Program Coordinator

Program Coordinator

locationUnited States
PublishedPublished: 4/10/2024
Student Affairs and Services
Full Time


Program Coordinator

Harvard Kennedy School


Job Summary

Harvard Kennedy School (HKS) seeks a Program Coordinator to join our Executive Education team. This position specifically supports the programs for the Bloomberg Harvard City Leadership Initiative which includes multiple executive education courses for mayors, their senior staff and other city roles. Working closely with a team, you will provide critical support in the delivery of the BHCLI portfolio of programing both on-site (MA and NY) and online before, during, and after each program session. We seek collaborative, adaptable candidates who love the details of planning programs and events, are driven by working with others on a fast-paced team, and excited about having an impact on our world by supporting city leaders!  We are committed to fostering a diverse and inclusive team culture and seek candidates who share our values and commitment.

The Bloomberg Harvard City Leadership Initiative is a joint effort of Harvard Kennedy School and Harvard Business School in close collaboration with and funded by Bloomberg Philanthropies to advance leadership, management, and innovation in cities. 

Position Description

As a Program Coordinator, you will maintain a high level of professionalism, teamwork, and a focus on customer service.  While programs are running, you will assist with travel, onboarding, meals, answering questions, and directing participants.  In addition, you will work with your team on the continuous improvement of programs, processes, and procedures. You will develop strong working relationships with Executive Education colleagues in all units, as well as program faculty, Bloomberg Harvard colleagues, Bloomberg Philanthropies, other School departments, other University Schools, and vendors.

The Program Coordinator will support the team with both the participant and curriculum coordination:

As a Participant Coordinator, you’ll be responsible for tracking all enrollment information materials for our participants.  You will be a main point of contact for our participants, answering questions prior to travel and assisting them with travel and housing arrangements, including on-site meals.  You will plan and implement special events for programs and, when needed, works closely with Bloomberg Philanthropies events team. 

As a Curriculum Coordinator, you will prepare and distribute course materials.   You will work directly with our program faculty to coordinate advance readings and handouts, post materials on the course webpage and manage the in-person or online classroom media needs. You will collaborate with both faculty chair and director on development or distribution of program schedule and other materials as necessary, including program binders and branded material. When running programs offsite, you’ll work closely with Bloomberg Philanthropies’ production team to ensure a seamless delivery. 

For both the participant and curriculum areas, you will assist in program close-out and reconciliation activities, including the submission of financial documentation in support of program activities described above.  In addition, you will participate on other Bloomberg Harvard City Leadership Initiative administrative projects and duties as required.

Basic Qualifications

At least three years of administrative or program coordination experience (relevant internships will count toward experience).

Additional Qualifications and Skills

  • A team player, who is flexible, adaptable, and comfortable working in a fast-paced, culturally diverse environment.
  • Ability to work independently, take initiative and manage multiple projects at once.
  • Strong interpersonal skills, with a proactive and positive customer service approach.
  • Keen attention to details and accuracy
  • Interest in Public Policy or City Government is a plus as is some experience with Salesforce, Zoom and Canvas or similar technology.
  • Spanish or Portuguese language is a bonus – though not required.

Note: Some travel is required – mostly to New York City. Therefore, you must be flexible to work some nights and weekends when programs are in session. 

Additional Information

This position is a fully benefits-eligible term appointment ending June 30, 2025, with possibility of renewal.

Learn more about our work culture and see yourself at Harvard Kennedy School.

We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks. 
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

This is a hybrid position based on our campus in Cambridge, MA.  As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. This positionmust be flexible to work longerhours, nights, and weekends, while programs are in session. Some travel is also required. Program Coordinators are required to work in-person on-campus for some programs. Programs are typically 1 week long but may vary. When not on program, Program Coordinators have flexibility to work remotely up to 3 days/week.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Salary Range: $54,445 - $85,043
Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403033 Staff Assistant III

Work Format

Hybrid (partially on-site, partially remote)



Salary Grade



Executive Education


55 - Hvd Union Cler & Tech Workers

Time Status


Pre-Employment Screening


Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard Kennedy School’s Mission and Commitment to Diversity, Equity, and Anti-Racism

At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership—because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies.

Learn more about Harvard Kennedy School’s commitment to Diversity Equity, and Anti-Racism.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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