Senior Assistant Dean, Student Progress & Academic Services - Arts & Sciences

companyWashington University in St. Louis School of Arts & Sciences
location6475 Forsyth Blvd, St. Louis, MO 63105, USA
PublishedPublished: 12/15/2023
Full Time

Scheduled Hours


Position Summary

The largest undergraduate program at Washington University, the College of Arts & Sciences contains approximately 4,600 degree seeking undergraduate students and more than 600 non-A&S second majors and minors. Student Academic Affairs, housed within the College Office, comprises five central functional areas: four-year advising and the first-year experience; student progress and academic success; academic policies and administration; post-graduate and pre-professional planning; and pre-health advising and programs. The College Office seeks a collaborative, creative, and experienced higher education professional with a commitment to enhancing student success to serve as the functional leader for a team charged with providing supports for a diverse student population. The Senior Assistant Dean for Student Progress and Academic Success also provides comprehensive academic advising to undergraduate students and contributes to the vision for programs and events that enhance the academic mission of the College of Arts & Sciences and guide students from first year through graduation.

Job Description

Primary Duties & Responsibilities

Leads the Student Progress and Academic Success functional area with formal supervision duties of 4-6 Academic Advisors and Assistant Deans of Advising 1 and 2.

  • Assumes responsibility for individual programs within the functional area, including the development, coordination, execution, maintenance, and assessment of assigned program(s). Programs include but are not limited to academic actions; retention programming; satisfactory academic progress; leaves of absences and medical leaves of absence; and the coordination of retention efforts and outreach with faculty, staff, campus partner, and students.
  • Oversees, coordinates, and assesses the First-Year Summer Academic Program (FSAP), a five-week residential program for first-year students, in collaboration with the Director of Student Academic Affairs and campus partners.
  • Collaborates with leadership in the College, Student Academic Affairs, and direct reports to set the direction and goals for programs within the functional area, ensuring alignment with the goals and vision of the College Office and Student Academic Affairs.
  • Brings a strong, retention-minded, data-informed vision for the functional area and serve as a critical thought partner for direct reports in shaping program development.
  • Evaluates the impact of the programs within the functional area and communicate with the Director of Student Academic Affairs on outcomes and areas for strategic development.
  • Works closely with colleagues in the College Office on cross-functional projects to ensure a holistic student academic experience.
  • Works with the Director of Student Academic Affairs and other colleagues to ensure the priorities for diversity, equity, and inclusion in the College are embedded in all functional area activities, programs, and events.
  • In consultation with the Director of Student Academic Affairs, provide training, development, motivation, and supervision of direct reports including employee performance review and maintenance of staffing plans.

Serves as a four-year academic advisor for undergraduate students in each class. The load of advisees is approximately 45% of a full-time advising load.

  • Provides academic advising to support student retention and graduation initiatives.
  • Interprets and explains university policies, procedures, and curriculum to students, faculty, staff, and administration.
  • Identifies and helps resolve obstacles impeding the academic success of students.
  • Analyzes students’ academic and personal issues or concerns and provide referral or intervention services.
  • Supports students in developing a required academic plan to meet graduation requirements.
  • Coordinates mentoring or specific programming for students within various academic programs.
  • Guides students through college and university level administrative processes.
  • Liaise with Arts & Sciences departments and programs to ensure a holistic student academic experience.
  • Works with campus partners to ensure holistic support and tracking of student progress.
  • Maintains appropriate student records and documents student interactions.

Supports the College Office with additional programming and mission critical priorities. May serve as an academic advisor across areas of the College Office.

  • May serve as an academic advisor across areas of the College Office, for example as a progress counselor, pre-professional (pre-health, pre-grad, pre-law) advisor, fellowship advisor, skills coach, and post-baccalaureate premedical advisor.
  • Performs other duties as assigned.

Applicant Special Instructions

Please include a cover letter and resume.

Preferred Qualifications

  • Doctoral degree.
  • Previous experience advising students in a higher education or academic setting.
  • Experience working with diverse students and helping drive academic success.
  • Experience evaluating and developing programs to proactively engage with students with academic or personal challenges.
  • Experience with retention and student success programming and support highly preferred.
  • Experience supervising full-time staff, from following organizational policies to practicing mentorship and fostering direct reports’ professional development.
  • Experience managing projects/programs across multiple stakeholder groups.
  • Sound judgment, decision making ability, and high-level maturity in sensitive and confidential situations involving students, staff, and parents.
  • Proven interpersonal and communication skills, written and verbal. Audiences should include students, faculty, staff, and stakeholders.
  • A strong commitment to cultivating relationships with students in the context of a learning environment and to designing and delivering excellent academic and student affairs.
  • Ability to build relationships, credibility, and consensus among diverse populations of students, staff, and faculty.
  • Ability to successfully manage complex operations and supervise staff at various levels, including organizing and coaching diverse individuals.
  • Ability to step in as a strong individual contributor and team member on various projects as needed.
  • Ability to anticipate issues, properly assess pertinent data, and develop and implement practical solutions to complex issues.
  • High degree of self-motivation, organization, accuracy, and productivity with an ability to manage time, set and meet deadlines, and follow-through on projects independently and in a timely manner with varying degrees of pressure.
  • Ability to project genuineness and warmth as a service-oriented communicator.
  • Ability to anticipate student needs and act to address them.

Required Qualifications

  • Bachelor’s degree and seven years of relevant experience in higher education setting or a master’s degree and five years of relevant experience in higher education setting.
  • Significant knowledge of student academic affairs programs and events, student success and retention trends and best practices, a broad understanding of liberal arts curricula and of concepts, practices, and procedures related to undergraduate education, and the ability to interact with various campus partners.



Salary Range

$73,700.00 - $125,900.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.


If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement


  • Up to 22 days of vacation, 10 recognized holidays, and sick time.
  • Competitive health insurance packages with priority appointments and lower copays/coinsurance.
  • Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
  • WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.


  • Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!


  • We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
  • WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement

Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.