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Working Title:&nbsp; &nbsp; Student Learning Specialist, STEM Equity InitiativesJob title:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Academic Program Professional 1VPUE Unit:&nbsp; &nbsp; &nbsp; &nbsp;Center for Teaching and LearningLocation:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Stanford Main Campus; Hybrid option available (at least 3 days/week onsite)JCC:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; 4111Grade:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; HStatus:&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; Exempt, 100%, 3 Year Fixed-TermHeralded as a hub of undergraduate innovation, the Office of the Vice Provost for Undergraduate Education (VPUE) creates and sustains meaningful interactions between students and faculty both within and outside the classroom. As a collaborative team member of VPUE, you have a unique opportunity to advance and support programs that touch and enhance the lives of every undergraduate student at Stanford. As a team member in a unit that is also affiliated with the Office of the Vice Provost for Graduate Education (VPGE), your positive impact on graduate students and their teaching and learning will also be substantial.The Center for Teaching and Learning (CTL) has been serving Stanford since 1975, offering a variety of programs and services to advance teaching and learning for the campus community. Our team is passionate about supporting our diverse student population to be successful learners inside and outside the classroom, and we are equally passionate about helping faculty and graduate students to be effective teachers. We are a highly collaborative team, and everyone plays an important role in realizing CTL’s mission to advance teaching and learning at Stanford. CTL is administratively housed within the office of the Vice Provost for Undergraduate Education (VPUE) and is also affiliated with the Vice Provost for Graduate Education (VPGE), acknowledging the center’s role in supporting both undergraduate and graduate teaching and learning and widespread campus partnerships.<a href="https://ctl.stanford.edu/" target="_blank">https://ctl.stanford.edu/</a><a href="https://studentlearning.stanford.edu/&amp;nbsp" target="_blank">https://studentlearning.stanford.edu/&amp;nbsp</a>;CTL’s student learning programs serve over 2,000 undergraduates and graduate students annually, making us a key campus resource for students’ academic success. We offer comprehensive support for students, including subject-specific appointment and drop-in tutoring, language conversation partners, academic coaching, and learning support for neurodiverse students. Grounded in a "whole-person” educational model, we recognize the interconnectedness of intellectual, social, and personal aspects of academic life and learning. This new position expands CTL’s support for first-generation, low-income, and other students underrepresented in STEM disciplines.Job Summary:Under the general direction of the Associate Director, Student Learning Programs, the Student Learning Specialist, STEM Equity Initiatives (SLS) will help expand and enhance STEM learning initiatives across various departments and programs. The focus of these initiatives will be on creating equitable and inclusive academic environments within introductory STEM courses, particularly for first-generation and/or low-income (FLI) students. The SLS trains and supports undergraduate students who serve as peer learning assistants (LAs) associated with introductory STEM courses. LAs may lead weekly problem solving and mentoring sessions and/or help facilitate group work and active learning in main class sessions, depending on the specific course. The SLS will collaborate closely with instructor-facing CTL colleagues, as well as departments, faculty, and instructors on new and continuing models of direct student learning support integrated with STEM courses. By facilitating the integration of learning strategies with course objectives and driving the continuous improvement of teaching and learning practices within the STEM disciplines, the SLS will play a crucial role in advancing STEM learning and equity initiatives across multiple departments at Stanford.In this role, you will:<ul><li>Train and provide ongoing support of approximately 70 Learning Assistants (LAs) in multiple courses and departments</li><li>Prepare LAs to develop and facilitate their weekly discussion sections and/or in-class active learning support</li><li>Develop the structure for regular instructional team meetings with the course instructor and/or the course instruction team and LAs</li><li>Provide consultations to course instructors or departments to identify and select students for enrollment in LA-led sections</li><li>Where peer mentorship is involved, develop and refine a student application/survey for the mentor program that gathers key information to be used to best match student mentees with an appropriate mentor group</li><li>Regularly meet with course instructors to identify the core academic skills that students need to succeed in their courses; incorporate key skills into LA training</li><li>Oversee and administer additional learning support models involving near-peer student facilitators such as study halls, practice exam sessions, and academic skills workshops, including topics like problem-solving strategies in Chemistry, time management on STEM exams, and success strategies for the Physics core</li><li>Implement a common problem solving and study skills language that can be used across STEM courses/instructors at Stanford, allowing students to easily transfer these skills to other courses (i.e. importance of active learning, how students learn, documented problem-solving, problem-solving template, practice exams, etc.)</li><li>Administer additional programming, such as panel discussions, to support students in the program</li><li>Create a central knowledge base of potential programmatic resources that would also contribute to the support of students in these programs, to ensure we can more efficiently connect students with appropriate resources</li><li>In collaboration with CTL assessment and evaluation colleagues, develop and administer pre- and post- quarter surveys to mentees and mentors to track program success and solicit ideas for improvement</li><li>Contribute to the long-term strategic plan of the peer learning assistant model such as the expansion of the program across other introductory courses at Stanford</li><li>Collaborate closely with Stanford Pre-Orientation programs for incoming first-year students to develop and implement peer learning assistant model(s) that provide academic support for summer STEM learning experiences</li><li>In collaboration with instructor-facing CTL colleagues, partner with departments to develop and implement innovative pilot projects on STEM learning support</li><li>Partner with teams within CTL to enhance innovative teaching and learning initiatives</li><li>Ensure that student learning programs are accessible and inclusive for first-generation students, low-income students, underrepresented students of color, and other students historically marginalized in higher education</li><li>Exercise discretion when sensitive information is made available or disclosed by students and ensure the protection of student data and communication</li></ul>**The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.To be successful in this role, you will bring:<ul><li>Bachelor’s degree in a STEM discipline and two years of relevant experience or combination of education, training, and relevant experience</li><li>Proven experience in program management, particularly in academic or educational settings.</li><li>Ability to creatively and critically analyze methods for enhancing student success in STEM disciplines, and to develop, implement, and oversee innovative programs that foster this progress.</li><li>Excellent oral and written communication skills</li><li>Ability to mentor and train student staff</li><li>One or more years of experience teaching or conducting workshops or other trainings in a postsecondary setting.</li><li>Excellent analytical and organizational skills and ability to manage multiple tasks, especially complex projects with multiple deadlines</li><li>Demonstrated interest and experience working with a student and colleague populations that are highly diverse in terms of, for example, race, language of origin, ethnicity, nationality, religion, first-generation to college, age, socio economic background, sexual orientation, gender identity, disabilities, neurodiversity, and academic abilities and interests</li><li>Ability to work flexible hours, including occasional evenings and weekends, at various points during the year</li><li>Physical Requirements*: Frequently sit, perform desk-based computer tasks; occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 40 pound</li></ul>Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her jobIn addition, preferred qualifications include:<ul><li>Advanced degree (Masters or Doctorate); A Doctorate in a STEM discipline is highly desirable</li><li>Two years of experience in program or project management in an academic or educational setting</li><li>Experience in academic support/skills programs at the undergraduate level, preferably in STEM</li><li>Experience providing advanced academic support to university students in one or more areas related to college learning, such as peer tutoring programs, student development, counseling, teaching, reading and study skills, learning differences/disabilities, advising, and academic coaching&nbsp;</li></ul>About the Office of the Vice Provost for Undergraduate Education (VPUE)As the designated gateway to undergraduate education at Stanford, VPUE strives to connect students intellectually with the full range of our educational opportunities and to promote the active engagement of all faculty, instructors and staff with undergraduate students.&nbsp;For undergraduates, VPUE is the nexus for programs and initiatives that help students define and achieve their intellectual ambitions at Stanford. These include investigative introductory courses taught by esteemed faculty, targeted classes in writing and rhetoric, undergraduate research support, academic advising and mentoring, overseas and off-campus study programs, and undergraduate scholarships and fellowships. For faculty, VPUE serves as a principal conduit for furthering interaction with undergraduates and discovering ways in which working with students can enrich one’s research agenda. VPUE advocates for undergraduate education in collaboration with faculty, departments and schools across Stanford. All VPUE resources are dedicated to involving faculty with the undergraduate experience, connecting students with phenomenal opportunities and fully realizing a liberal education at Stanford.VPUE advocates for and supports diversity, equity, inclusion, and belonging at Stanford through our teaching, policies, programming, and partnerships across the university. VPUE seeks to create a work environment motivated and shaped by the principles of diversity, equity, and inclusion, in which all staff explicitly and mindfully act to implement these principles. We seek a work environment which values input from all, transparency and openness in decision-making, and respectful and supportive engagement.Why Stanford is for YouImagine a world without search engines or social platforms.&nbsp; Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world.&nbsp; Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven individuals to impact the future of our legacy.&nbsp; Our culture and unique perks empower you with:<ul><li>Freedom to grow.&nbsp; We offer career development programs, tuition reimbursement, or course auditing opportunities. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.</li><li>A caring culture.&nbsp; We provide superb retirement plans, generous time-off, and family care resources.</li><li>A healthier you.&nbsp; Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities.&nbsp; We also provide excellent health care benefits.</li><li>Discovery and fun.&nbsp; Stroll through historic sculptures, trails, and museums.</li><li>Enviable resources.&nbsp; Enjoy free commuter programs, ridesharing incentives, discounts and more!</li></ul>*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.The expected pay range for this position is $88,800 - $99,000 per annum. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.How to ApplyCompleted applications will be reviewed on October 11 and on a rolling basis thereafter, with an anticipated start date in January. People from groups historically and/or currently underrepresented in university education are encouraged to apply.If you’re ready to work for an organization that nurtures diversity, respect, professional development and a supportive work-life balance, we invite you to explore this opportunity and apply online. To be considered, please submit a cover letter and resume along with your online application.<a href="http://stanfordcareers.stanford.edu/" target="_blank">http://stanfordcareers.stanford.edu</a> &nbsp;

Stanford University

Student Learning Specialist, STEM Equity Initiatives

Administrative Associate Job ID: 12578 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utep.edu/vpba" target="_blank">About VP Business Affairs</a> The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community. <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> The Office of Special Events is dedicated to providing quality entertainment for UTEP and the El Paso/Juarez/Las Cruces communities. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=https://www.utepspecialevents.com/" target="_blank">The Office of Special Events</a> Posting End Date: Open until filled. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Non-Exempt Earliest Start Date: As soon as possible. Salary: $$34,320 annually. Required Application Materials: <ul><li>Resume</li><li>Cover Letter (optional)</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under close supervision and with minimal latitude for the use of initiative and independent judgment this position provides personal clerical and administrative services and assistance. Keeps official records and executes administrative policies determined by or in conjunction with other officials. Note:<a>The primary accountabilities below are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed below. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.</a> Statement of Duties and Responsibilities: Screens incoming calls and correspondence and responds independently when possible; routes priority mail to director; directs calls to appropriate individual. Prepares purchase requisitions and non-po vouchers; gets necessary document approvals and works with vendors. Orders and monitors inventory and office supplies. Organize and schedules production meetings. Assists in the preparation of encumbrances and reconciliation reports Maintains physical and digital filing systems. Acts as a liaison for management by effectively interacting with faculty and campus personnel. May serve as a human resources liaison by processing personnel action paperwork in conjunction with established organizational policies and procedures. This position may be responsible for ensuring a timely and accurate processing of personnel action paperwork; maintains attendance reports for classified and Administrative and Professional personnel; maintains personnel training files and tracks new and current personnel training; acts as custodian of university documents and records. Processes new appointments or changes in appointments via PeopleSoft system; processes payment vouchers for training or education reimbursements. Tracks work orders and inputs employment data. Outlines and explains university procedures and policies to supervisory workers, and monitors compliance; creates and maintains database and spreadsheet files. Oversees temporary and hourly employees and assigns duties. Ensures that deadlines are met and adapts to changing priorities Maintains a high degree of confidentiality on all sensitive information this position is privy to. Greets and assists visitors. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Qualifications Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:High School diploma or equivalent Minimum Experience required:Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Education/Experience: Associate's degree or equivalent from two-year College or technical school within area of assigned responsibility Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to feel; and reach with hands and arms. The employee is occasionally required to stand; walk; and talk or hear. The employee must regularly be able to lift and move up to 50 lbs. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695373&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695373" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12578&amp;PostingSeq=1</a> jeid-6d6e578c2289c3428e4fe29d02dd91d3

The University of Texas at El Paso

Administrative Associate

Advancement Officer I- Gift Processing Officer Job ID: 12570 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695378&amp;targetURL=https://www.utep.edu/giving/" target="_blank">UTEP Institutional Advancement Website</a> About Institutional Advancement Our team works cohesively to build strategic relationships, keep alums connected to the University, and match philanthropic goals with institutional priorities to advance, support, and sustain the University's mission. Our division relies on the constant collaboration of our departments - Advancement Services, Development, and Strategy &amp; Engagement. With a growing team and vastly unrealized fundraising potential, we had our third straight record-breaking year last year and are poised for continued growth and success. Maintaining that momentum, we are excited to continue implementing innovative ways to extend our reach and impact. As America's leading Hispanic-serving university, the University of Texas at El Paso (UTEP) is dedicated to increasing access to excellent higher education and positively impacting the community we serve. At Institutional Advancement (IA), we know that our success is built on the contribution of a diverse team in its people, thoughts, and experience. Our culture of care and inclusive excellence is more than a commitment at UTEP IA—it is the foundation of all we do. Read on to understand who we're looking for in this role, what you'll do, and the skills and experiences we're after. Please use your cover letter to tell us about your interest in UTEP and Institutional Advancement and what you hope to bring to this role. About the Gift Processing Unit The Gift Processing unit plays a crucial role in facilitating the receipt, acknowledgment, and management of philanthropic contributions from donors. It ensures that every donation is accurately recorded and processed in a timely manner. Gift processing includes verifying donor information, correctly categorizing and coding donations, and maintaining comprehensive and accurate records in the donor database. Additionally, it involves generating timely acknowledgments and receipts to donors, which are essential for maintaining donor satisfaction and compliance with legal and regulatory requirements. Position Information Hiring Department: Institutional Advancement Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: $40,000.00 annually. Work Modality: Hybrid work arrangement with an onsite requirement of 16 hours per week. Institutional Advancement is seeking a candidate within a commutable distance from campus (75 miles or less). Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary of Position: Who We Want As we grow our Gift Processing unit, we are looking for a highly collaborative individual with a passion to contribute, support, and make a difference in our gift processing operations. Your dedication to consistently demonstrating a commitment to upholding the highest standards of integrity and exercising sound professional judgment is critical. This entails ensuring the confidentiality and privacy of donor-related details and financial transactions, reflecting the utmost respect for the trust placed in our development efforts. Your ability to navigate the intricacies of fundraising with discretion and responsibility reinforces the credibility and reputation of the Institutional Advancement team and the University. You also embody an unending commitment to positively contributing to our team culture; we all commit to making UTEP IA a great place to work. You have tenacious optimism and a goal-oriented, growth mindset, with the ability to remain flexible and develop creative solutions in pursuit of always maintaining forward momentum. You thrive in a dynamic environment, continually balancing competing priorities. You have the ability to work independently and collaboratively, supporting the success of all colleagues and prioritizing UTEP's overall goals above personal achievement. What You'll Do Reporting to the Associate Director of Gift Processing, you will play a key role in supporting the processing of gifts within the University's donor and alumni database system, Raiser's Edge. In this position, your primary responsibilities will include accurately processing and maintaining records of all gifts, pledges, and membership transactions in a timely manner. You will prepare receipts and acknowledgment letters for the gifts received and perform detailed tasks related to recording, classifying, examining, and verifying various records and documents. As a liaison, you will facilitate effective communication between the department and both internal and external stakeholders. You will also be responsible for ensuring the integrity of the Institutional Advancement database by maintaining accurate gift and biographical information for alumni and donors. This will involve reviewing reports, interpreting and entering gift data, verifying its accuracy, and retrieving information as needed. Additionally, you will update and correct donor records, manage special projects, and provide clerical support as required. Your role will also include handling incoming mail by reading and routing it appropriately, attaching relevant files for response, and maintaining organized records. You will respond to inquiries via phone and email, always ensuring effective communication. Furthermore, you will participate in events, projects, committees, professional training, industry conferences, and conventions, staying informed about CASE reporting standards and updates from Blackbaud. Essential Functions Performs a variety of assignments and analyses that impact the Advancement function. Coordinates donor and funding efforts, services, events, programs, etc. as assigned. Understands key functional drivers and uses this understanding to accomplish/complete own work. Solves problems in straightforward situations. Analyzes potential solutions using experience, judgments, and precedence, providing input and recommendations. Impacts the quality of work and the work of others on the team, ensuring efficient workflows, productivity, etc. Assists in the development and implementation of advancement strategic plans according to plan and/or with guidance. Works within standardized functional procedures and practices to achieve objectives and meet established deadlines. Performs a variety of tasks such as: researching and analyzing data and preparing reports/findings; planning and coordinating events, programs, or services; maintaining data records; processing forms and requests, etc. Solves routine and complex problems and identifies new, less obvious solutions and/or provides recommendations. Impacts the quality, timeliness, and effectiveness of the team through planning, organization, coordination, and occasional oversight. Uses discretion to modify work practices and processes to achieve results and/or improve efficiency. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned; specific roles may have additional responsibilities due to the nature of the specific role/division/unit. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: License: A Valid State Issued Driver's License Education: Bachelor's degree and Experience: 1 (one) year of related experience with database management, donation processing, cash-handling, or accounting and training to the statement of duties and responsibilities; or equivalent combination of education and experience. Preferred Qualifications: Experience in a non-profit organization and/or higher education fundraising setting Experience working with Raiser's Edge Knowledge, Skills &amp; Abilities Proficiency in Microsoft Office software and ability to learn and use institutional software systems. Key Performance Indicators: Understanding how you would measure success in a role is critical to understanding if it's a good fit. At Institutional Advancement, we believe Key Performance Indicators (KPIs) contribute not only to the overall productivity of our division but also to our team engagement. Key performance indicators are just one aspect of how performance is evaluated, complemented by role-based competencies and a demonstrated commitment to positive organizational citizenship. The Key Performance Indicators (KPIs) for this role: <li> Accuracy of Gift Entries </li><li> Gift Processing Time </li><li> Receipts and Acknowledgment Turnaround </li><li> Deposit Timeliness </li><li> Compliance and Documentation Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 25pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695378&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695378" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12570&amp;PostingSeq=1</a> jeid-0d95c05acd87fd41989ef70450df3122</li>

Advancement Officer I- Gift Processing Officer

Budget Analyst I Job ID: 12579 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP <a href="https://apptrkr.com/get_redirect.php?id=5695383&amp;targetURL=https://www.utep.edu/" target="_blank">About the University of Texas at El Paso</a> UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695383&amp;targetURL=https://www.utep.edu/vpba" target="_blank">About VP Business Affairs</a> The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community. <a href="https://apptrkr.com/get_redirect.php?id=5695383&amp;targetURL=https://www.utep.edu/vpba/budget-office/" target="_blank">Budget Office</a> The Budget Office coordinates and prepares the annual operating budget for approval by the Board of Regents. Position Information Hiring Department: <a href="https://apptrkr.com/get_redirect.php?id=5695383&amp;targetURL=https://www.utep.edu/vpba/budget-office/" target="_blank">Budget Office</a> Posting End Date: Open until filled. Hours:40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience. Required Application Materials: <ul><li>Resume</li><li>Cover Letter </li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary:Under general supervision and with limited latitude for the use of initiative and independent judgment, performs moderately complex budget preparation and analysis work. Work involves preparing, reviewing, and analyzing budgets and actual expenditures; and monitoring budgets and program performance. May train others. Note:This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Must possess a valid driver's license issued by the State where the applicant resides and must be insurable as defined in the UT System UTS 157, as applicable to the performance of essential duties and responsibilities of the position. Statement of Duties and Responsibilities: Assists department in resolving funding problems regarding funding sources, cost issues, budget categories, account balances/insufficient funds, etc. Review and process documents for appropriate positon funding (i.e. positon front end documents) and related budget transactions; monitor transactions and transfer for appropriateness with established policies and procedures. Conducts adhoc reporting and analysis requiring problem-solving ability in the course of budget and related operational processes as needed. Provides assistance in the gathering, recording, and analysis of data to support the Legislative Appropriations Request and other legislative or administrative requests. Determines proper handling of financial transactions; monitors compliance with generally accepted accounting principles and University policy and procedures. Allocates expenditures, encumbrances, receipts, receivables, etc., based on reports and schedules. Collects, analyzes, and reports data that supports alternative solutions to budget and management problems. Examines operating budgets to determine whether funds have been appropriately allocated. Maintains trend data and prepares graphs, reports, and forecasts. Assists in the preparation of reports on performance measures. Assists in the preparation of the annual operating budgets. Assists in the preparation of reports to provide management with expenditure data, trends, and recommendations. Advises departments on areas in which action may be required to stay within budget. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Education required:Bachelor's degree and in Business Administration, Finance, Accounting or a related field from an accredited institution Minimum Experience required: Three years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Knowledge of principles and theories of finance, accounting or related fields and discipline. Moderate level of competency with Microsoft spreadsheets, database retrieval and reports. Excellent analytical and problem solving skills. Excellent verbal and written communication skills. Ability to multi-task in a team oriented environment and be a self-starter. Additional Information Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit. The employee must occasionally lift and move up to 10 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695383&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695383" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12579&amp;PostingSeq=1</a> jeid-a1f29c0ddaca0f4abcf66744aa77ff9f

Budget Analyst I

IT Auditor Job ID: 12498 Location: El Paso, TX Full/Part Time: Full Time Regular/Temporary: $RegTemp About UTEP UTEP is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve. The University of Texas at El Paso is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 24,000 students are Hispanic, and more than half are the first in their families to go to college. UTEP offers 172 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America. <a href="https://apptrkr.com/get_redirect.php?id=5695388&amp;targetURL=https://www.utep.edu/audit/about/" target="_blank">About the Office of Audit and Consulting Services</a> The Office of Auditing and Consulting Services (OACS) reports administratively to the President and functionally to the University's Internal Audit Committee. The OACS staff is composed of auditors with varying levels of experience in operational, compliance, financial, and information systems auditing. The auditors participate in universally recognized professional associations and certification programs. The auditors are also required to earn continuing education credits in subjects relevant to the services provided by the OACS. The OACS is responsible for independently reviewing management's disposition for administrative and accounting controls. When necessary, the auditors will recommend changes to improve overall efficiency and effectiveness. The OACS interacts with every college, department, and division of UTEP. The auditors take pride in their work and ensure the safekeeping and confidentiality of all records and information used during the course of an audit. Mission To provide an independent, objective, assurance and consulting activity designed to ensure the adequacy and effectiveness of UTEP's financial and operational controls through continuous examination and evaluation. To support UTEP in accomplishing its mission by bringing a systematic, disciplined, approach to evaluate and improve the effectiveness of risk management, internal controls, and governance processes. Vision To be a dynamic, and responsive auditing and consulting resource that benefits the University and its community by adding value through improving processes and operations, as well as offering advice and assistance to help our clients achieve their goals. Position Information Hiring Department: Office of Auditing and Consulting Services Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received. Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm FLSA status: Exempt Earliest Start Date: As soon as possible. Salary: Commensurate with experience Required Application Materials: <ul><li>Resume</li><li>Cover Letter</li><li>List of three references</li></ul> The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions. Purpose of Position Summary: Provide IT skills for the review of data processing systems, controls and operations and perform I/T auditing assignments in accordance with established State and university regulations. Essential Functions Assumes responsibility for IT audits. Applies various audit procedures including preparation of internal control questionnaires and audit programs. Plans and conducts audit work on assigned audits. Reviews systems, transactions, documents, records, reports, and methods for accuracy and effectiveness. Applies and assists others in the use of computer-aided techniques. Prepares acceptable working papers to record and summarize data on the assigned audit projects. Prepares findings and recommendations for inclusion in audit reports. Participates as an advisor in the design and development of new information systems and major enhancements to existing systems. Provides a wide range of computer support to the office and audit staff. Knowledge of all Microsoft Office software and able to learn and use institutional software systems. Complies with all State and University policies. Other duties may be assigned. Supervisory Responsibilities: No supervisory responsibilities. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Required Qualifications: Education: Bachelor's degree in Business Administration, Accounting, Computer Science or related area of responsibility from four-year college or university. and Experience: 2(two) years IT-related experience preferably with a government agency. Must have knowledge and proficiency in computer skills Preferred Qualifications: Experience and knowledge of PeopleSoft, Banner, Microsoft 365, Teams, and Zoom. Certifications: One or more of the following certifications is preferred, but not required: Certified Information Systems Auditor (CISA), Certified Internal Auditor (CIA), or Certified Public Accountant (CPA). NOTE: Will reimburse test fees, study materials, and license fees, and provide required CPE. Additional Information The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 10pounds. The noise level for this work environment is usually moderate. In keeping with its access, excellence and impact mission, The University of Texas at El Paso is committed to an open, diverse, and inclusive learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment. The University of Texas at El Paso is an Equal Opportunity / Affirmative Action Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, or sexual orientation and gender in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at <a href="https://apptrkr.com/get_redirect.php?id=5695388&amp;targetURL=mailto:eoaa@utep.edu" target="_blank">eoaa@utep.edu</a>. To apply, visit <a href="https://apptrkr.com/5695388" target="_blank">https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&amp;Action=U&amp;FOCUS=Applicant&amp;SiteId=2&amp;JobOpeningId=12498&amp;PostingSeq=1</a> jeid-05dafb37cd879e43abe27b53a7361ccc

IT Auditor

Southwest Tennessee Community College is a comprehensive, multicultural, public, open—access college. Southwest has 6 campuses/centers from which it offers over 100 programs and over 20 technical certificate programs.
We foster student success, transform lives, and increase the educational level of a growing community in Shelby County. Southwest is a Tennessee Board of Regents institution, accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.

We invite you to become a part of the Southwest Team!

Title: Dean - Academic Support and Operations
Employee Classification:&nbsp;Faculty
Institution:&nbsp;Southwest Tennessee Community College
Department: Academic Affairs and Workforce Development
Campus Location: STCC - Multiple Campus Locations
Job Summary
Under the general direction from the Vice President of Academic Affairs and Workforce Development (VPAA&amp;WD), the Dean of Academic Support and Operations executes activities of the Division, which includes planning, coordinating, administering, and evaluating programs, projects, processes, procedures, systems, standards, and/or service offerings; ensures compliance with federal, state, and local laws, regulations, codes, and/or standards. This position performs administrative, operational, and fiscal activities for the VPAA&amp;WD.
Job Duties
<ul>
<li>Oversees operations of various Academic Affairs departments.</li>
<li>Oversees Academic Affairs processes including but not limited to Program Review, Promotion and Tenure, Grade Appeal, Academic Suspension and Readmission, Academic Misconduct, Academic Reinstatement, Academic Assessment/Field Exit Exams, Prior Learning Assessment/Credit for Prior Learning, Inclusive Access, and reporting of Academic Progress, Last Day of Attendance, and Final Grades.</li>
<li>Appropriately addresses student and faculty concerns and/or complaints ensuring processes are followed.</li>
<li>Serves as an advocate for the central role of the division within the college and for collaboration across the College as it relates to business systems processes and operations within Academic Affairs.</li>
<li>Oversees and participates in the compilation, maintenance, and submission of reports as required by federal, state, and accrediting agencies.</li>
<li>Develops, oversees, and conducts research for the VPAA&amp;WD to ensure the Division is up to date on current trends, and develops and shares materials related to the changing landscape of higher education and workforce.</li>
<li>Manages and oversees special projects for the VPAA&amp;WD, including the development and implementation of quality improvement initiatives. Develops measures that indicate successful completion and implementation of new processes and projects for the Division.</li>
<li>Prepares professional documents to present to leadership, including, but not limited to, executive leadership, the Board of Directors, clients, staff, faculty, and the public.</li>
<li>Supervises staff which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained; ensuring employees follow policies and procedures; maintaining a healthy and safe working environment; and providing hiring, termination, and disciplinary recommendations.</li>
<li>Represents the organization at various community and/or business meetings, committees, and task forces; promotes existing and new programs and/or policies.</li>
<li>Collaborates with other College Divisions on various initiatives to ensure key performance indicators are met.</li>
<li>Provides oversight, management, and support for MOUs, contracts, and grants including the Carl D. Perkins grant.</li>
<li>Provides support to Division and College events.</li>
<li>Develops and maintains Academic Affairs Calendar and SharePoint Site.</li>
</ul>
Minimum Qualifications
<ul>
<li>Master's degree. 
</li>
<li>Three (3) years of higher education leadership experience. 
</li>
<li>Three (3) years of supervisory experience. 
</li>
</ul>
Preferred Qualifications
<ul>
<li>An earned doctorate from an accredited institution. 
</li>
<li>Community college leadership experience. 
</li>
<li>Demonstrated experience with SACSCOC accreditation standards, policies, procedures, and regulatory requirements. 
</li>
<li>Demonstrated experience in developing and executing strategies, initiatives, and planning through data-informed decisions. 
</li>
<li>Budget management experience. 
</li>
</ul>
Knowledge, Skills, and Abilities
<ul>
<li>Ability to strategically set priorities, determine goals and resources, coordinate efforts, monitor progress, and assess outcomes. 
</li>
<li>Ability to apply business and management principles involved in strategic planning resource allocation, leadership techniques, and coordination of people and resources. 
</li>
<li>Knowledge and understanding of college organization, goals, objectives, policies and procedures. 
</li>
<li>Demonstrated understanding of institutional and programmatic accreditation processes. 
</li>
<li>Apply strong organizational and time management skills, critical thinking skills, analytical thinking skills, effectively able to manage workflow, and ability to manage multiple tasks and timelines. 
</li>
<li>Skill in examining and re-engineering operations and procedures, formulating policy, and designing, developing, and implementing new strategies and procedures 
</li>
<li>Strong Interpersonal, consultative, and communication skills. 
</li>
<li>Ability to manage complex projects and processes. 
</li>
<li>Demonstrated leadership and research skills. 
</li>
<li>Ability to read, analyze and interpret d 
</li>
<li>Ability to develop and write reports, correspondence, and procedural manuals. 
</li>
<li>Ability to define problems, collect data, establish facts, and draw valid conclusions. 
</li>
</ul>
The intent of this job description is to provide a representation of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Candidates who are called for an interview must notify Human Resources in writing at least five (5) days in advance of any reasonable accommodation needed prior to the date of the interview.
First consideration will be given to current Southwest Tennessee Community College employees who meet the minimum qualifications for the position.
In order to be considered for the position, the following items must be uploaded:
<ul>
<li>Resume</li>
<li>Cover letter</li>
<li>Unofficial Transcripts</li>
</ul>
A summary of our benefits can be found below:&nbsp;
<a href="https://www.southwest.tn.edu/hr/benefits-overview.php" target="_blank">https://www.southwest.tn.edu/hr/benefits-overview.php</a>
Incomplete applications will not be considered.
Southwest Tennessee Community College&nbsp;is a TBR and AA/EEO employer and does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, religion, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities.

Motlow State Community College


      Dean - Academic Support and Operations
    

Title: Administrative Support Associate 7
Employee Classification:&nbsp;
Institution:&nbsp;TCAT-Jackson
Department: Administration
Campus Location: TCAT Jackson
Job Summary
• Greet internal and external customers (in-person and by phone) in a professional manner. • Prepare and maintain office records, including meeting agendas and minutes, reports, official documents, and accreditation materials. • Facilitate various meetings and functions within the college, as needed. • Coordinate travel, including airline and hotel booking, itinerary, prepare reimbursement forms, maintain institutional credit cards related to travel, and conference registration when needed. • Assist with preparing agency reports using PowerPoint, Excel, and Word as needed. • Perform general office duties: Type and proof correspondence, reports, tables, charts, academic manuscripts, brochures, and other business materials as needed; make copies, assemble, collate, staple, or bind materials as required; distribute mail; prepare office supply requests. • Maintain administrative Outlook calendars as needed. • Assist with institutional and programmatic accreditations. • Assist with special projects, including development and tracking. • Schedule and track facility usage by maintaining Facility Usage Calendar. Coordinate with facilities and IT staff to ensure resources are available when space is reserved. • Coordinate special events as needed. • Maintain office supplies inventory, submit requisitions for purchase, and receipts related to purchase orders in the TBR eProcurement system. • All other duties as assigned by the President and Vice President of Instruction and Institutional Effectiveness. 
Job Duties
Minimum Qualifications
• High School Diploma, HiSET (required), Technical Diploma or Associate Degree preferred. • Minimum five (5) years of working experience in an office setting. • Must have strong interpersonal skills, pleasant demeanor, and professionalism with coworkers, students, and the public. • Display high effort, dedication, and commitment toward work; operate utilizing the efficient and organizational structure while demonstrating trustworthiness and responsible behavior. • Advanced proficiency in PowerPoint, Excel, and Word required. • Some travel may be required. 
Preferred Qualifications
Knowledge, Skills, and Abilities
General Office Duties Microsoft Office Customer Service


      Administrative Support Associate 7
    

Position Title: Scholarship and Financial Operations Manager Department: Foundation (FOU) Division: Foundation (FOU) Employee Status: &nbsp;Full-time (Position begins January 2025) Type: Professional Staff Association (PSA) Grade: M Salary ($62,000-$66,000 annually) FLSA: Exempt &nbsp; Reporting Relationships Report to:&nbsp;Chief Development Officer (CDO) and serves as a key liaison to College Senior Accountant&nbsp; Supervision Exercised: Functional supervision may be exercised over student workers.&nbsp; <h4>Job Summary</h4> The Scholarship and Financial Operations Manager will lead all Foundation scholarship efforts with primary focus on the total administration and oversight of scholarship database and online application, implementation, awarding, and evaluation of the scholarship process. &nbsp;The Scholarship and Financial Operations Manager will serve as the administrator of a sophisticated donor database system, including alumni, donor and constituent management, prospect research, as well as gift and fund processes. Must demonstrate strong, working knowledge of relational databases and have a commitment to continued education to ensure knowledge is current. Must be fiscally responsible, must have a basic understanding of standard accounting principles as well as fund accounting, and must work with Chief Development Officer to establish and uphold solid financial processes for all funds held by Foundation. The individual must exercise a high degree of independent judgment, initiative, curiosity, organization, communication, and problem-solving skills. This individual will work closely with donors and RVC faculty/staff and should therefore have exceptional inter-personal skills. The Scholarship and Financial Operations Manager should have fund development experience and understand the intricacies of Foundation principles and donors’ rights.&nbsp; <h4>Essential Duties and Responsibilities include the following.&nbsp; Related duties may be assigned.</h4>&nbsp; <ul><li>Oversee, maintain, evaluate, and execute a complex scholarship program including:<ul><li>Allocate scholarship funds based on endowment earnings and annual gifts in conjunction with the College Senior Accountant;</li><li>Develop and generate endowed and annual scholarship reports for over 200 individual scholarships;</li><li>Award scholarships to qualified recipients based on restricted criteria, data, and donor’s original intent gained through trusted conversations and relationship building;</li><li>Track continued eligibility of recipients and balances of scholarship funds;</li><li>Communicate and promote online application process through strategic marketing campaigns, hands-on student workshops, and community presentations;</li><li>Implement manual awarding processes for programs outside of the scope of the scholarship database;</li><li>Write award notifications to recipients and correlating donors;</li><li>Work closely with RVC Financial Aid department and accounts receivable;</li><li>Track and report scholarship trends and financials.</li></ul></li><li>Maintain contact with the Development team and other college personnel as necessary regarding scholarship recipients and donors.</li><li>Meet with prospects and donors, as assigned by the CDO, to secure new scholarship funds and write or edit any necessary scholarship documentation.</li><li>Navigate alumni, donor, board member, administration and student relationships with care and professionalism.</li><li>Manage complex donor database system and all integrated systems:<ul><li>Create security levels and manage access for all users to the Raiser’s Edge Database, AcademicWorks, Merchant Services web portal, NetCommunity web portal; Citrix hosting site and the Blackbaud website.</li><li>Design, implement, document, and manage coding &amp; usage policies;</li><li>Liaison with Blackbaud for maintenance, upgrades, contracts, and database performance;</li><li>Train RVC Foundation database users;</li><li>Design reports in both donor database and Microsoft Access and Excel for financial reporting, list management, data clean-up, etc. and execute as required;</li><li>Trouble-shoot access and utilization issues;</li><li>Utilize prospect research tools to create prospect rosters and reports for CDO and the Director of Development (DOD)</li><li>Support the Development team and Foundation Board of Directors through data analysis, research, and reporting.</li></ul></li><li>Manage the day-to-day gift processing activities and ensure accuracy of financial processes.<ul><li>Comply with IRS and CASE standards for all gifts processing, recognition and entering into donor database system.</li><li>Reconcile deposit slips with gift batches and oversee the accurate processing of checks, credit cards, stock transfers, and electronic funds transfers for unrestricted and restricted gifts to ensure financial integrity and accuracy.</li><li>Extensive interface with the Senior Accountant to investigate discrepancies and resolve issues between Colleague and the Foundation’s donor database system.</li><li>Verify and update biographical data in Raiser’s Edge to ensure accuracy, run periodic National Change of Address (NCOA) in conjunction with appeals and stewardship mailings</li><li>Record pledges, track outstanding pledges, and produce pledge reminder letters to donors.</li><li>Adjust transactions, make corrections and request journals as needed. Issue pledge write-offs with the approval of the Chief Development Officer.</li><li>Provide pledge cash flow and pledge status reports to the CDO, the Chief Financial Officer and the Board of Directors</li><li>Reconcile monthly gift and credit card reports for Senior Accountant</li><li>Serve as financial and scholarship point person for all audit reporting.</li></ul></li><li>Support Foundation initiatives through information dissemination and analysis.</li><li>Prepare reports related to specific duties as requested by the CDO and Foundation Board of Directors.</li><li>Attend Foundation Board and committee meetings as requested.</li><li>Regular attendance is expected.</li><li>Learn and utilize College CRM to verify student information, prepare reports for CDO, and use for donor/constituent research.</li></ul> &nbsp;Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. &nbsp; Minimum Qualifications<ul><li>Bachelor’s degree required with three years of database administration and implementation experience.&nbsp; Experience with Blackbaud’s Raiser’s Edge and AcademicWorks (Award Management) is preferred. Competency with accounting methodology is required and crucial. Possess a working knowledge of fundraising principles, including the Donor Bill of Rights and the CASE standards for gift accounting and reporting. Represent the college in the most positive manner with donors, prospects, RVC faculty/staff, and students. Possess strong administrative and organizational skills to lead staff through education and execution of sophisticated donor database. Ability to research, develop and execute varied technical aspects of a relational database. Read, understand, and express oneself clearly and effectively in oral and written form. Conduct office activities in a manner that is consistent with department, college, and fundraising objectives, guidelines, policies and protocol. Demonstrate strong inter-personal skills to build trusted relationships with donors of all personalities.</li></ul> Maintain a high degree of confidentiality regarding donor records consistent with professional fundraising standards and student records consistent with FERPA regulations. Energetic and highly self-motivated individual with strong analytic and organizational skills. &nbsp; Work Environment While performing the duties of this job, the employee regularly works in an office setting. Physical Demands Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear. &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;

Rock Valley College

Scholarship and Financial Operations Manager

03-Oct-2024<h4>Manager- Facility Operations Planning</h4>Harvard Medical School 67059BRJob SummaryReporting to the Director of Facilities, the Manager- Facility Operations Planning is an essential member of the Facilities maintenance and operations team with primary responsibility for leading the operations for managing assets and planning and scheduling of maintenance activities. Other responsibilities include managing deferred maintenance; analyzing facility condition Index data; reviewing pending renovations and incorporating renovation data into the maintenance program; preparing asset renewal justifications; and optimizing preventive maintenance process leading to Condition/Predictive maintenance strategies. This position will be responsible for assisting in the development, implementation and ongoing maintenance of a consistent asset management plan and will ensure that data is recorded in the CMMS consistently. This position will coordinate with Health and Safety, Environmental and Compliance Management policies to meet federal, state, and university regulations. This position will work closely with capital projects teams to ensure that asset data is collected and entered in the CMMS regarding new construction, renovation, or other projects.Position DescriptionDuties:<ul><li>Leads the overall administration and operations of the Facilities Work Management Group and its associated processes.</li><li>Use judgment and discretion, under limited direction, in providing the leadership and guidance to the Facilities Work Management Group to ensure a comprehensive and effective maintenance program.</li><li>Provides oversight of the Facilities Work Management Group’s scheduling and planning functions, of moderate complexity, to ensure effective performance and execution of the departmental maintenance program.</li><li>Manages the life cycle and economic value of all HMS facility assets and ensures data validity for thousands of pieces of equipment, properties, systems, and building components retained within the HMS Facilities' Computerized Maintenance Management System (CMMS) and for other historical and test data/information in equipment and/or systems databases as well.</li><li>Performs business analytics, such as business case and return on investment analysis to support recommendations to the facilities leadership team. • Develops long-range and capital planning of building assets.</li><li>Directs, coordinates, and supports the development and implementation of the Facilities Work Management Group operating procedures.</li><li>Develops and maintains workforce measurement reports; provides a scheduled computerized maintenance management system summary of maintenance performance; and identifies those areas where efficiency and effectiveness may be improved.</li><li>Administers the facilities requirements associated with renovations including but not limited to asset management, labelling, CMMS update, warranty management, and maintenance requirements.</li><li>Develops asset renewal justifications for senior management approval.</li><li>Coordinates 3rd party condition assessments.</li><li>Maintains the deferred maintenance database.</li><li>Prioritizes component and system renewals.</li><li>Oversee the development and management of the annual Facilities Work Management Group budget.</li><li>Ensures proper supervision of personnel, which includes work allocation, training, promotion, enforcement of internal procedures and controls, and problem resolution; evaluates performance and makes recommendations for personnel actions; and motivates employees to achieve peak productivity and performance.</li><li>Provides summary analyses, projections, and associated recommendations to senior management.</li><li>Evaluates and proposes changes to work processes and associated systems to improve the efficiency of the department's stewardship of resources and assets.</li><li>Ensures the maintenance, repairs, and renewal process for assets of the facilities and their infrastructure, such as the MEP systems that include, but are not limited to:<ul><li>Air Handling Unit Replacements</li><li>Boiler, Heat Exchanger, and/or Pump Replacement</li></ul></li></ul>Basic QualificationsBachelor’s degree in Engineering, Facility Management, Computer Science, Business or similar analytical discipline and 8+ years of relevant experience.&nbsp;Additional Qualifications and Skills<ul><li>A minimum of three years of responsible leadership experience in management or supervisory positions.</li><li>7-10 years of related work experience in the field of maintenance preferred</li><li>Knowledge of computerized maintenance management systems (CMMS).</li><li>Knowledge of preventive and predictive maintenance programs.</li><li>Knowledge of planning and scheduling techniques.</li><li>Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.</li><li>Skill in organizing resources and establishing priorities.</li><li>Skill in budget preparation and fiscal management.</li><li>Strong attention to detail with excellent time management skills.</li><li>Ability to communicate effectively, both orally and in writing.</li><li>Knowledge of developing, deploying, communicating, and managing asset management processes and data.</li><li>Experience in ensuring an asset register is kept up to date and meets the data standard requirements.</li><li>Program controls/scheduling experience in facilities maintenance in complex urban research environment.</li></ul>Additional InformationThe health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding. The Harvard Medical School is not able to provide visa sponsorship for this position. Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (<a href="https://www.gem.com" target="_blank">https://www.gem.com</a> ?formID=16341e35-cbc6-4904-88a3-09b35763307e) &nbsp;Work Format DetailsThis is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.BenefitsWe invite you to visit Harvard's Total Rewards website (<a href="https://hr.harvard.edu/totalrewards" target="_blank">https://hr.harvard.edu/totalrewards</a>) to learn more about our outstanding benefits package, which may include: <ul><li>Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li><li>Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li> Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li><li>Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li><li>Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li>Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li> Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li>Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li> Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul>Job FunctionFacilities Department Office LocationUSA - MA - Boston Job Code329059 Facilities &amp; Oper Manager Work FormatHybrid (partially on-site, partially remote) Sub-Unit------------ Salary Grade059DepartmentCampus Planning and FacilitiesUnion00 - Non Union, Exempt or Temporary Time StatusFull-time Pre-Employment ScreeningCriminal, Education, IdentityCommitment to Equity, Diversity, Inclusion, and BelongingWe are committed to cultivating an&nbsp;inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values&nbsp;&nbsp;&nbsp; <a href="https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement" target="_blank">https://hms.harvard.edu/about-hms/campus-culture/mission-community-valu…</a>EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard University FAS Human Resources

Manager- Facility Operations Planning

Job Title Administrative Coordinator II/UKHC Requisition Number RE47550 Working Title Administrative Coordinator II Department Name M1500:Ambulatory Services Administration Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements The physical requirements for this position include regularly sitting, standing, walking, with some pushing, pulling, and/or lifting objects weighing up to 10lbs and occasional pushing, pulling, and/or lifting objects up to 50lbs. Shift Monday – Friday, Day Shift; primarily 8:00 am – 5:00 pm (40 hrs/wk); other hours/schedule as needed Job Summary This position will offer administrative support to the Ambulatory Executive Leadership Triad, partner with department leadership to assist with projects and goals, and lead on ambulatory administration’s financial transaction functions. Skills / Knowledge / Abilities Does this position have supervisory responsibilities? No Preferred Education/Experience Previous work experience in business, healthcare operations, and/or administrative support roles. Deadline to Apply 10/13/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

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