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Senior Administrative Assistant (Dental Assisting/Respiratory Therapy)

Senior Administrative Assistant (Dental Assisting/Respiratory Therapy)

locationEvansville, IN, USA
PublishedPublished: 5/29/2024
Administrative Staff
Full Time

Title: Senior Administrative Assistant (Dental Assisting/Respiratory Therapy)



Division: Provost's Office



Department: College of Nursing & Health Professions



FLSA Status: Non-Exempt



Salary Range: Grade 5: $13.17/hour



EEO Job Group: 5 E6







Position Summary



The University of Southern Indiana is accepting applications for Senior Administrative Assistant (Dental Assisting/Respiratory Therapy).



To provide administrative support for the College of Nursing & Health Professions, Dental Assisting and Respiratory Therapy Programs.







Duties/Responsibilities 

  • Establish and maintain student files and databases to facilitate student selection and orientation and health records.

  • Maintain and track student health documentation for both programs.

  • Process student forms and update student records.

  • Serves as backup for the Senior Administrative Assistant in the Dental Clinic, performing all duties for this position.

  • Provide support for the program selection process.

  • Assist in preparation of special events for students and faculty.

  • Assist in preparation of accreditation documents.

  • Provide support to the program Chair and faculty including credit card use and reconciliation, collection and collation of accreditation documents, and curriculum documents.

  • Assist in development, maintenance, and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.

  • Respond to written and oral queries about the programs.

  • Assist in the update of student and faculty handbooks.

  • Prepare mailings and reports as requested.

  • Coordinate course scheduling, section changes, room rescheduling and book orders. Assist in maintaining program course and Blackboard websites.

  • Assist in supporting all college activities.

  • The above list of duties is not to be construed as an exhaustive list.

  • Other duties logically associated with the position may be assigned.






Required Knowledge and Skills

  • High school diploma or GED.

  • Two years office experience or comparable work experience.

  • Experience with computers, internet, word processing, spreadsheet, email software.

  • Strong written and oral communication skills.

  • Strong interpersonal, organization and time management skills.

  • Strong customer services skills.

  • Strong attention to detail and the ability to multi-task.

  • Ability to prioritize work requested from all faculty in a timely manner.

  • Strong problem solving skills.

  • Ability to be flexible and willing to learn new responsibilities in a short period of time.

  • Ability to apply skills learned to similar activities.

  • Ability to work in a team environment and the flexibility to move from one project to another.

  • Ability to work cooperatively.






Preferred Knowledge and Skills

  • College degree or some college coursework.

  • Knowledge of Blackboard software.






Regular Work Hours/Travel Requirements


  • Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
  • Hours may be adjusted for program/center coverage needs.
  • Occasional change in schedule and/or overtime may be required







About USI          



The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

  • Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
  • Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
  • Full tuition fee waiver for employees/75% for spouses and dependent children.
  • Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service


For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.






 

Application Process

 

Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:
  • Resume






Pre-Employment Screening



A background check will be required for employment in this position.







Authorization to Work in the United States



USI typically will not sponsor an employment-related visa for this position.







Interview Accommodations



Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.







EEO Statement



The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.