handling confidential information.Additional Information:Salary:Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the <a href="https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee" target="_blank">https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee</a> Benefits:Benefits are an important component of an employee's total compensation package.• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.• Tuition Waivers &amp; Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.• Additional information regarding employee benefits is available on the University's <a href="https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disability" target="_blank">https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disabi…</a> AccommodationsWestfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.Background CheckEmployment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.To apply, visit <a href="https://apptrkr.com/6155633Copyright" target="_blank">https://apptrkr.com/6155633Copyright</a> ©2025 Jobelephant.com Inc. All rights reserved.<a href="https://www.jobelephant.com/jeid-e4dcf8f33e8dd6438baceb243ab508c2" target="_blank">https://www.jobelephant.com/jeid-e4dcf8f33e8dd6438baceb243ab508c2</a>

Westfield State University

Administrative Assistant II / Biology

Administrative Assistant II / Institutional AdvancementCampus Title: Administrative Assistant IIState Job Title: Administrative Assistant IIDepartment: Institutional AdvancementJob Code: H17X05FLSA Status: Non-ExemptFunding: 7115-0100Bargaining Unit: Classified, AFSCMEJob Type: Full-Time PermanentTimeframe: 52 WeeksShift: Monday-Friday 8:30am to 4:30pmRegular Days Off: Saturday and SundaySupervision Received: The Administrative Assistant II receives general supervision from the Executive Director of Institutional Advancement and the Westfield State University Foundation.Supervision Exercised: The Administrative Assistant II may supervise interns and work study students.Salary: $2,266.94 Bi-WeeklyGeneral Statement of Duties:The Administrative Assistant II provides administrative support to the Executive Director of Institutional Advancement and the Westfield State University Foundation. The Administrative Assistant works alongside fundraisers, University colleagues and external constituents to support and maintain programs and activities consistent with securing philanthropic support for the University. Primary responsibilities include administrative support to the Executive Director and their direct reports including, but not limited to, arranging travel/processing associated reimbursements; preparing contracts and purchase orders; processing invoices; coordinating Foundation meetings including assisting with development of agendas, communicating with Directors, reserving space, ordering services (media, catering, etc.,) preparation and distribution of meeting materials and taking/transcribing meeting minutes. Maintains the Executive Director's calendar. Assists in preparation and day of support at division events.Duties and Responsibilities:Duties include but not limited to:Essential:• Provides administrative support to the Executive Director of Institutional Advancement and WSUF and their direct reports processing all paperwork relative to travel, conference attendance, requisitions/purchase orders, invoices, Foundation Request to Pay forms, and procurement card reconciliation. Maintain the Executive Director's calendar.• Provides administrative support to the Executive Director of Institutional Advancement and WSUF in their role as the Executive Director of the Westfield State University Foundation Board of Directors. This includes working closely with the ED to maintain compliance as a 501(c)3 as necessary; schedule meetings; reserve space; order services; timely preparation and distribution of meeting materials; update yearly forms and distribute/collect from BOD; take/transcribe meeting minutes; communicate with BOD.• Develop appropriate personalized correspondence in support of directors of development and gift officers per direction.• Ensures departmental compliance with all University accounting, purchasing, and travel policies.• Track and accurately invoice individuals and corporations in support of fundraising efforts.• Assist as needed with special fund-raising, donor cultivation and donor stewardship events such as dinners, receptions, or similar.• Perform and produce work with a high level of accuracy.• Ability to work independently.• Assist in maintaining copier and office supplies.• Delivers mail to and from the mailroom.Job Requirements:Qualifications Required at Hire:• Ability to follow written and oral instructions in the English language.• Ability to communicate effectively both orally and in writing.• Ability to establish and maintain harmonious working relationships with others; must have ability to deal tactfully with others.• Knowledge of standard clerical and office practices, skill in operating standard office equipment.• Possess excellent organizational skills with the ability to be attentive to detail, perform work with high level of accuracy and manage multiple tasks at one time.• Ability to exercise sound judgment.• Ability to monitor work processes, including planning processes and coordinating activities of multiple constituents.• Ability to exercise discretion in handling confidential information.Qualifications Acquired on Job:• Proficiency in the use of computer hardware and software used in the division including Microsoft Office suite, Raiser's Edge, Award Management, Banner, EMS.• A solid understanding and working knowledge of data integrity practices and contemporary fundraising practices.• Thorough understanding of departmental/University/state policies, procedures, rules, and regulations pertaining to activities in the division.Minimum Entrance Requirements:• Must have at least three years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, or any equivalent combination of the required experience and the substitutions in the state job specifications.Additional Information:Salary:Salaries for current Westfield State University employees and individuals currently working for the state of Massachusetts must be calculated individually in accordance with collective bargaining agreements as well as state policies. State job specifications may be found on the <a href="https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee" target="_blank">https://www.mass.edu/forfacstaff/classificationspecs/home.asp.Employee</a> Benefits:Benefits are an important component of an employee's total compensation package.• Health Insurance: Westfield State offers a variety of HMO, POS, and PPO-type health insurance plans for eligible employees. Coverage is effective on the 1st of the month following the date of hire. Exceptions to employees hired on the 1st of the month, coverage is effective immediately.• Retirement: the MA State Employee Retirement System provides eligible employees with a retirement pension following a 10-year vesting period. In lieu of the retirement pension, eligible employees may select the Optional Retirement Plan with a maximum 5% employer matching contribution.• Tuition Waivers &amp; Discounts: eligible employees, including spouses and dependent children, receive reduced tuition at MA state colleges, community colleges, and universities.• Paid Time Off: employees receive 12 paid holidays and generous vacation, personal, and sick leave benefits.• Additional information regarding employee benefits is available on the University's <a href="https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disability" target="_blank">https://westfield.ma.edu/offices/hr-titleix-eo/benefits-wellness.Disabi…</a> AccommodationsWestfield State University is committed to the full inclusion of individuals with disabilities and will ensure the availability of reasonable accommodations. If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources at (413) 572-8809 or visit us in the Horace Mann Building, 1st floor.Background CheckEmployment is contingent upon the successful completion and review of a background check. A criminal record will not automatically disqualify an applicant from consideration.To apply, visit <a href="https://apptrkr.com/6155639Copyright" target="_blank">https://apptrkr.com/6155639Copyright</a> ©2025 Jobelephant.com Inc. All rights reserved.<a href="https://www.jobelephant.com/jeid-cbbe8b3b4a387744aa94f87515b65174" target="_blank">https://www.jobelephant.com/jeid-cbbe8b3b4a387744aa94f87515b65174</a>

Administrative Assistant II / Institutional Advancement

Director - Laboratory Animal Resources CenterJob ID: 13385Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPUTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/research/laboratory-animal-resources-center/The" target="_blank">https://www.utep.edu/research/laboratory-animal-resources-center/The</a> Laboratory Animal Resources Center (LARC) is committed to providing UTEP faculty, staff and students with veterinary and personnel training and expertise in laboratory animal technology and medicine. LARC exists to promote humane animal care and use in support of UTEP's research goals through compliance with the Animal Welfare Act (AWA), Office of Laboratory Animal Welfare (OLAW) and our own IACUC and departmental policies. The LARC advises and educates researchers on animal experimentation issues and provides guidance and review in the protocol writing process, while promoting contemporary best practices for the responsible use of animals. Our goal is provision of quality animal care which is key to obtaining consistent and reliable data.Position InformationHiring Department: Research &amp; Innovation - Laboratory Animal Resources CenterPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $115,000-125,000 annually, commensurate with experience.Required Application Materials:• Resume• Cover LetterIncomplete applications will not be considered.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Responsible for providing leadership for the Laboratory Animal Resource Center staff, Biosafety Level 3 laboratory, and Research Compliance staff, under the leadership of the Associate Vice President, Research Compliance, Regulatory Assurances, and Integrity. The Director manages the activities of 20+ staff to ensure the health and well-being of animals used in research at the University of Texas at El Paso (UTEP) and directs the Research Compliance program of the university.Essential FunctionsDirect, guide, and oversee the activities of the University's research regulatory committees (IRB, IBC, IACUC, IRE) and the Post-Approval Verification and Education (PAVE) program to ensure compliance with federal, state, and local regulatory requirements.Analyze operations to evaluate performance of department its staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.Coordinates with the Associate Vice President, Research Compliance, Regulatory Assurance and Integrity to develop, modify, and implement Institutional policies and procedures along with strategic plans and objectives that have University-wide impact over Research Compliance.Oversee electronic-based system for regulatory committees and laboratory animal ordering/census.Manage the operations and administration of Biosafety Level 3 (BSL-3) and Animal Biosafety Level 3 (ABSL-3) laboratories, including ensuring compliance with federal and state regulations.Oversee day-to-day management of the LARC, including ensuring compliance with federal regulations regarding animal husbandry and veterinary care and assisting with budget oversight and management.Assist in the review and analysis of operational needs and make recommendations to enhance the efficiency and effectiveness of animal care services within LARC.Interface with faculty and research program managers to promote best practices.Supervise the IACUC, IRB, PAVE, IBC/IRE Administrators, and BSL-3 Manager, as well as the LARC staff.Implement corrective action plans to solve organizational or departmental problems.Responsible for decisions on hiring, promotions, salary changes, training, and performance evaluations of subordinate staffAssists in development of management reports related to the department.Participate in various committees, professional training, industry conferences, and conventions.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Comply with all State and University policies.Other duties may be assigned.Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degreeandExperience: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Advanced level of understanding of operational requirements related to the management of an IRB, IACUC, and IBC in a university setting. Excellent verbal and written communication skills and the ability to effectively communicate with persons at all levels.Preferred Qualifications:Advanced degree preferredAdditional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office atPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $115,000-125,000 annually, commensurate with experience.Required Application Materials:• Resume• Cover LetterIncomplete applications will not be considered.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: Responsible for providing leadership for the Laboratory Animal Resource Center staff, Biosafety Level 3 laboratory, and Research Compliance staff, under the leadership of the Associate Vice President, Research Compliance, Regulatory Assurances, and Integrity. The Director manages the activities of 20+ staff to ensure the health and well-being of animals used in research at the University of Texas at El Paso (UTEP) and directs the Research Compliance program of the university.Essential FunctionsDirect, guide, and oversee the activities of the University's research regulatory committees (IRB, IBC, IACUC, IRE) and the Post-Approval Verification and Education (PAVE) program to ensure compliance with federal, state, and local regulatory requirements.Analyze operations to evaluate performance of department its staff in meeting objectives and to determine areas of potential cost reduction, program improvement, or policy change.Coordinates with the Associate Vice President, Research Compliance, Regulatory Assurance and Integrity to develop, modify, and implement Institutional policies and procedures along with strategic plans and objectives that have University-wide impact over Research Compliance.Oversee electronic-based system for regulatory committees and laboratory animal ordering/census.Manage the operations and administration of Biosafety Level 3 (BSL-3) and Animal Biosafety Level 3 (ABSL-3) laboratories, including ensuring compliance with federal and state regulations.Oversee day-to-day management of the LARC, including ensuring compliance with federal regulations regarding animal husbandry and veterinary care and assisting with budget oversight and management.Assist in the review and analysis of operational needs and make recommendations to enhance the efficiency and effectiveness of animal care services within LARC.Interface with faculty and research program managers to promote best practices.Supervise the IACUC, IRB, PAVE, IBC/IRE Administrators, and BSL-3 Manager, as well as the LARC staff.Implement corrective action plans to solve organizational or departmental problems.Responsible for decisions on hiring, promotions, salary changes, training, and performance evaluations of subordinate staffAssists in development of management reports related to the department.Participate in various committees, professional training, industry conferences, and conventions.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Comply with all State and University policies.Other duties may be assigned.Supervisory Responsibilities Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's degreeandExperience: Five years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. Advanced level of understanding of operational requirements related to the management of an IRB, IACUC, and IBC in a university setting. Excellent verbal and written communication skills and the ability to effectively communicate with persons at all levels.Preferred Qualifications:Advanced degree preferredAdditional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6154822jeid-2201d7d8c821e44aa18a82ebc70f3a84" target="_blank">https://apptrkr.com/6154822jeid-2201d7d8c821e44aa18a82ebc70f3a84</a>

The University of Texas at El Paso

Director - Laboratory Animal Resources Center

Proposal Development SpecialistJob ID: 13390Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularAbout UTEPUTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.<a href="https://www.utep.edu/research/advancement/Research" target="_blank">https://www.utep.edu/research/advancement/Research</a> Advancement is committed to supporting UTEP's research efforts by providing strategic services to enhance the university's competitiveness in today's research landscape. Our team, comprised of research developers, evaluation experts, and writers, guides faculty through every step, from identifying funding opportunities to proposal development to garnering collaborative approaches and formative and summative evaluation. We work across all colleges, departments, and units, offering comprehensive services to advance research, innovation, and impact.Position InformationHiring Department: Research AdvancementPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekendsFLSA status: ExemptEarliest Start Date: As soon as possible.Salary: $65,000 annually.Required Application Materials:• Resume• Cover Letter• List of three referencesIncomplete applications will not be considered.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.Purpose of PositionSummary: The Proposal Development Specialist in Research &amp; Innovation primarily provides comprehensive support for developing grant proposals and secondarily provides marketing assistance. This position operates under moderate supervision with opportunities for initiative and independent judgment. The role involves collaborating with faculty staff and external stakeholders to ensure the preparation of competitive and well-structured grant proposals and providing support for marketing strategies. The specialist will also support internal funding opportunities and honorific awards programs.Essential FunctionsSupport faculty and staff in designing and preparing grant proposals at each process phase, including analyzing the solicitation, assessing, summarizing, and outlining proposal requirements, strategy consultations, and supporting engagement with funding agencies.Assist and support drafting letters of intent, institutional letters, and other non-scientific documents.Support faculty and staff in preparing and reviewing proposals by providing qualitative and editorial reviews of proposal drafts and specific content within the proposal.Facilitate internal and external review of proposals.Conduct in-depth analysis and research on funding agencies, funding opportunities, and agency programs.Support the administration of internal funding programs and coordinate honorific awards, including communicating opportunities, assisting with nominations, and supporting faculty throughout the process.Monitor the funding landscape for opportunities aligned with faculty and staff research interests and University priorities.Analyze and provide summaries of funding announcements.Support faculty and staff with strategic post-submission consultations on unfunded proposals, developing a strategy for re-submission opportunities.Build knowledge of campus research strengths through relationships with staff and faculty.Prepare and disseminate email communications, including funding opportunities, workshops, and events.Prepare marketing collateral, including, but not limited to, email bulletins, digital/print graphics, video recording and editing, one-pagers, and program briefs.Assist in developing guides and toolkits for effectively using online tools and processes, which will enhance proposal development and departmental goals.Assist in developing, facilitating, and presenting programs, workshops, and training.Assist in the development and periodic updating of website content.Analyze departmental data, creating reports and graphics to track and improve processes.Stay abreast of university policies and federal and state regulations governing sponsored research administration.Perform other related duties as assigned.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Bachelor's DegreeandExperience: 3-5 years of experience, related to the statement of duties &amp; responsibilities; or equivalent combination of education and experiencePreferred Qualifications:Experience in higher education, sponsored programs, or nonprofits.Strong writing and editing skills.Experience in collaborative teamwork.Familiarity with Microsoft Office software and learning and using institutional software systems.Experience in successful proposal writing in academia or industry preferred.Experience in email marketing.Experience in detailed data analysis and reporting.Strong communication and presentation skills.Additional InformationThe physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, kneel, and crouch. The employee must frequently use hands to feel, reach with hands and arms, and talk or hear. The employee is occasionally required to lift and move up to 25 pounds.The noise level in the work environment ranges from moderate to very loud.In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="mailto:eoaa@utep.edu.To" target="_blank">mailto:eoaa@utep.edu.To</a> apply, visit <a href="https://apptrkr.com/6154827jeid-763a98e45ea88f44b8cc357f81ae55d5" target="_blank">https://apptrkr.com/6154827jeid-763a98e45ea88f44b8cc357f81ae55d5</a>

Proposal Development Specialist

The University of Nevada, Reno is seeking a dynamic and detail-oriented Manager, Gift Administration to play a vital role in advancing donor engagement and ensuring the impactful use of philanthropic contributions. In this key position, you’ll lead a collaborative, donor-focused approach to stewardship by overseeing gift agreements, and managing projects that include acknowledgments, donor recognition, and stewardship reporting. Your work will help build lasting relationships between the University, our valued donors, and the campus community. As Manager, you'll be responsible for ensuring timely and accurate reporting, managing gift and fund compliance within established policies, and supporting meaningful donor recognition efforts. You’ll serve as a trusted liaison for donors and campus partners alike—answering questions, solving challenges, and helping to maximize the value of every gift.Key Responsibilities:Oversee the creation and management of gift agreements and acknowledgmentsManage projects including donor recognition and stewardship reporting effortsEnsure proper gift utilization and compliance with university policies and donor intentPartner with internal stakeholders and donors to address inquiries and provide solutionsManage donor engagement projects and initiatives from start to finish

University of Nevada, Reno

Manager, Gift Administration

Senior Financial Analyst, Financial Strategy &amp; Planning (2 Positions)&nbsp;Position location: KingstonGrade Level: 14&nbsp;Anticipated Hiring Salary Range: $98,500 - $114,500&nbsp;The position is full time, calendar year, permanent.BASIC FUNCTION:Lead and execute complex financial operations to support university decision-making, including forecasting, data collection, budget modeling, and strategic planning. Analyze financial data thoroughly and present findings in a clear, concise manner, offering actionable recommendations for leadership. Apply advanced analytical skills to solve complex financial challenges and improve institutional financial strategies.&nbsp;Contribute to the development, management and oversight of the university’s budget model. Provide expert consultation and financial guidance to senior leadership and key stakeholders. Provide direction and support to staff on financial activities while overseeing the creation, analysis and communication of comprehensive financial reports. Assist in the compilation, control, and monitoring of the university budgets to facilitate informed decision making.&nbsp;Evaluate strategic investment proposals and financial submissions to ensure completeness, accuracy and compliance with institutional guidelines, regulations and policies. Provide analytical counsel and support for special projects, advising senior leadership on financial strategies and decision-making.&nbsp;Prepare and analyze reports on complex university budget components. Conduct research to improve budgeting policies, financial modeling, and procedures, developing and evaluating modifications as needed. Independently review and assess complex technical financial data, producing detailed analyses, strategic plans, and reports that support decision-making and institutional change. Manage PS queries and report writing related to budget preparation and submission.&nbsp;For complete details about the position, including required and preferred qualifications, and the application process itself, please visit the URI Jobs website at <a href="https://apptrkr.com/6152034" target="_blank">https://apptrkr.com/6152034</a> to apply and view complete details for job posting (SF01993).The search will remain open until the position has been filled. First consideration will be given to applications received by April 30, 2025. Applications received after April 30, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.APPLICATIONS MUST BE SUBMITTED ONLINE ONLY.&nbsp;The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.

Senior Financial Analyst, Financial Strategy & Planning (2 Positions)

Core Candidate - Assistant/Associate ProfessorNo. of Positions to Fill: 2Department/Program: MTC 12040Work Location: Combination Remote/On-SiteReports to: MTC Department ChairpersonFLSA Classification: Exempt/SalariedFTE: 100% (40 hrs/week)Compensation: $55,000 - $70,000 and commensurate with experienceApplication Deadline: 5/19 or until filledJob Summary The Graduate School of Counseling (GSC) seeks two full-time core faculty positions in the CACREP-aligned Mindfulness-based Transpersonal Counseling (MTC) Department beginning July 1, 2025. This position will also be eligible to serve in an additional administrative role as Department Chairperson based on interest and qualifications. This role is eligible for remote professors who travel to Naropa for in-person instruction (Intensives) and potential meetings each term or may be individual who resides and teaches locally in-person on campus in the residential program or virtually as part of our low-residency program. The university and program value inclusion and belonging.  In addition to demonstrated capacity to teach in the specialty areas of transpersonal counseling/psychology and mindfulness-based approaches to counseling, applicants would be able to teach in some of the following core areas: social and multicultural foundations, Gestalt, human growth and development, counseling and helping relationships, group therapy, assessment, research and program evaluation, psychopathology, professional counseling orientation and ethical practice, practicum, and internship. Since the role may involve teaching across both our residential and low-residency programs, expertise and experience in online education are valued.  The job includes administrative duties for the MTC Department, GSC, and the university, including but not limited to recruitment and admissions, networking within the field of mindfulness-based transpersonal counseling, student assessment, and active engagement in the leadership in the MTC Department.  Qualified applicants must be able to demonstrate consistent success in negotiating the pedagogical, clinical, research, administrative, and collaborative responsibilities of a faculty appointment within the degree program, within GSC, and within the structure of the university at large.Job Duties:  &nbsp;• Teach 20 credits each academic year (approximately 10 each semester), primarily in the Mindfulness-based Transpersonal Counseling (MTC) Department, but potentially in other degree programs of the Graduate School of Counseling (GSC) as well.  • Attend and actively participate in all programmatic and school-wide meetings, as well as co-curricular events sponsored by the MTC Department.  • In concert with the MTC leadership teams, develop and conduct plans for assessment, community building, and ongoing curriculum development. • Actively participate in the administrative operations of the MTC Department, including admissions interviews and events. • Engage in professional development that includes pedagogical approach, mindfulness and other contemplative education, transpersonal education, and diversity/inclusivity. • Hold regular office hours and provide support to students and prospective students as needed outside of class time, both in-person and remotely. • Serve on and actively participate in appointed university committees. • Understand and adhere to the policies, procedures, and protocols outlined in the Faculty and Employee Handbooks. • Contribute to the advancement of the counseling, mindfulness-based and Gestalt therapy fields through professional involvement such as conference presentations, original research, and publications. • Complete additional program and university duties as assigned. Required Qualifications &nbsp;• An earned doctoral degree or ABD in Counselor Education, preferably from a CACREP accredited graduate program; Or an earned related doctoral degree with employment as a full-time faculty member in a Counselor Education program for a minimum of one full academic year before July 1, 2013.  • Licensed or eligible at the professional counselor (LPC) or equivalent level. • 3+ years of clinical experience as a counselor and a comprehensive understanding of the counseling field and those it serves, in particular in clinical mental health counseling settings. • Demonstrated skill in recognizing and addressing issues related to privilege, oppression, diversity, and inclusivity in higher education communities, especially in regard to curriculum content and classroom facilitation. • Excellent oral and written communication skills, administrative skills, and a collaborative style. • The capacity to teach a diverse student body, diverse therapeutic experiences, and a comprehensive understanding of transpersonal counseling/psychology and the mindfulness-based approaches to transpersonal counseling. • Demonstrated ability to work with others in an administrative and leadership capacity. • Ability to teach in a hybrid format (e.g., deliver class content in blended format of online classes along with intensive residentials). • Previous experience with the literature and practices of contemplative education. • Ability to track one’s personal emotional reactivity; Including an ability to recognize and articulate one’s moment-to-moment relationship with compassion. • A commitment to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace. • A level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity. • Ability to demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University for this job and the capacity to provide a rigorous clinical approach as evidenced in work, communication, collaboration styles, and other general workplace behaviors.If applying for the rank of Associate Professor, the following qualifications are also required: &nbsp;• Has achieved the rank of Associate Professor or has held a ranked faculty position for at least three years at another accredited university. • At least two years of administrative experience in the role of chair or coordinator of a program • Willingness and ability to serve as a potential chairperson. • Significant evidence of scholarly work such as professional presentations, publications, and/or a demonstrated interest in research. • Demonstrated a record of exceptional institutional service and worked in leadership roles at a university.Physical Requirements &amp; Environmental Conditions: Faculty members spend most of their time in their classrooms or in virtual meetings with some time in offices. In the classrooms and on campus may experience interruptions, distractions, heat, cold, dust and/or dampness. As a faculty member, you may spend extended periods in front of students and speaking as well as: &nbsp;• Reading academic texts and materials, student papers, etc.  • Operating personal computer and audio-visual equipment.  • Standing or sitting for hours at a time.  • Moving around campus for classes and meetings.&nbsp;Naropa recognizes the following holidays throughout the year:-Martin Luther King, Jr. Day-Memorial Day-Juneteenth-Independence Day-Labor Day-Fall Break, 4th Thursday and Friday in November-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’sNaropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term &amp; long-term disability, employer-paid life insurance &amp; accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: <a href="https://www.cic.edu/member-services/tuition-exchange-program" target="_blank">https://www.cic.edu/member-services/tuition-exchange-program</a>.Naropa University is an equal opportunity, non-discriminatory employer and Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.JOB CODE: AY2425 0125To apply, visit: <a href="https://apptrkr.com/6154345" target="_blank">https://apptrkr.com/6154345</a>

Core Candidate - Assistant/Associate Professor

Title:&nbsp;Recycled Material Handler&nbsp;
Number of Positions:&nbsp;1
Position #:&nbsp;651310
Pay Rate:&nbsp;$31,200.00 - $33,290.00/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.
Classification: 3 Campus
Type of Appointment:&nbsp;Full-Time
FLSA Status:&nbsp;Non-Exempt
Department:&nbsp;Facilities
Required Documents Needed to Upload at Time of Application:
<ul>
<li>Resume</li>
<li>Three professional references (See below)</li>
</ul>
Reference check requirements:
<ul>
<li>Non-supervisory roles: three (3) current or former supervisors</li>
<li>Personal references (friends, co-workers, clergy, customers, relatives) are not considered acceptable references</li>
</ul>
Position Summary:&nbsp;The overall purpose of this job is to collect and process materials from indoor and outdoor recycle bins at all buildings at all campuses for the purpose of supporting the college recycling program.
Essential Functions:
60%&nbsp;Check all inside and outside recycle bins on all campuses for the purpose of recycling. Empty bins as necessary, clean bins and replace bags. Collect all loose cardboard boxes and other materials that are too large to fit into the bins from departments in the college for recycling.
10%&nbsp;Collect metals from industrial labs for recycling.
20%&nbsp;Sort recycling materials from all sources. Deposit sorted materials into the recycling trailers.
5%&nbsp;Hitch the recycle trailer to the truck and deliver collected recycling materials to the recycle facility for emptying.
5%&nbsp;Other duties as assigned.
Note: The College reserves the right to change or reassign job duties, or combine positions at any time.
Preferred Experience:&nbsp;One year custodial, recycle material worker, or sanitation department worker experience preferred.
Skills/Abilities: Understanding of and interest in sustainability/recycling in higher education. Ability to communicate effectively with students, faculty, staff and the public. Ability to manage and prioritize multiple tasks. Must be able to use a personal computer. Must Possess a valid TN driver's license. Additionally, the ability to drive a 20ft trailer and operate hydraulic machinery effectively and efficiently is required.
Physical Demands:&nbsp;Walking, standing, sitting, driving and lifting are all essential in this position. The employee should be able to lift up to 60 lbs. Regular lifting of items such as bags of recycled items and boxes of liner bags will be required. The employee is also expected to travel between campuses. The employee must be able to hear large equipment and associated sounds such as reverse signal sounds. The employee must be able to visually check and empty recycle bins. The employee must be able to see to drive state vehicles that are towing large industrial trailers. The employee must be able to distinguish the color between browns, whites, and other pastel colors.
The employee will sometimes work in a classroom and regularly in an outdoor environment. Some campus events take place outside during the cooler and hotter months and the employee should be prepared for cold, heat, and sun exposure. The employee also must travel to and walk about each campus. Employee must be able to drive state vehicle that have attachable towing trailers without incident for up to two hours at a time to site campuses to pick-up recycling; and will be required to get in and out of large trucks and trailers.
Hazards: Moderate possibility of injury, driving, lifting, hauling, and/or contagious illness when touching items collected for recycle. Also, exposure to recycling facilities can result in cuts from broken glass, mechanical injuries, potential fall risks, hazards, and all possible contamination therein.
Full-time Employment Benefits:
• Insurance Options Health, dental, vision, life, short/long-term disability, FSA/HSA Wellness Incentive Program, if&nbsp; enrolled in health plan
• Educational Assistance Fee Waiver Spouse/Dependent discounts Audit/Non-Credit Reimbursement Program
• Employee Assistance Program
• Retirement options Tennessee traditional pension plan option (TCRS) 401k with $50 company match/457/403b
• Employee Discount program with over 900+companies
• 13 Paid Holidays/Year Includes paid days off the last week of December
• Sick Leave Bank
• Longevity Pay
• Many opportunities for professional development
Special Instructions to Applicants:&nbsp;To be considered for a position at Pellissippi State, you must create an on-line application. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Work experience that is&nbsp;not&nbsp;listed on the application will not be considered towards compensation. Please note: attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience. Please note: to scan, upload, or attach documents, a computer and scanner are available at the Hardin Valley Campus Educational Resources Center, if needed.
Pellissippi State Community College is an EEO/AA/Title VI/Title IX/Section 504/ADA employer
If you have any problems or questions please contact Human Resources at Pellissippi State Community College’s Human Resource Office at 865-694-6607 or by email at&nbsp;<a href="mailto:recruiting@pstcc.edu" target="_blank">recruiting@pstcc.edu</a>.
If you are interested in this position, click on the link to the left to apply.
#mrp

Motlow State Community College


      Recycled Material Handler
    

The Conservatory of Theatre Arts at Purchase College, SUNY produces an annual season of 20 unique works of theatre in its BFA and BA programs. &nbsp; This position reports to the Director of the Conservatory, manages all production shop operations in the Conservatory and serves as direct supervisor to the Scene Shop Supervisor, Costume Shop Supervisor, Properties Shop Supervisor, Assistant Production Manager/CMFT Shop Supervisor, and part-time Paint Deck Supervisor. The PM oversees all matters relating to scheduling, budgets, construction, equipment, and student/professional personnel employed in the mounting of Conservatory productions, and mentors students in collaboration and leadership through applied learning. The successful candidate will demonstrate expertise in theatrical production and shop management, possess superior organizational, leadership, budgeting and interpersonal communication/collaboration skills, and be committed to providing conservatory training within the context of a public undergraduate institution. Finally, the PM supports collaboration between the Conservatory of Theatre Arts and other campus constituents, such as Dance, Music, and Film. Fluency in all aspects of technical theatre, close familiarity with theatrical shop operations, construction and maintenance of theatrical facilities are essential.&nbsp; Bachelor’s degree required; Master’s degree preferred.&nbsp; Location pay is $4,000 per year.

Purchase College, SUNY

Production Manager

Job Description:Position OverviewThe Director of Experience &amp; Effectiveness will play a key role in ensuring that institutional processes, such as, recruitment, performance management, and employee engagement, are measured, effective, and fair. This role will lead efforts to improve organizational processes by leveraging data, mitigating bias, and enhancing decision-making transparency while ensuring alignment with institutional values. By collaborating across the institution, the Director will help define how success is measured, develop effective evaluation strategies, and apply insights to enhance processes that impact employees and students alike. A key priority of this role is ensuring that assessment and decision-making mechanisms are structured, objective, and rooted in best practices, building trust and credibility across the organization. This position requires a strong background in human resources, organizational effectiveness, and data-driven decision-making. The ideal candidate is someone who values universal approaches to process improvement and is committed to enhancing fairness in measurable, practical ways.Key Responsibilities Data Collection &amp; Evaluation● Establish clear methodologies for collecting, analyzing, and utilizing data to improve organizational people processes.● Partner with key stakeholders to determine what data should be collected and how to ensure its accuracy and relevance.● Use data insights to support leaders in making informed, objective decisions that align with institutional priorities. Improving Process Effectiveness● Assess and refine people-related processes, including recruitment, performance management, and employee engagement, to reduce bias, randomness, and subjectivity.● Develop structured, transparent frameworks for institutional decision-making, fostering trust and consistency.● Implement strategies that enhance efficiency and effectiveness across organizational functions. Employee Surveys &amp; Assessments● Design and administer employee and student surveys that align with institutional goals and values.● Utilize industry best practices to analyze survey results, extract actionable insights, and create meaningful benchmarks.● Ensure survey findings translate into practical improvements that enhance the experience of employees and students.Basic Qualifications ● Bachelor’s degree in relevant field.● At least five years of experience in human resources, organizational effectiveness, assessment, or process improvement.● Demonstrated ability to design and implement fair and effective evaluation processes.● Experience with data analysis, survey design, and performance management frameworks.● Strong analytical skills with ability to translate data into actionable strategies. Preferred Qualifications ● Master’s degree in human resources, organizational development, psychology, or a related field.● Experience working in higher education and/or multi-campus organizations.● Familiarity with bias mitigation strategies, structured decision-making frameworks, and process optimization.● Strong communication and collaboration skills, with the ability to work across departments to improve institutional effectiveness.This role is ideal for someone who is passionate about enhancing processes, strengthening fairness, and using data to drive institutional excellence. If you are excited about shaping the future of experience and effectiveness, we encourage you to apply.Compensation &amp; BenefitsThis opportunity is budgeted at $$85,000 to $125,000, DOE base compensation. Additional compensation factors may impact total compensation. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.<a href="https://www.thechicagoschool.edu/career-opportunities/" target="_blank">https://www.thechicagoschool.edu/career-opportunities/</a>The Chicago School is an Equal Opportunity Employer.Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

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