Senior Grants Manager

companyHarvard FAS
locationUnited States
PublishedPublished: 12/8/2023
Full Time


Senior Grants Manager

Harvard Medical School


Position Description

The Senior Grants Manager (SGM) will be responsible for all pre-and post-award management for a specific grants portfolio. Pre-award responsibilities include proposal preparation and review of application requirements. The pre-award responsibilities include identifying and disseminating funding opportunities, proposal and budget development, application submission, and interaction with the Harvard Medical School, Sponsored Programs Administration. Post-award duties include budget/fund reconciliation, updates, and projections for sponsored awards; coordination of timely effort reporting; submission of timely payroll changes for faculty, staff, and students; creating relevant and applicable sub- agreements; following up with negotiation and execution and ensuring compliance with federal and University cost principles.

The SGM will prepare multiple financial reports (including ad hoc) for planning and decision-making. The SGM will manage, tracks, and reports on the progress of all research-related contract to Harvard stakeholders and OSP Staff. Interpreting complex awards and offering information in the best interest of HMS and the Principal Investigator (PI) is much encouraged.

Monitors grants and contracts for PI on a daily basis to ensure expenses are paid according to agreements and government regulations within budget limits and timelines. Process corrective journals to the general ledger, oversee invoice payments, purchasing, and corporate card transactions, vendor set-up, and gift account requests.

The SGM’s responsibilities will also include interpreting and administering university guidelines and sponsored research regulations and serving as the principal source of information/guidance for faculty on complex administrative and fiscal policies and procedures. The SGM will maintain strong relationships with SPA and OSP to ensure compliance with HMS, University, and sponsor regulations.

Performing special projects and other duties as assigned.

Basic Qualifications

5+ years of experience, with 3+ years of those years in pre- and post-award management experience (both federal and non-federal), required; a combination of education and experience may be considered.

Additional Qualifications and Skills

  • Certified Research Administrator (CRA) is preferred, as is knowledge of Harvard financial systems, operations, and policies.
  • Experience with NIH and NSF awards, policies and procedures, and grants.gov is strongly preferred.
  • Knowledge of A-21 and Uniform Guidance regulations is strongly preferred.
  • This position requires excellent interpersonal, organizational, and troubleshooting skills, strong financial skills, and attention to detail.
  • The ideal candidate is self-directed, can use a high degree of judgment, prioritizes duties, meet multiple deadlines, and handles complex and sensitive information with discretion.
  • Excellent written and verbal communication skills and strong analytical, interpersonal, and organizational capabilities are required.
  • Candidates must be fully proficient in using Excel, Word, and PowerPoint and be comfortable using complex reporting, financial, and accounting systems.
  • Must be a team player with a strong service-oriented attitude.

Additional Information

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Work Format Details

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.


We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function


Department Office Location

USA - MA - Boston

Job Code

405007 Financial Professional (N)

Work Format

Hybrid (partially on-site, partially remote)



Salary Grade



Biomedical Informatics


55 - Hvd Union Cler & Tech Workers

Time Status


Pre-Employment Screening



​40 hrs. per week | Monday - Friday | 8:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values


EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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