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Associate Director Job ID: 11992 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. Position Information Hiring Department: Planning and Construction Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm. FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with education and experience. Required Application Materials: <ul><li>Resume</li><li>Cover letter and a list of three references is strongly encouraged, </li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides, and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Plans, organizes, and directs the day-to-day operations of Facilities Planning and Construction. Works with the Director to manage and coordinate unit team assignments and unit scheduling of resources. Provides leadership, guidance, and supervision of department professional staff. Assists in the overall management of the university's master planning efforts, all major and minor capital projects, and all facilities standards. Essential Functions Provides direction and guidance in strategic operations and planning in the department. Provides leadership and assists in management of multiple complex capital projects by providing program and project staffing, resource coordination, communication, conflict resolution, and oversight /quality monitoring at the campus level. Ensures compliance with the Board of Regents Rules &amp; Regulations, State Statutes, Federal Regulations and Laws on all projects. Ensure that operations are efficient and cost effective, that assets are safeguarded, and that financial information is reliable. Serves as liaison, public spokesperson, and interface with campus executives, architects, contractors, industry and community associations, utility cooperatives, and general public to promote Historically Under-utilized Business participation, knowledge of UT System mission and goals, and in support of OFPC initiatives. Monitors and evaluates performance of assigned Project Managers, Construction Managers and Inspectors, administrative staff, and professional service contractors. [Provide training and resources on new policies and procedures as required. Provides supervision of professional staff, training personnel to departmental and University standards and procedures, including assigning and reviewing work, completing performance evaluations, and making recommendations for hiring, terminating, and disciplining. Participates in the budget planning process, including staffing, budget requirements, identifying potential cost increases, and identifying opportunities for cost savings. Provides financial oversight of respective operating budgets, transfer of funds and expenses. Administrative duties include meetings, troubleshooting service complaints and problems, approval of service contracts and purchase orders, monitoring of work requests, and key/card access requests as applicable. Develops and implements departmental goals and objectives with the oversight of the Director. Coordinates, monitors, and evaluates policy and procedures, manuals, guidelines, and technical scope of work. Manages and enforces policies related to finances, operating procedures, disciplinary processes, internal controls, and inventory of equipment, tools, and supplies. Provides leadership for the respective staff in areas of planning their assigned duties. Responsible for creating a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills. Assists in providing reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and applicable laws, regulations, policies, and procedures are followed. Stay current in Codes and Regulations applicable to design and construction, including International Building Codes, NFPA 101, TDLR, OSHA, ADA, ASHRAE 90.1, SWPPP, and any special requirements of the building type (e.g., healthcare, research labs, special campus project types, etc.) or the local jurisdictions. Provide monitoring of local campus-managed major projects as directed by the U.T. System Board of Regents. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Carries out supervisory responsibilities in accordance with the organization's objectives, policies, and applicable laws. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree in architecture, engineering, construction management or a related field. and Experience: Seven (7) to ten (10) years of progressively responsible experience within higher education or similar large organizations in architecture, engineering, construction management or a related field. Five (5) years' experience in operations, administration, and personnel management in the construction industry. Experience in all programming ability, conceptualization, visual presentations in various media, and preparation of construction documents that clearly convey the requirements of intended designs for the purpose of bidding and constructing commercial and institutional facilities. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Preferred Education/Experience: Master's degree in related technical or managerial field 15 years' experience with complex project management experience in educational facilities design and construction. Licenses/Certifications: Professional architectural or engineering in good standing or related technical license. Have ability to obtain license in Texas through reciprocity within 1 year of employment if they are licensed in another state. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds. The noise level for this work environment is usually moderate. (Loud noises may be encountered on construction sites). In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5855222&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5855222" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=11992&amp;PostingSeq=1</a> jeid-03776dd8b1accd4180c8546ecf7253c9

The University of Texas at El Paso

Associate Director

Assistant Director- ADP MaSt Academy Job ID: 12228 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5855225&amp;targetURL=https://www.utep.edu/science/mast/" target="_blank">About Math and Science Teachers Academy</a> The ADP Math and Science Teachers (MaST) Academy, funded by Automatic Data Processing, Inc. (ADP), was established in January 2006, to enhance the scope and quality of secondary mathematics and science teachers that graduate from UTEP to serve students in schools across the El Paso region. Over MaST Academy's history, it has evolved from a grassroots effort to what is now a model that is validated by the administrations of El Paso area schools and districts. While the first proposed program included scholarship support and monthly workshops, MaST thrives by recognizing and acting upon growth and improvement opportunities. Position Information Hiring Department: College of Science- Math and Science Teachers Academy Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Essential Functions Oversees the development of programs for outreach; confers with public schools, school districts, and Director to develop goals of outreach programs. Develop and oversee Summer Outreach Programs for El Paso Region middle/high school students in the STEM fields. Disseminates program information through visits with middle/high school MaST Mentor Teachers, counselors, principals, and other educational representatives. Advises Director on program efficacy and alignment to the needs and goals of ADP MaST Academy, school districts, and UTEP. May help prepare and monitor budgets. Identifies appropriate programs for Scholars and Mentor Teachers, and assists Scholars with job applications, interview preparation, and MaST workshops. Helps Scholars obtain necessary resources. Responsible for counseling prospective Scholars, Mentor Teachers, and other interested persons regarding ADP MaST Academy program goals, application requirements, policies, and procedures; serves as a mentor, advocate, and contact for ADP MaST Scholars and Mentors. Collaborate with other UTEP units on outreach activities such as Mini Miners Campus Visits, Orange &amp; Blue Day, and other UTEP sponsored events. Prepares reports as required by management, federal, state, and university programs. Documents findings to track trends and changes in the educational community. Visit outreach sites to promote and observe Scholars and Mentor Teachers in the classrooms; provides coaching and mentoring. Evaluates program curriculum and activities, assists in production of materials, and ensures that materials support program goals. Develops methods for feedback from outreach locations and evaluates program success, making adjustments as appropriate. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities No supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: License: A Valid State Issued Driver's License Education: Bachelor's Degree Experience: Secondary Science Teacher Certification certificate required. Five (5) years of related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; sit; stoop, kneel and crouch. The employee is frequently required to use hands to feel; reach with hands and arms; and talk or hear. The employee is occasionally required to lift and move up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment ranges from moderate to very loud. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5855225&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5855225" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12228&amp;PostingSeq=1</a> jeid-ef51767e8d6cc740848981ed303cef82

Assistant Director- ADP MaSt Academy

Administrative Associate Job ID: 12578 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5853955&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5853955&amp;targetURL=https://www.utep.edu/vpba" target="_blank">About VP Business Affairs</a> The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community. <a href="https://apptrkr.com/get_redirect.php?id=5853955&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> The Office of Special Events is dedicated to providing quality entertainment for UTEP and the El Paso/Juarez/Las Cruces communities. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5853955&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-Exempt Earliest Start Date: As soon as possible. Salary: $$34,320 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter (optional)</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual. Prepares purchase requisitions and non-po vouchers; gets necessary document approvals and works with vendors. Orders and monitors inventory and office supplies. Organize and schedules production meetings. Assists in the preparation of encumbrances and reconciliation reports Maintains physical and digital filing systems. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files. Oversees temporary and hourly employees and assigns duties. Ensures that deadlines are met and adapts to changing priorities Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:High School diploma or equivalent Minimum Experience required:Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Education/Experience: Associate's degree or equivalent from two-year College or technical school within area of assigned responsibility Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5853955&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5853955" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12578&amp;PostingSeq=1</a> jeid-b107e076f4ff204b94dfdd61ff05b14c

Administrative Associate

Title: Financial Aid Senior Staff Associate
Employee Classification:&nbsp;Clerical/Support Staff
Institution:&nbsp;Northeast State Community College
Department: Financial Aid
Salary: $39,760- $45,791&nbsp;dependent on education and experience
Please use the Total Compensation Calculator found on the <a href="https://www.northeaststate.edu/faculty-and-staff/human-resources/careers.html" target="_blank">Northeast State Careers Page</a> for a breakdown of the value of the benefits offered to employees of the college.
Job Summary
Reporting to the Assistant Director of Financial Aid, the Senior Staff Associate is responsible for overseeing and administering the Federal Work-Study program. They will also be responsible for supporting Return to Title IV calculations, coordinating the state aid appeal process, posting outside financial aid, and processing private student loans. This individual will also serve as a point of contact for the TBR Service Center as it relates to student-level questions about state aid programs.
Job Duties
• Serve as office liaison with TBR Shared Services for the following state aid programs: TN Promise, TN Reconnect, HOPE, Aspire, Merit, and the Tennessee Student Assistance Award (TSAA). TBR Shared Services will handle batch processing, certification, and reconciliation. This position will be the main point of contact for student-specific questions related to eligibility, awarding, and appeals and, therefore, must maintain current knowledge of state financial aid regulations.
• Process memos for students enrolling in less than the required credit hours for TN Promise, TN Reconnect, and the HOPE Scholarship.
• Serve as the State Aid Appeals Coordinator. Ensure student appeals are complete with all required information and supporting documentation. Coordinate meetings/communications with the Institutional Review Panel (IRP) to facilitate decisions. Maintain proper documentation of the process/decisions. Communicate decisions to students and/or TSAC.
• Administer the following state programs: Helping HEROES Grant, Foster Care Grant, Vocational Rehab, and the Dependent Children’s Scholarship.
• Responsible for posting NeSCC Foundation scholarships and all outside financial aid to student awards. This includes, but may not be limited to third-party scholarships, AmeriCorps awards, COMPLETE Grants, and Student Need Grants.
• Primary administrator for the Federal Work-Study Program (FWS). Responsible for understanding and staying current on regulatory and compliance issues related to FWS. Oversee the development and posting of FWS position descriptions. Work with campus supervisors to determine needs and ensure placement of reading or math tutors in local elementary schools or family literacy programs.
• Manage FWS applications, contracts, and necessary hiring paperwork. Work with Human Resources to ensure that federal hiring laws are followed within the FWS program.
• Review and approve FWS timesheets and communicate with FWS supervisors regarding requirements and deadlines. Coordinate with payroll to ensure students are paid correctly and on time.
• Conduct a monthly reconciliation of the Federal Work-Study Program. Assist the Director with the FWS section of the annual FISAP.
• Assist with the Academic Work Scholarship (AWS) program. Coordinate with the NeSCC Scholarships Office as needed to administer the program.
• Serve as the secondary administrator for the Return of Title IV Funds process (R2T4). Process both official and unofficial withdrawals within federally required timeframes.
• Responsible for private loan processing. Ensure loans are processed accurately and on time. Coordinate with the Business Office on policies and procedures.
• Provide excellent customer service.
• Maintain positive working relationships with other NeSCC staff, external partners including tnAchieves, the Ayers and Niswonger Foundations, and all supporting state organizations, i.e. TBR, TSAC, and THEC.
• Review and update the Policy and Procedures manual as needed.
• Serve on internal and external committees as needed.
• Participate in cross-training with other staff within the Student Success Division as appropriate.
• Occasional trips to off-campus instructional sites may be required.
• Complete other assignments as directed by supervisor.&nbsp;
Minimum Qualifications
• Associate’s degree from a regionally accredited institution. • Minimum of 3 years of professional work experience in financial aid, social services, school counseling, financial management, or other student service-related positions in higher education. • Experience with a modern information system such as a CRM, ERP, or student information system. • History of working independently to complete projects that require research and attention to detail.
Preferred Qualifications
• Experience with Banner. • Working knowledge of regulations governing federal, state and institutional policies regarding financial aid administration. 
Knowledge, Skills, and Abilities
• Demonstrated effective working relationships with faculty, staff, students and external contacts. • Ability to meet deadlines and work in a fast-paced environment. Technology Skills: MS Office skills, Word, Excel, Outlook; digital records management systems; general operating and data information systems. • Positive and collaborative attitude. • Excellent interpersonal and communication skills (application will be reviewed for accuracy). 
For assistance regarding the job ad, application process, or application status, please contact the Office of Human Resources at 423-354-5183 or <a href="mailto:HRstaffing@northeaststate.edu" target="_blank">HRstaffing@northeaststate.edu</a>. 
Special Instructions to Applicants: To be considered for a position at Northeast State, you must create an online application. A resume and unofficial transcripts are required; a cover letter is optional. You will also be required to provide the contact information for a minimum of three (3) professional references. Your skills, abilities, qualifications, and years of experience will be evaluated using only what is recorded on your application. Please note that attaching a resume does not substitute for completion of the application form. Part-time work experience is calculated at 50% of full-time experience.

Motlow State Community College


      Financial Aid Senior Staff Associate
    

Job SummaryThe Controller position focuses on strategic oversight and management of the University’s central accounting functions while serving as the University’s principal accounting officer.&nbsp;As an accomplished leader, the Controller will have responsibility for leading a dynamic team to plan, develop, and enhance the central financial services that support the campus’ needs.&nbsp;This position will have oversight of the policies, procedures, processes and systems that assure the integrity of internal accounting, fiscal and business controls as well as compliance with applicable laws, policies and regulations.The Controller directs and oversees staff responsible for accounting services, financial reporting, payroll, and financial compliance who work competently and collaboratively to accurately record, summarize and report information in a timely manner.Duties and Job Responsibilities<ul><li>Oversees accounting services, accounts payable, and payroll. Provides guidance and oversight for all department operations. Assists with issues as they arise, helping to ensure needs are met and compliance is maintained.</li><li>Manages monthly accounting functions such as journal entries, reconciliations, and requests for reimbursement of state funds.</li><li>Responsible for annual financial reports including necessary year-end journal entries, as well as year-end account reconciliations and summary reports.&nbsp;</li><li>Prepares and submits all required reports throughout the year, as well as generating ad hoc reports.</li><li>Serves as the primary point of contact for internal and external auditors.</li><li>Monitors cash flows through bank and accounts payable transaction reviews. Collaborates with the Bursar's office and grants and contracts regarding fund drawdown timing and disbursements.</li><li>Advises VP of Fiscal Affairs and management on all accounting, tax, financial and internal control matters.&nbsp;</li><li>Provides advice and support to faculty and staff on University accounting and financial matters, including training, as appropriate.&nbsp;</li><li>Monitors and interprets changes in laws and regulations related to financing and financial reporting, evaluates their impact upon University activities, and develops and implements policy and procedural changes as required.&nbsp;</li><li>Identify potential opportunities for improved efficiency and/or strengthened financial controls and assist the department directors in implementing corrective processes and procedures, as needed.</li><li>Performs other duties as assigned.</li></ul>Required Qualifications<ul><li>Bachelor's degree in finance, accounting, or business administration&nbsp;</li><li>10 years of professional accounting experience&nbsp;</li><li>An equivalent combination of education and experience will be accepted&nbsp;</li><li>At least five years at the supervisory level is required</li></ul>Preferred Qualifications<ul><li>Master's degree&nbsp;</li><li>Professional certification, such as CPA&nbsp;</li><li>Experience in a state agency or university accounting environment</li></ul>Required DocumentsCover letterResume

Albany State University

Controller

Director for Title III ProgramsJob Duties and Key ResponsibilitiesUnder the direction of the Director of Institutional Advancement and Strategic Initiatives, the Director of Title III performs some, or all, of the following duties:<ul><li>Plans, organizes, and coordinates programs for funding under the Title III grant per federal guidelines.</li><li>Ensures programs comply with federal and University guidelines.</li><li>Coordinates evaluation of all Title III activities and monitors progress of all grant activities, including site visits and consultation with Activity Directors.</li><li>Coordinate and monitor Title III program activities to facilitate maximum utilization of Program resources.</li><li>Plans and implements strategic planning and development for the institutional progress in collaboration with other institutional departments, committees, and external agencies.</li><li>Provide assistance in the determination of institutional needs and program effectiveness in relation to the institution's perception of its mission and program development.</li><li>Provide leadership in the establishment of progress indicators and to establish means for monitoring the performance of each program.</li><li>Establish an effective monitoring system and maintain effective lines of communication to ensure that the program operation is consistent with goals of overall institutional development.</li><li>Assist in the development of proposals, reports, plans of operation, working budgets, and other documents critical to the management of each Title III activity.</li><li>Maintain a file which documents all Title III activities including, but not limited to guidelines, proposals, plans of operation, budgets, daily accounts of balances of individual program budgets, and up-to-date records of Title III inventory.</li><li>Submit all financial requests to the Vice President for Financial Affairs in cooperation with Program/ Activity Directors for the necessary financial resources to achieve program/activity objectives during the grant period.</li><li>Prepare and submit periodic status reports on all activities funded under the Institutional.&nbsp;</li><li>Coordinate and disseminate internal and external evaluations both formative and summative to all Institutional Aid program activities funded at the institution.</li><li>Manage the day to operations of the department including supervision and evaluation of personnel.</li><li>Work cooperatively and professionally with others.</li><li>Performs all duties as assigned.</li></ul>Required Qualifications:<ul><li>Master’s degree in Education, Business Administration, Public Policy, or related field.</li><li>Supervisory skills.</li><li>3-5 years of successful directing of a Title III grant or a comparable large, federal grant.</li><li>Excellent written and oral communication skills employing Standard English.</li><li>Good interpersonal and organizational skills.</li><li>Good problem-solving skills.</li><li>3 to 5 years of campus wide programming in higher education.</li></ul>

Director for TII

Compensation Type: HourlyCompensation: $21.22Job SummaryThe Specialist reports to the Manager of Healthcare Strategy and performs a variety of responsibilities related to healthcare-specific admissions, enrollment, and retention Columbus State Community College. The Specialist evaluates documents and executes processes which support the functions such as program admissions, course enrollment, and health record management. The Specialist may also be responsible for logistical support for events, calendars, and grant-related reporting.ESSENTIAL JOB FUNCTIONSAcademic Document Processing<ul><li><h4>Processes documents and enters data related to program admissions and enrollment. Follows Federal and State regulations and College practices and guidelines, to ensure institutional compliance. Certifies student eligibility based on health records, background checks, and other pre-requisites determined by each academic discipline.</h4></li><li><h4>Calculates and correlates student admissions documentation for selective admissions programs based on faculty and accreditation standards.</h4></li><li><h4>Completes enrollment processes for students who are selected for healthcare-related program admission.</h4></li></ul>Clerical &amp; Operational Support<ul><li><h4>Maintains records for grant-related reporting and assessment, as well as confidentiality of student records and other sensitive information.</h4></li><li><h4>Coordinates schedules and events for the Healthcare Strategy team. Provides support to the Manager and Project Manager(s) by attending meetings as needed to take minutes, record notes, and arrange technology.</h4></li><li><h4>Assists the Healthcare Strategy team by learning and handling Workday functions related to budget processing, travel processing, and other similar tasks.</h4></li></ul>Customer Service<ul><li><h4>Communicates with students and faculty regarding admissions, enrollment, and resources. Builds and fosters relationships with both internal and external stakeholders, such as Student Services, Academic Affairs, and other areas of the College.</h4></li></ul>Culture of Respect<ul><li><h4>Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community.</h4></li></ul>*Regular, predictable, and punctual attendance is required.Additional Duties &amp; Responsibilities:<ul><li><h4>Attends all required department meetings and training.</h4></li><li><h4>Manages multiple assignments of varying complexity while meeting federal as well as internal regulations and procedures. Demonstrates the ability to adapt to changing needs of the College and business partners.</h4></li></ul>PHYSICAL REQUIREMENTS<ul><li><h4>While performing duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee regularly stands and walks for extended periods of time and occasionally sits. Employee converses verbally with others in person and by telephone. The employee occasionally reaches with hands or arms, climbs or balances, and stoops, kneels, crouches, or crawls. Vision demands include close, relatively detailed vision and distance vision. Employee occasionally lifts or exerts force of up to 10 pounds when moving materials.</h4></li></ul>WORKING CONDITIONS<ul><li><h4>Typical office environment. Regular exposure to moderate noise typical to business offices.</h4></li></ul>MINIMUM EDUCATION AND EXPERIENCE REQUIRED<ul><li><h4>High School Diploma or GED.</h4></li><li><h4>Three (3) years of clerical experience, admissions, or student service role.</h4></li></ul>*CSCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.Full Time/Part Time:Full timeUnion (If Applicable):Scheduled Hours:40Additional InformationIn order to ensure your application is complete, you must complete the following:<ul><li>Please ensure you have all the necessary documents available when starting the application process. For all faculty positions (Instructor, Annually Contracted Faculty, and Adjunct), you will need to upload an unofficial copy of your transcript when completing your aplication. </li><li>Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.</li></ul>If you are a current employee of Columbus State Community College, please log in to Workday to use the internal application process.Thank you for your interest in positions at Columbus State Community College. Once you have applied, the most updated information on the status of your application can be found by visiting your Candidate Home. Please view your submitted applications by logging in and reviewing your status.

COLUMBUS STATE COMMUNITY COLLEGE

Specialist, Healthcare Strategy

05-Dec-2024<h4>Recruiting Manager, Research Staff Services</h4>Harvard Business School 67552BRPosition DescriptionReporting to the Director, RSS, and working collaboratively with the other members of the RSS team, the Recruiting Manager, RSS is one of two recruiting managers that performs a wide range of recruiting activities focused on attracting and hiring the highest quality candidates to support HBS faculty in their research. Responsibilities Include:<ul><li>Develops, implements, and manages a recruitment strategy and process to identify and hire qualified candidates for researcher roles.</li><li>Manages the requisition process.</li><li>Determines recruiting strategies including varied recruiting avenues such as college recruitment, posting positions to on-line resources, and other targeted outreach for a variety of roles.</li><li>Consults with faculty to determine the best model for research support needs which may include referrals to centralized resources.</li><li>Facilitates the recruitment process for faculty supervisors and candidates to ensure excellent customer service.</li><li>Crafts job descriptions, reviews resumes and writing samples, screens candidates, and checks references.</li><li>Maintains a pipeline of prospective candidates.</li><li>Maintains a recruitment website and develops recruitment materials.</li><li>Utilizes LinkedIn Recruiter account and various job portals to post and amplify job postings and to source candidates.</li><li>Plans and executes a robust college recruitment program, including a strategy to attract under-represented minorities.</li><li>Builds and manages relationships with internal and external constituents to create awareness of opportunities and to foster new leads.</li><li>Works collaboratively with RSS team members on temporary research appointments and with Human Resources and the Financial Office on all issues regarding research staff appointments and payrolls.</li><li>Maintains awareness of compensation levels and equity across HBS and HU and recommends appropriate compensation for RA staff.</li><li>Maintains and updates employment data and reviews and assesses the effectiveness of the recruitment experience and process.</li><li>In conjunction with the other members of the RSS team, develops strategies to forecast RA needs and implement processes to meet requirements.</li><li>Establishes close working relationships with various departments including HBS HR and the HBS Financial office.</li><li>Serves as department resource on recruitment, benefits, employment data, compensation structures, the HBS culture and working at Harvard.</li><li>Manages tracks and analyzes data and statistical information related to areas of responsibility, including, but not limited to, recruitment metrics, forecasting, workforce statistics, and support data for strategic planning and budgeting purposes.</li><li>Acts as a resource to HBS faculty and staff on departmental, School and University policies related to areas of responsibility.</li><li>Identifies best practices related to areas of responsibility and makes suggestions for process improvement.</li><li>Collaborates with all members of the RSS team by sharing information and seeking best solutions for providing strong faculty research support.</li><li>Assists the Associate Managing Director, RSS on special projects related to areas of responsibility.</li><li>Responsible for other duties as assigned</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 3 years’ relevant work experience</li></ul>Additional Qualifications and SkillsAdditional Required Qualifications: <ul><li>An additional 2 years of experience is required, bringing the total to 5 years of experience, with at least 3 of those years specifically in recruiting.​​​​​​​</li></ul>Additional Preferred Experience:<ul><li>Experience working in research, academic, or non-profit environment preferred.</li><li>Demonstrated written and verbal communication skills.</li><li>Proven ability to use technology effectively including proficiency in Word, Excel, and PowerPoint. Experience or interest in human resources a plus.</li><li>Experience with PeopleSoft or Oracle applications preferred.</li><li>Professionalism, experience with and commitment to providing excellent service both within a team and on an individual basis. Sound judgment and critical thinking abilities.</li><li>Excellent time management and organizational skills, including the ability to manage and prioritize multiple priorities.</li><li>Attention to detail and high standards for accuracy.</li><li>An understanding of and sensitivity to confidential information.</li><li>Strong interpersonal skills, Ability to be flexible in a changing environment, and a high energy level.</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and on-site work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday - Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>About UsHarvard Business School’s Division of Research and Faculty Development (DRFD), supports the building and dissemination of enduring knowledge through high quality services to the HBS faculty. Research Staff Services (RSS) provides administrative support for the hiring, training, and management of over 700 research and teaching staff, and assists over 300 faculty members, multi-faculty research projects, as well as the D^3 Institute at Harvard with their research support needs. Research support staff (Researchers) include Research Associates, Predoctoral Fellow, Post-doctoral Fellows and Research Managers. Additionally, RSS hires all Teaching Fellows working with HBS faculty.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionHuman Resources Department Office LocationUSA - MA - Boston Job CodeH0956P HR Recruiter II Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade056DepartmentDivision of Research and Faculty DevelopmentUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningIdentity Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard University FAS Human Resources

Recruiting Manager, Research Staff Services

05-Dec-2024<h4>Manager of Staff Training and Development</h4>Harvard Medical School 67547BRJob SummaryThe Manager of Staff Training and Development supports the Harvard Center for Comparative Medicine (HCCM) by directing the training and supporting the growth of all staff within the animal care operations team to meet both individual and organizational needs.&nbsp; The Manager of Staff Training and Development is responsible for collaborating across multiple levels within HCCM and with other stakeholders across the University to advance a positive workplace culture focused on safety and learning, and to help ensure high standards of animal care and welfare across all HCCM facilities and satellite areas. &nbsp;The Manager of Staff Training and Development reports to the Assistant Director of Animal Care Operations.&nbsp; Position DescriptionEssential Duties and Responsibilities:<ul><li>Create and deliver a comprehensive training program for staff using various training techniques (e.g. e-learning, coaching, classroom training, hands-on instruction) to enhance employees’ skills, understanding, and performance.&nbsp;</li><li>Drive the development and documentation of internal standard operating procedures (SOPs) for the animal care operations team in close collaboration with the Senior Manager of Animal Care Operation.</li><li>Engage with staff across multiple levels to foster a collaborative approach to identifying needs for training and standardization.&nbsp;</li><li>Determine, in collaboration with the Senior Manager of Animal Care Operations, which trainings to create, change, and eliminate, and which trainings each staff member must complete.</li><li>Collaborate closely with colleagues in Environmental Health and Safety to formalize and augment trainings related to general safety, ergonomics, and biosafety.</li><li>Oversee the management and periodic review of internal SOPs and associated materials.</li><li>Assist with reviewing and updating IACUC-approved SOPs and other documents.</li><li>Develop and oversee a “train the trainer” program to ensure consistency in how staff members tasked with training others are delivering content.</li><li>Help assess the skills and performance of staff members and offer feedback to the Senior Manager of Animal Care Operations.&nbsp; Help create tailored training plans as needed.</li><li>Develop and direct a robust onboarding process for new hires to expedite learning and enhance employee engagement.</li><li>Determine areas of focus for ongoing refresher trainings.</li><li>Identify, facilitate, and create opportunities for professional development and continuing education for staff, including establishing a forum for staff members to learn more about the research they are supporting.</li><li>Serve as a backup for the Senior Manager of Animal Care Operations in their absence.</li></ul>Basic Qualifications<ul><li>Bachelor’s degree or equivalent work experience required</li><li>Minimum of 3 years relevant work experience</li></ul>&nbsp;Additional Qualifications and Skills<ul><li>A minimum of 3 years work experience in laboratory animal care management with an increasing level of responsibility in work history.&nbsp; Specialized education may count toward work experience.&nbsp;</li><li>Strong oral and written communication skills.</li><li>Advanced computer and presentation skills.</li><li>Proficiency in various training platforms and techniques.</li><li>Excellent collaboration and motivational skills.</li><li>Ability to plan, manage time and multitask effectively.</li><li>Strong attention to detail and ability to problem-solve.</li><li>Experience working in ABSL-2 conditions and/or non-human primates preferred.</li></ul>Certificates and LicensesLATg or CMAR certification preferred.Working Conditions<ul><li>Must be able to perform in an environment with exposure to animals, animal dander, animal byproducts and bedding materials for prolonged periods of time.</li><li>Must be able to wear appropriate personal protective equipment, including respiratory equipment (e.g. N95 mask or PAPR), if/when necessary.</li></ul>Additional InformationThis is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.&nbsp; Offer contingent upon successful completion of a pre-placement medical evaluation. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e)Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code359056 Admin Dept/Program Admin Work FormatOn-Site Sub-Unit------------ Salary Grade056DepartmentHarvard Center for Comparative MedicineUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp; &nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Manager of Staff Training and Development

05-Dec-2024<h4>Assistant Director, Events and Operations, Harvard Innovation Labs</h4>Harvard Business School 67556BRJob SummaryThe Assistant Director of Events and Operations oversees operational components of the Harvard Innovation Labs (HIL) with a focus on event planning, project management, and process improvement. This role will be a thought partner in developing the strategic vision for our events and ensure they are tailored to meet the needs of our diverse audiences, which will elevate our presence at Harvard and in the broader innovation ecosystem. It is also responsible for&nbsp;managing all event logistics—whether virtual, in-person, or hybrid—and serves as the primary contact for signature events, external programs, and academic courses held at the i-lab. Additionally, this position acts as the main liaison for external parties seeking to utilize i-lab spaces as well as our interactions with the Boston and Cambridge communities.&nbsp; The Harvard Innovation Labs' mission is to cultivate an innovation ecosystem across Harvard University that inspires, connects, and advances entrepreneurial leaders. This three-lab system includes the Student i-lab for student-led ventures, Launch Lab X for alumni-led ventures, and the Pagliuca Harvard Life Lab, which supports biotech and life sciences startups founded by Harvard students, alumni, faculty, and postdoctoral researchers. For more information, visit innovationlabs.harvard.edu.&nbsp; Reporting to the Director of Operations, the Assistant Director works closely with all teams across HIL and collaborates with Harvard Business School's operations and media services teams. This role also supervises the Operations Coordinator, ensuring smooth daily operations and event execution.&nbsp;Position DescriptionResponsibilities Include:<ul><li>Event Strategy, Planning, and Project Management<ul><li>Designs and oversees the strategy and execution of all flagship programmatic, marketing, and brand-building events in collaboration with key stakeholders. These events range from large-scale gatherings—such as membership orientations, panel discussions, and keynote presentations—to high-profile engagements, including the HIL Advisory Board meetings, which bring together Deans and senior leaders from across the university.&nbsp;</li><li>Oversees all aspects of the President’s Innovation Challenge, managing the process from initial ideation to full program execution. This includes collaborating with external vendors, such as production companies, to ensure seamless event delivery and execution.&nbsp;</li><li>Oversees the management and execution of university-wide convenings around entrepreneurship and innovation.</li><li>Partners closely with the Director of Student Programs and Network Engagement to translate ideas into action.&nbsp;</li><li>Develops best practices for HIL event models to create an outstanding attendee experience in collaboration with the Communications and Programs teams.&nbsp;</li><li>Oversees execution of logistical aspects of events across virtual, hybrid, and in-person modalities.</li><li>Consults with stakeholders and manages staff and volunteer support for workshops, marketing events, academic classes, community partnerships, select external engagements, and other HIL-led initiatives.&nbsp;</li><li>Leads the event evaluation process by analyzing survey data and insights from cross-functional team debriefs to assess audience experiences and optimize process flow.</li><li>Designs and maintains the HIL events intake process, calendar, and regular reporting systems.&nbsp;</li><li>Reviews and approves event requests based on alignment with the HIL mission, managing communication with event requestors to ensure clarity and alignment.</li><li>Manages the annual events budget, ensuring effective allocation of resources.</li><li>Negotiates and coordinates with vendors and internal departments to organize event services, including catering, audiovisual needs, signage, registration, logistics, parking, and security.&nbsp;</li><li>Prepares detailed event plans and briefing documents to ensure smooth operational execution. This includes assigning, communicating, and training staffing roles and responsibilities. &nbsp;</li><li>Tracks all event-related metrics using project management software (ClickUp) and compiles accurate data for year-end reporting.&nbsp;</li><li>Oversees the optimization of HIL's event and project management platforms to ensure they fully support the organization's objectives and enhances operational efficiency.&nbsp;</li></ul></li><li>Process Management and Operations<ul><li>Analyzes existing processes and workflows to identify inefficiencies, bottlenecks, and opportunities for improvement.&nbsp;</li><li>Designs and implements streamlined processes that align with organizational goals and improve overall performance.&nbsp;</li><li>Collaborates with cross-functional teams to map and document workflows as it relates to operations.&nbsp;</li><li>Drives process improvement initiatives and ensures smooth adoption across teams.</li><li>Responsible for the successful planning, execution, and follow-up of HIL all-staff meetings to ensure they are engaging, productive, and aligned with organizational goals.</li><li>Collaborates with leadership and department heads to define meeting objectives, key topics, and agenda items.&nbsp;</li><li>Develops and maintains a schedule for all-staff meetings, ensuring alignment with organizational priorities and calendar. Serves as the lead during meetings, ensuring smooth execution and adherence to the agenda.&nbsp;</li><li>Responsible for other duties as assigned.</li></ul></li></ul>Basic Qualifications<ul><li>Bachelor's degree required</li><li>5+ years of work experience in event management, event project management, process improvement, people management, or similar role required.</li></ul>Additional Qualifications and SkillsAdditional Responsibilities:<ul><li>Community Relations:<ul><li>Acts as the primary contact for all community partners, assisting in the coordination of events hosted within i-lab spaces.</li><li>Typical events include gatherings and educational opportunities with the local Boston community and outreach programs.&nbsp;</li><li>Ensures community engagement remains a priority through proactive outreach, building strong partnerships, coordinating meaningful events, and maintaining open communication with local leaders and organizations.&nbsp;</li></ul></li><li>Team Management:<ul><li>Manages and prioritizes the workload, performance management, and professional development of direct report.&nbsp;</li><li>Designs and implements short-term projects as needed that require contingent workers to be trained and managed.&nbsp;</li></ul></li><li>This role is responsible for other duties as assigned</li></ul>Additional Qualifications:<ul><li>Strong attention to detail&nbsp;</li><li>Experience providing outstanding customer service to internal and external constituents&nbsp;&nbsp;</li><li>Excellent communication, organizational, time management, and project management skills &nbsp;</li><li>Strong understanding of and passion for the entrepreneurship and innovation ecosystem&nbsp;&nbsp;</li><li>Significant experience leading event projects requiring collaboration across teams of diverse stakeholders&nbsp;&nbsp;</li><li>Demonstrated ability to work both independently and on a team&nbsp;&nbsp;</li><li>Deep understanding of project management&nbsp;and productivity tools (e.g., ClickUp)&nbsp;</li><li>Knowledge of virtual and hybrid event platforms (e.g., Zoom Events) Understanding AV technology and other event-related tech&nbsp;</li><li>Willingness on occasion to work irregular hours, including evenings&nbsp;</li></ul>Additional InformationThis is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice. We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role. A cover letter is required to be considered for this opportunity. Harvard Business School will not offer visa sponsorship for this opportunity. Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here <a href="https://www.hbs.edu/employment" target="_blank">https://www.hbs.edu/employment</a>About UsFounded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionGeneral Administration Department Office LocationUSA - MA - Boston Job Code359057 Admin Dept/Program Admin Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade057Departmenti-LabsUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningEducation, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.LinkedIn Recruiter Tag (for internal use only)#LI-MM1

261 Administrative Staff Jobs