Administrative Specialist I for Purchasing

Administrative Specialist I for PurchasingJob ID: 15068Location: El Paso, TXFull/Part Time: Full TimeRegular/Temporary: RegularPosition InformationHiring Department: Purchasing and General ServicesReports To: Associate Vice President for PurchasingJob Location: El Paso, TexasPosting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm.FLSA status: Non-exemptEarliest Start Date: As soon as possible.Salary: $37,750.00 AnnuallyRequired Application Materials:• Resume• Cover Letter• List of three referencesPosition SummaryUnder moderate supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official corporation records and executes administrative policies determined by or in conjunction with other officials.Statement of Duties and Responsibilities:Provides administrative support for management and department staff, including preparing letters or memorandums, and purchase requisitions; compiles, generates and distributes reports or other information requests, as needed or requested; files correspondence and other records; responds to correspondence independently when possible; routes priority mail to supervisor.Acts as a liaison for management by effectively interacting with internal and external customers/staff.Acts as custodian of university documents and records.May perform the reception activities, which include meeting and greeting visitors or customers, answering telephones, giving general information, or routing incoming calls to the appropriate personnel. May assist others who are tasked with placing outgoing calls to support management or department personnel.Maintains a high degree of confidentiality on all sensitive information this position is privy to; manages supervisor calendars and independently schedules appointments; assists in initiating documentation for new hires, reappointments, and position changes.Arranges department programs or events, by arranging for facilities (and caterer), issuing information or invitations, and coordinating speakers.Maintains inventory and tracking system of equipment and supplies. Processes departmental requisitions for equipment and supplies as requested.Coordinates department travel by handling conference registrations, travel authorizations, booking of airfare and hotel, and employee reimbursements.Manages the monthly reconciliation of accounts and maintains all backup documentation for the statement of accounts.Knowledge of all Microsoft Office software and able to learn and use institutional software systems.Complies with all State and University policies.Other duties may be assigned.Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.Required Qualifications:Education: Associate's degree or equivalent from two-year college or technical school within area of assigned responsibility.andExperience: Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience. Four years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.Preferred Qualifications: Experience in an office setting (particularly a higher education setting) as well as experience in data collection and reporting.Why Pick UTEPThe https://www.utep.edu/human-resources/services/talent%20acquisition/why-…) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.This is an especially exciting time to join UTEP as it advances the goals of its https://www.utep.edu/strategic-plan/. Built around the institution's core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.Miner Perks and BenefitsWhat UTEP Offers:• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans• Retirement Programs• Longevity Pay• Paid Vacation & Sick Leave• Paid Holidays• Employee Discounts & Perks• Employee Education Assistance program• And much more! Visit our https://www.utep.edu/human-resources/services/benefits/2025-2026%20summ… for more information on our additional benefits.Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.Additional InformationNote: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents' performance objectives as outlined by the incumbents' immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver's license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.The noise level for this work environment is usually moderate.In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee's or prospective employee's right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at mailto:titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at mailto:eoaa@utep.edu.To apply, visit https://apptrkr.com/6993803jeid-1f1906dae4cef64f8fba6cdd0a84e566