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Job Purpose: 

The administrative secretary provides general secretarial and administrative support for the Vice President and the Advancement department.

Essential Functions:
<ol>
<li>Work closely with the Vice President for Advancement in supporting responsibilities and provide general secretarial and administrative support for the department.</li>
<li>Maintain calendar, office files, records and supplies inventory for the department.</li>
<li>Coordinate the development and word processing of department files, policies and procedures.</li>
<li>Assist with the development and communication of department activities.</li>
<li>Collect information and documents relevant to department functions.</li>
<li>Assist in maintaining donor database and gift records. Run queries for information and reports.</li>
<li>Process Accounts Receivable (donation/gift), and daily deposits. Invoice pledged.</li>
<li>Process Accounts Payables and processing of Foundation checks.</li>
<li>Prepare reports for reconciliation of funds with Business Services.</li>
<li>Use college software to check fund balances and other related information.</li>
<li>Maintain correspondence from Advancement and Foundation including notification of Board members of meetings, agenda, minutes and preparing folders for all meetings.</li>
<li>Maintain Foundation scholarship/fund folders with agreements, letters, publicity, reports, and policies/procedures both electronic and physical files.</li>
<li>Interact with Foundation Trustees by assisting VP during preparation of Board meetings, emailing, and texting, taking attendance and minutes of meetings or working on the directory of trustees and ambassadors, etc.</li>
<li>Assist other departments in coding purchases with Foundation funds through SciQuest.</li>
<li>Support the planning and execution of Advancement and Foundation activities by assisting with meetings, projects, and events. Coordinate with and assist other staff and development officers by ordering of supplies, registering for events, preparing reimbursements for travel, etc. As needed, submit facility department and communications department requests for Advancement and Foundation activities, arrange catering, etc.</li>
<li>Assist with ticket sales for Performance Series.</li>
<li>Participate in Advancement and Foundation events during and outside of normal work schedule.</li>
</ol>
Supplemental Functions:

<ol>
<li>Perform other duties as assigned.</li>
</ol>
Job Specifications:

&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Education, Training and Experience Required:
High School Degree and five years administrative secretarial experience
or
Associate degree in office administration or other related field and three years administrative secretary experience or related experience.
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge, Skills, Abilities, and Work Characteristics:

<ol>
<li>Ability to communicate effectively in written and spoken English.</li>
<li>Ability to relate to diverse faculty, staff, students and the public.</li>
<li>Demonstrated computer skills in Microsoft Office package, email, internet research, ability to use ticketing software and other computer software for support of development functions.</li>
<li>Excellent organizational and office management skills including ability to prioritize tasks, while maintaining accuracy.</li>
<li>Self-motivated and able to move forward with responsibilities while using appropriate discernment of when to seek input and collaboration.</li>
<li>Good interpersonal skills including tact, diplomacy and confidentiality.</li>
<li>Knowledge of college programs, policies, and procedures.</li>
</ol>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Working Conditions:

<ol>
<li>Normal sitting, walking, standing (for filing), lifting, reaching, bending for office environment.</li>
<li>Occasional physical exertion when assisting with events.</li>
<li>Near continuous use of computer.</li>
</ol>

Titles Supervised:&nbsp; 

Student workers
Hiring Salary Range:&nbsp;$35,200- $42,230
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses.&nbsp; Columbia State is a member of the Tennessee Board of Regents.&nbsp; Columbia State is known for excellence both inside and outside the classroom.
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependents</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2501

Motlow State Community College


      Administrative Secretary- Office of Advancement
    

Job Purpose:&nbsp;&nbsp; Provides support to the Executive Director of Communications in maintaining the college’s overall awareness and media presence, communicating with campus communities and promoting the college via various media channels. Focuses on highlighting the College’s achievements, and functions as department liaison to serve College’s internal and external audiences. Provides written and digital content that highlights the College’s achievements. Provides support in maintaining and updating the college’s websites, including <a href="http://www.ColumbiaState.edu" target="_blank">www.ColumbiaState.edu</a>, myChargerNet and other interactive publications.

Essential Functions:
<ol>
<li>Serves as college brand journalist – identifying, researching, writing and producing media relations materials to highlight the college, academic programs and student and alumni success, including news releases and feature stories for media outlets, as well as press kits.</li>
<li>Develops relationships with media outlets and serves as media contact.</li>
<li>Coordinates and maintains media lists to provide outreach to local, state, regional and national media partners.</li>
<li>Develops and maintains effective, cooperative relationships with college departments to help plan, promote and execute media outreach.</li>
<li>Performs photography for special events, news stories, website and creative pieces.</li>
<li>Produces videos to highlight college, academic programs, and student and alumni success.</li>
<li>Serves as web and print publication copywriter.</li>
<li>Coordinates media relations files including updating and filing press materials, key bios, photos, newspaper clipping reports and expert list.</li>
<li>Updates and maintains press log of news releases, photo releases and story pitches.</li>
</ol>
<ol>
<li>Coordinates the design and production of electronic newsletters, including the President’s office e-newsletters.</li>
</ol>
<ol>
<li>Provides support to the President’s Office for presentation design and delivery.</li>
<li>Provides support in maintaining and updating the College’s websites, including <a href="http://www.ColumbiaState.edu" target="_blank">www.ColumbiaState.edu</a>, myChargerNet and other interactive publications.</li>
</ol>
<ol>
<li>Participates actively in project and process meetings as necessary for the accurate and timely completion of projects, and provides feedback on an on-going basis.</li>
</ol>
Supplemental Functions:
<ol>
<li>Serves as member of Communications team.</li>
<li>Assists with office projects as needed.</li>
<li>Serves on college committees as assigned.</li>
<li>Participates in other college activities as assigned.</li>
<li>Performs other duties as assigned.</li>
</ol>
<h2>Job Specifications:</h2>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Education, Training and Experience Required:
<ol>
<li>Bachelor’s Degree in mass communications, journalism, public relations, advertising or related field and a minimum of two years work experience.</li>
<li>Knowledge of Associated Press Style writing.</li>
<li>Experience with photography.</li>
</ol>
Experience Preferred:
<ol>
<li>Training in branding and advertising.</li>
<li>Experience producing video content.</li>
<li>Experience working with web content management systems.</li>
<li>Experience using the Adobe Creative Suite.</li>
</ol>
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Knowledge, Skills, Abilities and Work Characteristics:
<ol>
<li>Excellent verbal and written communications skills.</li>
<li>Knowledge of public relations practices and principles.&nbsp;</li>
<li>Working knowledge of journalism, sourcing, editing and writing for print and electronic media.</li>
<li>Ability to effectively build strong relationships with diverse peoples and constituencies which includes faculty, staff, general public and news media.</li>
<li>Experience managing multiple projects, adapting to changing schedules and meeting deadlines.</li>
<li>High level of decision-making ability and sound judgment.</li>
<li>Must be self-motivated and eager to work in a team environment.</li>
<li>Rigorous attention to detail and overall commitment to quality a must.</li>
<li>Experience with photography.</li>
<li>Knowledge of both Mac and Windows operating systems.</li>
<li>Skilled in the use of Microsoft Office.</li>
<li>Proficient in Adobe Creative Suite.</li>
</ol>
Working Conditions:
<ol>
<li>Heavy use of personal computer.</li>
<li>Normal use of telephone and office equipment.</li>
<li>Heavy use of in-house printers.</li>
<li>Occasional travel to attend meetings, workshops, professional development training or other business-related functions.</li>
<li>Normal sitting, standing and movement within an office and campus environment.</li>
<li>Work outside of normal business hours as required.</li>
</ol>
Hiring Salary Range:&nbsp;&nbsp;$39,590- $49,480
This position is based at the Columbia, TN Campus.

About Columbia State Community College:
As Tennessee’s first community college (established in 1966), Columbia State is committed to increasing access and enhancing diversity at all five of our campuses.&nbsp; Columbia State is a member of the Tennessee Board of Regents.&nbsp; Columbia State is known for excellence both inside and outside the classroom.
Columbia State offers a comprehensive benefits package, including but not limited to the following:
<ul>
<li>Vacation and Sick Leave</li>
<li>14 paid holidays</li>
<li>Medical, dental, vision and life insurance</li>
<li>Retirement plans</li>
<li>Optional 401K and 403B Deferred Compensation Plans</li>
<li>Educational benefits for the employee and their spouse and dependent</li>
</ul>
Columbia State Community College does not discriminate on the basis of race, color, religion, creed, ethnic or national origin, sex, sexual orientation, gender identity/expression, disability, age (as applicable), status as a protected veteran, genetic information, or any other category protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Executive Director of Human Resources <a href="mailto:humanresources@columbiastate.edu" target="_blank">humanresources@columbiastate.edu</a> 1665 Hampshire Pike, Columbia, TN 38401 931-540-2551


      Communications and Public Relations Coordinator- Writer/Multimedia
    

Title: Part-Time Faculty – Administrative Professional Technology
Employee Classification:&nbsp; Part-Time Faculty
Institution:&nbsp;Columbia State Community College
Campus Location: Columbia State Community College
Job Summary
Part time faculty are hired as needed on a semester-to-semester basis and typically teach up to nine credit hours during the semester. Columbia State offers classes at five campuses: Columbia Campus, Williamson Campus, Lawrenceburg Campus, Lewisburg Campus, and Clifton Campus. Columbia State also offers classes at several off-campus locations and clinical sites.
Minimum Qualifications
Master’s degree in Business Administration or Business Education (or a related field with a minimum of 18 graduate semester hours in Business Administration or Business Education).
Preferred Qualifications
Teaching Experience Higher Education Experience
Special Instruction to Applicants:
You must submit a transcript and a resume/CV to be considered for a Part-Time Faculty position. Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check. Please note the closing date for pool postings. If you are still interested, you must re-apply each calendar year.
Salary is $545 per credit hour. Workload adjustments will be made for faculty teaching classes where the number of contact hours exceeds the number of credit hours. Additionally, a travel stipend may be negotiated at time of hire for faculty traveling more than 80 miles each week to teach their classes. For part-time faculty who continue to work at Columbia State, salary is based on collegiate level teaching experience documented during the first semester of teaching.
Part-Time Faculty Duties and Responsibilities
The part-time faculty member reports directly to the dean for assignments/duties and is responsible for:
<ul>
<li>Preparing for courses as assigned and adhering to departmental course syllabi and course minimum student learning outcomes.</li>
<li>Beginning and ending all classes as schedules.</li>
<li>Organizing, assigning, and supervising learning activities of students in his/her classes.</li>
<li>Maintaining academic standards and classroom behavior to ensure an environment conducive to learning. Evaluating students using a variety of methods and for informing each student of scores received on each assessment in a timely manner.</li>
<li>Maintaining accurate records of student attendance/participating and grades.</li>
<li>Reading Columbia State email and responding to student questions via email in a timely manner.</li>
<li>Meeting deadlines for all administrative requests such as submitting personnel paperwork, student enrollment</li>
</ul>


      Part-Time Faculty - Administrative Professional Technology
    

Title: Part-Time Faculty – Computer Information Systems
Employee Classification:&nbsp; Part-Time Faculty
Institution:&nbsp;Columbia State Community College
Campus Location: Columbia State Community College
Job Summary
Part time faculty are hired as needed on a semester-to-semester basis and typically teach up to nine credit hours during the semester. Columbia State offers classes at five campuses: Columbia Campus, Williamson Campus, Lawrenceburg Campus, Lewisburg Campus, and Clifton Campus. Columbia State also offers classes at several off-campus locations and clinical sites.
Minimum Qualifications
To Teach Transfer Classes:&nbsp; Master’s degree in Information Systems (or a related field with a minimum of 18 graduate semester hours in Information Systems or Computer Science)
To Teach Non-Transfer Classes: Bachelor’s degree in Information Systems or related field with relevant work experience.
Preferred Qualifications
Teaching Experience Higher Education Experience
Special Instruction to Applicants:
You must submit a transcript and a resume/CV to be considered for a Part-Time Faculty position. Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire. Applicants may be subject to a background check. Please note the closing date for pool postings. If you are still interested, you must re-apply each calendar year.
Salary is $545 per credit hour. Workload adjustments will be made for faculty teaching classes where the number of contact hours exceeds the number of credit hours. Additionally, a travel stipend may be negotiated at time of hire for faculty traveling more than 80 miles each week to teach their classes. For part-time faculty who continue to work at Columbia State, salary is based on collegiate level teaching experience documented during the first semester of teaching.
Part-Time Faculty Duties and Responsibilities
The part-time faculty member reports directly to the dean for assignments/duties and is responsible for:
<ul>
<li>Preparing for courses as assigned and adhering to departmental course syllabi and course minimum student learning outcomes.</li>
<li>Beginning and ending all classes as schedules.</li>
<li>Organizing, assigning, and supervising learning activities of students in his/her classes.</li>
<li>Maintaining academic standards and classroom behavior to ensure an environment conducive to learning. Evaluating students using a variety of methods and for informing each student of scores received on each assessment in a timely manner.</li>
<li>Maintaining accurate records of student attendance/participating and grades.</li>
<li>Reading Columbia State email and responding to student questions via email in a timely manner.</li>
<li>Meeting deadlines for all administrative requests such as submitting personnel paperwork, student enrollment</li>
</ul>

4 Administrative Staff Jobs in Columbia, TN 38401, USA