Assistant Director of Financial and Research Administration

Assistant Director of Financial and Research Administration

locationCambridge, MA, USA
PublishedPublished: 9/7/2023
ExpiresExpires: 3/6/2024
Leadership / Executive
Full Time
Some Experience Required
Auto req ID

Job Code
F1358M Research Admin Mgt IV PrPs

Department Office Location
USA - MA - Cambridge

Business Title
Assistant Director of Financial and Research Administration

Social Sciences

Salary Grade

Time Status

00 - Non Union, Exempt or Temporary

Additional Qualifications and Skills
Please note that supervisory experience is not required for this position.  
  • MBA or Masters’ degree in relevant field
  • Knowledge of Microsoft Office Suite, advanced Excel skills
  • Knowledge of advanced financial principles, budget management, financial analysis

Additional Information
We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.


Pre-Employment Screening
Education, Identity

Job Function

Faculty of Arts and Sciences

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Basic Qualifications
  • Bachelor’s degree or equivalent work experience required
  • Minimum of 7 years’ relevant work experience
  • Advanced knowledge of sponsored research regulations
  • Supervisory experience

Working Conditions
  • Work is performed in an office setting

Position Description
Reporting to the Executive Director, the Assistant Director of Finance and Research Administration is responsible for the Economics Department's financial and research administration team. The overall team will be comprised of a Research and Budget Analyst as well as two full-time Financial Associates. They will manage the department's accounting and budget processes and coordinate financial analysis and reporting. In addition to financial operations, this position will lead the pre- and post- sponsored research administration for the department.
  • Develop systems, processes, and procedures to align department financial administration and promote financial compliance for all stakeholders (e.g. faculty, staff, students, vendors) and communicate accordingly. Develop local financial policies in consultation with the Executive Director. Provide training and guidance to the entire department (faculty, students, staff, and visitors) on those systems and processes. Research and provide solutions to financial operations challenges. Communicate key financial issues to management and recommend related solutions in line with best practices.
  • Manage business operations and administration for financial reporting, fund monitoring, compliance, daily accounts payable/receivable transactions, and financial admin calendar. Responsible for year-end closeout. Assist with developing and implementing department operating budget.
  • Oversee such pre-award areas as: funding, searches, proposal submission, document tracking and reporting. May act as signatory for the University, to endorse, negotiate, and/or accept grants and awards. Function as a subject matter expert on development of new awards. Evaluate pre- and post-award research administration procedures, recommend and implement process improvements.
  • Perform complex post-award activities including award approval and set up, analysis and reporting and long-range financial planning. Train and oversee junior research admin support for researchers. Provide technical advice for and problem resolution for a school/unit financial community on research administration. Act as the department representative at the School/University level. Ensure financial compliance with University policies and procedures and applicable federal and sponsor rules and regulations.
  • Supervise finance team (~3 direct reports), including hiring and orientation, training and development, performance management, and promotion of inclusive and innovative work environment. Responsible for high-level financial transactions and activities, including approving transactions between $2.5K-$50K, departmental audits, and faculty supplemental compensation requests. Responsible for maintaining proper financial systems security access for the department in consultation with the Executive Director and Associate Director.
  • Drive and participate in department budget process and forecasting needs, working closely with analyst to delegate appropriately and meet leadership needs for informed financial planning and decision-making. Forecast and administer complex portfolio of annual budgets with support from analyst. Responsible for tracking internal funding (e.g. retention, research) to faculty and ensuring transactions are completed in adherence to University and local policies.

Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
  • Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format
Hybrid (partially on-site, partially remote)

Years of experience

  • Some Experience Required