Harvard Medical School
Position DescriptionReporting to the Associate Director of Accounting, the Senior Accountant will be a key contributor to the HMS Office of Finance. They will provide support and advice to deal with special projects and analyses that relate to HMS operations, policy development and documentation, process analysis, management tools, and compliance. The Senior Accountant is part of a team who collectively manages the accounting operations of the school.
The role includes:
- Enhancing the control environment by establishing and monitoring effective processes and systems
- Ensuring accurate and timely financial reporting and adherence to GAAP and ensuring compliance with school and university policies and procedures
- Develop knowledge related to HMS accounting structure, including both income statement and balance sheet accounts
- Maintain a strong internal control environment by ensuring compliance with university policy and procedures, including review, analysis, revision, and documentation of policies and procedures
- Prepare journal entries to record or adjust accounting transactions in accordance with GAAP, HMS, and university policies
- Develop a network of peers at other schools or in central administration to share and leverage best practices
- Promote a customer service environment, including providing support to multiple constituents including faculty, staff, and students
- Working with the Controller and Accounting Manager to interpret requirements, design and implement an operational plan, and roll out training for SAS 115 internal control initiatives
- Oversee existing SAS 115 initiatives to ensure compliance with internal and external audit requirements (e.g., Student Revenue controls, Financial Close controls, Payroll controls, Endowment + Gift Spending controls, Fixed Assets, Accounting controls, Journal Entry review), as well as HMS post-audit review procedures
- Assist with the month-end and quarterly closing processes, including Central quarterly reconciliation and reporting requirements
- Assist with the year-end closing process, including School-wide communications and meetings; journal entry inventory, processing, review, and approval; the departmental and School representation letter process; Central reporting and audit requirements
- Review and submission of monthly reconciliations of the Oracle Fixed Assets system to the General Ledger
- Representing the School on University committees as needed
- Perform complex accounting transactions
- Reconcile complex accounts, identify variances, and verify the accuracy of journal entries to the general ledger
- Provide technical advice and problem resolution for a school/unit financial community on varied accounting issues
- Provide financial reports to management
- May prepare tax documentation and/or financial statements
- Ensure financial compliance with University policies and procedures, audit and accounting disclosure requirements, and applicable legal rules and regulations
- Bachelor’s degree in Accounting or equivalent work experience required
- Minimum of 5 years’ relevant work experience
Additional Qualifications and Skills
- CPA or MBA preferred. Non-profit experience is highly desired
- Advanced knowledge of Excel, Word, and PowerPoint, as well as experience with integrated financial application platforms (Oracle)
- Excellent oral and written communication; strong organizational, problem-solving, and analytical skills
- Attention to detail
- Exceptional customer service skills
- Demonstrated ability to successfully manage multiple projects on deadline
- Ability to work independently and as part of a team in a fast-paced, deadline-driven environment
Certificates and Licenses
- CPA Preferred
A cover letter is highly encouraged as part of the application process.
Due to the needs and demands of our business during year-end and financial deliverables, vacation requests between mid-June and mid-August will not generally be approved. Outside of this time period, vacation time must be requested well in advance and there maybe be times when an employee’s request may be denied due to operational necessity within our unit.
This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Department Office Location
USA - MA - Boston
F0057P Accountant III
Hybrid (partially on-site, partially remote)
00 - Non Union, Exempt or Temporary
Credit, Criminal, Education, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.