Communications and Events Coordinator

Communications and Events Coordinator

locationUnited States
PublishedPublished: 12/8/2023
Full Time


Communications and Events Coordinator

University Administration


Job Summary

The Office for Equity, Diversity, Inclusion & Belonging (OEDIB) facilitates the achievement of Harvard’s EDIB goals by supporting strategic planning and execution, monitoring the implementation of the Campus’ strategic diversity agenda, and helping to support school, units, and central leadership in aligning offices and programs with the University's strategic priorities relative to equity, diversity, inclusion, and belonging.  OEDIB guides Harvard’s culture toward inclusive excellence by convening stakeholders, serving as a catalyst for strategic efforts, analyzing University-level progress, optimizing investments, and facilitating University-wide coordination. These efforts, working with stakeholders and partners across the institution, seeks to exponentially grow the impact of EDIB work across Harvard. Visit OEDIB’s website, https://edib.harvard.edu/ for more information.

Position Description

The Office of Equity, Diversity, Inclusion and Belonging (OEDIB) seeks a strong Communications and Events Coordinator to serve as a key member of the team. This position reports to the Associate Director, OEDIB Communications. The Coordinator supports a wide range of activities within the Office of Equity, Diversity, Inclusion and Belonging, with a focus on email communications, website updates, marketing, and event logistics. Some Coordinator tasks will also support communications work within the developing Office for Community Conduct (OCC).     

The incumbent will provide overall support for activities related to OEDIB and OCC. Responsibilities include, but are not limited to:

  • Plan, write copy, and track items for frequent newsletter communications.
  • Manage newsletter subscriptions and event registrations.
  • Complete website updates and develop additional website content.
  • Support ongoing website build projects.
  • Coordinate production of annual community update.
  • Support requests for OEDIB and OCC statements and other related content flowing into a wide range of documents and websites around the University ecosystem.
  • Support heritage month calendar planning and related working group.
  • Work closely with Associate Director on exploration of social media options and development of social media engagement plans.
  • Support communications components of larger projects, including key initiatives, surveys, and convenings.
  • Support in-person and virtual activities; assist with registration, outreach, event and program logistics.
  • Draft talking points and prepare presentation materials as needed.
  • Assist with communications and events-related financial processing: purchase supplies, prepare vendor payment requests, prepare expense reports, secure logistics arrangements.
  • Contribute and engage with strategic discussions as an active member of the team.
  • Design and distribute office materials, templates, branded items, gifts.
  • Edit digital documents, flyers, posters, and copy as needed.
  • Assist with special projects and research as needed.

Foster inclusive and accessible services and events while modeling team values. 

Basic Qualifications

Candidates MUST meet the following basic qualifications to be considered for this role:

A minimum of three years of relevant experience; a combination of experience and education will be considered.

Proficiency with Microsoft Office, meeting platforms (Zoom, WebEx), and marketing platforms (MailChimp, Salesforce). Basic design and visual communications skills.

Additional Qualifications and Skills

  • Bachelor’s degree preferred.
  • Strong writing skills and attention to detail are critical.
  • Experience in communications, web design, and social media strongly desired.
  • Demonstrated experience in prioritizing tasks as needs change and seeing tasks to completion in a timely manner.
  • Familiarity with HTML and website best practices.
  • Ideal candidate will possess intercultural sensitivity and have the ability to deal effectively and respectfully with people from different backgrounds, experience levels, and in all types of situations. 
  • Ability to leverage sound judgement to operate with discretion and tact.

Additional Information

Harvard University supports a hybrid workplace model which will actively support some remote work. Specific days and schedules for on-site work and remote work will be discussed during the interview process. Please note hybrid workers must reside in a state where Harvard is registered to do business (CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA).   

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines. 

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.


We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:

  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403134 Coordinator I

Work Format

Hybrid (partially on-site, partially remote)


Office of the President and Provost

Salary Grade





55 - Hvd Union Cler & Tech Workers

Time Status


Pre-Employment Screening



Full time. Monday through Friday. 35 hours per week. 

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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